The Supply and Install of a Reconfigurable Intelligent Surface

Suppliers can find the complete tender document(s), at no cost, on: https://uwo.bonfirehub.ca.

Procuring Entity:
University of Western Ontario (Western)
Procurement Services
1151 Richmond Street
London, Ontario, Canada, N6A 3K7

Contact:
Erica Watson ewatso25@uwo.ca

Procurement Method:
Open tender whereby all interested Suppliers may submit a Proposal.

Description:
The RFP is an invitation to submit offers for the provision of The Supply and Install of a Reconfigurable Intelligent Surface, as further described herein.

This equipment will be used to establish Canada’s first dedicated Reconfigurable Intelligent Surface (RIS)–enabled Smart Radio Environment laboratory at Western University. The infrastructure will support experimental research in AI-driven next-generation (6G) wireless communication networks, with a focus on intelligent control of wireless propagation environments, real-time channel modeling and estimation, and hardware-aware system optimization.

The RIS equipment will be used to experimentally validate theoretical models for RIS-assisted wireless communications across both low-frequency (3.5 GHz – 5 GHz) and high-frequency (26 GHz – 30 GHz) bands. It will enable controlled manipulation of signal reflection, phase shifting, and beamforming in realistic propagation environments. Supporting high-performance computing workstations will be used for real-time AI/ML-based channel estimation, RIS configuration optimization, multi-user transmission design, and system-level evaluation.

The equipment will be deployed in Thompson Engineering Building at Western University and used by graduate students, postdoctoral fellows, and collaborating faculty for research in wireless communications, edge AI, intelligent transportation, smart cities, and integrated sensing and communication systems.

Budget:
The estimated budget for this project is CAD $179,000 plus HST.

Estimated Quantities:
Available within the tender document

Submission Details:
All tender submissions must be uploaded electronically at https://uwo.bonfirehub.ca.

Submission Deadline:
June 30, 2026 at 12:00PM (noon) ET

Public Opening:
Not Applicable

Conditions for Participation:
Available within the tender document(s).

Mandatory Submission Requirements:
 

1. Appendix B- Submission Form
2. Appendix C- Rate Bid Form
3. Appendix D- Reference Form
4. Appendix E- Deliverables and Technical Requirements Questionnaire
5. Appendix F and Sustainability Supporting Documentation

Complete submission requirements are provided within the tender document(s).


Scored Submission Requirements:
 

1. Mandatory Requirements
2. Experience, Qualifications and References
3. Technical and Functional Requirements
4. Service and Support
5. Value- Added Ideas
6. Sustainability
7. Accessibility (AODA)
8. Pricing
9. Presentation (short-listed Suppliers only)

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement (CFTA).

Delivery Date:
Summer 2026

Duration of Agreement:
Upon receipt of equipment and satisfaction of obligations as set out in the Agreement.


Additional Options:
Available in the tender document(s)

Negotiation:
At the end of the evaluation process, Western may identify one or more Suppliers with whom it wishes to enter into negotiations, by written notification.  See tender document(s) for further detail.

Prequalification:
Not Applicable

Responses must be submitted in English.

Suppliers should note that information contained within this Tender Notice is subject to change.  Suppliers are encouraged to download the tender document(s) which contain the most current information.
 
If there is a conflict between the tender document(s) and this Tender Notice, the tender document(s) will take precedence.

 

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.