Logistical support for the handling and transport of material for the construction of the GPS and seismic station in North Coast/Kitimat BC

REQUIREMENT

By means of this RFP, NRCan is seeking proposals from bidders to provide logistical support for the handling and transport of all gear pertaining to the construction of the GPS and Seismic Station in the North Coast/Kitimat area of British Columbia.


CONDITIONS OF THE REQUEST FOR PROPOSAL (RFP)

There shall be no direct payment by NRCan for costs incurred for the presentation and submission of proposals in response to this RFP. 

ESTIMATED CONTRACT PERIOD

The station construction is scheduled to occur between August 1st and September 30th of 2014.  The duration of the construction will be approximately 3 weeks.

SOLICITATION/BID CLOSING DATE AND SUBMISSION OF PROPOSALS

The deadline for submissions of bids in response to this RFP is June 23, 2014 @ 14:00 (E.D.S.T.). 	

Proposals must be directed to:

Bid Receiving Unit - Mailroom
Natural Resources Canada
Loading Dock				
588 Booth Street
Ottawa, Ontario
K1A 0Y7
ATTENTION: Lucie Lepage
RFP: NRCan-5000014743

NRCan will not assume responsibility for proposals directed to any other location.   Proposals not received in the Bid Receiving Unit by the closing time, will be return to the Bidder unopened.				

ENQUIRIES

All enquiries concerning this RFP must be submitted in writing to the Contracting Authority as early as possible within the bidding period. Enquiries must be received no less than three (3) calendar days  prior to the bid closing date to allow sufficient time to provide a response. Enquiries received after that time may not be able to be answered prior to the bid closing date.

MANDATORY REQUIREMENTS

1. Storage

Secure location to receive gear to be used for the construction of the stations.  Some items must be sheltered from the weather. Approximately 750 sq. ft. of space will be needed to store the gear.  Approximately 100 sq. ft. of sheltered space will be needed to store items that are sensitive to the elements.  The contractor must provide an address and a description of the storage area.

2. Staging

A location with sufficient area to allow NRCan personnel to prepare the gear for transport by air and water.  A minimum of 500 sq. ft. of free space is needed.  The contractor must provide an address and a description of the staging area if different than the storage location.

3. Ground Transport

If any of the staging, storage and loading/unloading locations is different, a means of transporting the construction materials and other items will be required.  The contractor must describe the type(s) of vehicle(s) and its (there) capacity that will be used to transport gear to the various locations if ground transport is required.

4. Water Transport

The water vessel must have a minimum carrying capacity of 20,000 pounds and a minimum deck space of 200 sq. ft.   Vessels that do not have obstructions over the deck area will be given preference over open deck vessels as they reduce complications when slinging gear on and off the deck by helicopter.   The contractor will provide specifications and photos of the water vessel.

5. Sailing Time Estimates

Sailing estimates of the water vessel when loaded at full capacity for each leg starting from the loading/unloading area and ending with the return to the loading/unloading area.  The contractor will estimate the sailing duration for each leg in hours.

6. Equipment for handling heavy loads

A majority of the items to be handled during the staging process will be in the range of 1000 pounds.  Therefore it’s critical that equipment that can lift and transport these types loads within the staging area is needed.

RIGHTS OF NRCAN

NRCan reserves the right to:

- Seek clarification or obtain verification of statements made in a proposal;
- Reject any or all proposals received in response to this RFP;	
- Enter into negotiations with one or more Bidders on any or all aspects of its proposal;
- Accept any proposal in whole or in part without prior negotiation;
- Cancel and/or re-issue this RFP at any time;
- Verify any or all information provided by the Bidder with respect to this RFP including references;
- Retain all proposals submitted in response to this RFP;
- Declare a proposal non-compliant if NRCan determines during the evaluation phase, that the Bidder does not have the legal status, facilities and technical, financial and managerial capabilities to fulfill the requirements stated herein;
- Discontinue the evaluation of any proposals which are determined, at any stage of the evaluation process, to be non-compliant.