Medium Voltage Electrical Distribution Services

Suppliers can find the complete tender document(s), at no cost, on: https://uwo.bonfirehub.ca.

Procuring Entity:
University of Western Ontario (Western)
Procurement Services
1151 Richmond Street
London, Ontario, Canada, N6A 3K7

Contact:
Colleen Nunez
Email: cburne@uwo.ca

Procurement Method:
Open tender whereby all interested Suppliers may submit a Proposal.

Description:

1. 1. Description of Deliverables

The RFP is an invitation to submit offers for the provision of Medium Voltage Electrical Distribution Services, as further described herein
 

1. 2. Mandatory Response Time

Western operates in a complex, research-intensive, and highly occupied campus environment where timely emergency response is critical to ensuring the safety of students, faculty, staff, visitors, and assets as well as minimizing operational and reputational risk. Proponents must demonstrate the capability to respond to emergency situations with urgency and reliability, including returning all emergency related phone calls within one (1) hour of notification.  The Proponent must also provide a dedicated emergency contact telephone number that is continuously monitored, remains consistent and does not change without prior written approval from Western. In addition, qualified technical personnel must be available and able to arrive on site with the required tools and equipment within two (2) hours’ notice.  This level of service must be maintained on a continuous basis 24 hours a day, 7 days a week, 365 days a year.

Proponents must be able to fulfill this mandatory requirement (pass) to move forward to Stage II of the evaluation process.  See Appendix G – Mandatory Requirements Questionnaire.

The required capabilities of the medium voltage electrical distribution services are described below:
 

1. 1. 1. Project Summary

Medium Voltage Electrical Distribution Services may include any combination of testing, analysis, preventative maintenance and (emergency) repair or replacement services for all 28kV and 5kV electrical distribution equipment.  In addition, temporary power metering and power quality investigations including analysis and reporting may be required as part of medium voltage electrical distribution services work. Western Facilities Management will initiate, provide oversight and administration of the work.
 

• 1. 2. Goals and Expectations of Proponent
• The Proponent must demonstrate competency when providing medium voltage electrical distribution services and will be responsible for ensuring there is always competent supervision of the work.
• Respond to emergencies by returning all phone calls within 1 hour
• Respond to emergencies by having technical personnel and required equipment on-site within 2 hours’ notice, 24/7/365
• The Proponent to be a member and maintain good standing in the Electrical Safety Authority (ESA) Authorized Contractor Program (ACP)
• Licensed electricians with a minimum of 5 years of experience of working in technical services for medium voltage equipment

• Own all required equipment needed for maintenance, testing and repairs, including bucket trucks.  Keep equipment in good order such that Western does not experience delays or inaccuracies with service
• Maintain capacity and skill level of your staff to ensure required skills and manpower are available when needed
• Provide reliability and increase value of Western’s electrical distribution equipment through skilled work and detailed reports such as, but not limited to: comprehensive substation maintenance and oil analysis reports; comprehensive maintenance reports to outline all non-compliances with applicable standards, and equipment needing repairs or items impacting reliability, along with options to mitigate. Standards include: OESC, NETA, Z460, Z462, Z463, CAN/ULC-S801, and manufacturers recommendations.
• Distribution equipment includes but is not limited to the following:
  • outdoor switchgear
  • indoor switchgear
  • transformers (including oil analysis)
  • protection and control equipment, including breaker service and trip testing
  • power distribution equipment (switchboards, panelboards, MCCs)
  • power metering infrastructure
  • conductors (5kV, 28kV, low voltage, including cable pulling and splicing for repairs)
  • cable splices and terminations
  • testing equipment
  • duct-banks
  • manholes
  • auxiliary power and devices
  • poles
  • equipment enclosures
  • control wiring
  • grounding

 

• 1. 3. Service Requirements
• Respond to emergencies by returning all phone calls within one hour
• Respond to emergencies by having technical personnel and required equipment on-site within two hours’ notice, 24/7/365

• Maintain training for technical staff
• Perform maintenance and repair work following industry best practices, established standards including OESC, NETA, Z460, Z462, Z463, CAN/ULC-S801, and manufacturers recommendations.
• Each time work is performed, provide comprehensive maintenance reports to further develop and improve Western’s maintenance programs, including suggestions for repairs and intervals for future inspections
• Prioritize safety, of both the workers and the public
• Comprehensive electrical preventative maintenance reports indicating control limits for all values measured, along with clear direction for recommended actions and urgency of repairs.
• Maintenance activities and associated reports are designed to improve reliability and minimize the consequences of failure
• Comprehensive maintenance reports to outline all non-compliances with applicable standards, along with options to mitigate. Standards include: OESC, NETA, Z460, Z462, Z463, CAN/ULC-S801, and manufacturers recommendations

 

• 1. 4. Other Requirements
• All 28 & 5 KV switching exercises are to be performed by Western’s Facilities Management Electrical Shop only
• Major repairs may be considered construction projects.  In such situations the vender will be expected to assume the role of constructor where all responsibilities, as regulated in Ontario, must be met, which include supervision, documentation (i.e. eNOP & Form1000), fencing, signage, and PPE

 

• 1. 5. Trade Certifications/Training of Staff
• Proof of 309A/D or 434A trade license required, and/or CET in good standing with by OACETT, and/or Professional Electrical Engineer, in good standing with PEO
• A current Certificate of Qualification from Skilled Trades Ontario that confirms its holder has the skills, knowledge and experience that meet industry standards of practice for the trade
• Electrical repair work is to be completed by licensed trades only
• All personnel present on site must have completed training such that they are qualified electrical workers. 
• Proponent will ensure all staff on site will have received Health and Safety Training prior to coming to Western campus
• Health and Safety measures are in compliance with Ontario regulations and either meets or exceeds Western’s Health and Safety policies

 

• 1. 6. Warranty
• Warranties for equipment purchased by the vendor will be registered to Western University by the vendor.  All warranty information will be included in the comprehensive report provided at the end of each job

Estimated Quantities:
Not Applicable

Submission Details:
All tender submissions must be uploaded electronically at https://uwo.bonfirehub.ca.

Submission Deadline:
June 12, 2026 at 12:00 Noon

Public Opening:
Not Applicable

Conditions for Participation:
Available within the tender document(s).

Mandatory Submission Requirements:

1. Appendix B- Submission Form
2. Appendix C- Rate Bid Form
3. Appendix D- Reference Form
4. Appendix E- Deliverables and Technical Requirements Questionnaire
5. Appendix F and Sustainability Supporting Documentation
6. Appendix G – Mandatory Requirements
7. Appendix H – Proponents Checklist

Complete submission requirements are provided within the tender document(s).


Scored Submission Requirements:

1. Mandatory Requirements
2. Emergency Response Mandatory Requirement
3. Experience, Qualifications and References
4. Service Requirements
5. Quality/Service and Support
6. Project Management/Training
7. Value- Added Ideas
8. Sustainability
9. Accessibility (AODA)
10. Pricing

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement (CFTA).

This procurement is covered by Chapter 19 of the Canada-European Union Comprehensive Economic Trade Agreement (CETA).

Delivery Date:
Not Applicable

Duration of Agreement:
The term of the Agreement is to be for a period of three (3) years with an option in favour of Western to extend the Agreement on the same terms and conditions for an additional term of up to two (2) additional optional one (1) year terms.

Additional Options:
Not Applicable

Negotiation:
At the end of the evaluation process, Western may identify one or more Suppliers with whom it wishes to enter into negotiations, by written notification.  See tender document(s) for further detail.

Prequalification:
Not Applicable

Responses must be submitted in English.

Suppliers should note that information contained within this Tender Notice is subject to change.  Suppliers are encouraged to download the tender document(s) which contain the most current information.
 
If there is a conflict between the tender document(s) and this Tender Notice, the tender document(s) will take precedence.

 

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.