Statistics Canada - Pricing Data for Residential Buildings

REQUIREMENT
	
Statistics Canada is looking to obtain pricing data and models for the following representative residential building models: single-detached home (bungalow), single-detached home (two-storey), row-house and a low-rise multi-dwelling unit (less than five storey wood construction).  

Statistics Canada will use the representative building models to create a new building materials price index. The number of census metropolitan areas to be selected is to be determined by Statistics Canada during the bid process. 

LANGUAGE

This Statistics Canada office provides procurement services to the public in their official languages. 

CONDITIONS OF THE REQUEST FOR PROPOSALS (RFP)
				
There shall be no direct payment by StatCan for costs incurred for the presentation and submission of proposals in response to this RFP. 

ESTIMATED CONTRACT PERIOD

The estimated contract period is from Contract Award to March 31, 2015 with one (1) one (1) year option period.

Option to Extend Contract 
The Contractor grants to Canada the irrevocable option to extend the term of the Contract by up to one (1) additional one (1) year period under the same conditions. The Contractor agrees that, during the extended period of the Contract, it will be paid in accordance with the applicable provisions as set out in the Basis of Payment.

Canada may exercise this option at any time by sending a written notice to the Contractor at least 15 calendar days before the expiry date of the Contract. The option may only be exercised by the Contracting Authority, and will be evidenced for administrative purposes only, through a contract amendment.

SOLICITATION/BID CLOSING DATE AND SUBMISSION OF PROPOSALS

Interested suppliers should express their interest in the procurement to the following; 

Marie-Lyne Carr
A/Coordinator
Materiel and Contracts Services
Statistics Canada
Phone:  613-951-9798
E-mail:  MACS-Bids@statcan.gc.ca

The deadline for submissions of bids in response to this RFP is December 12, 2014 @ 2:00pm EDT.  Any and all bids received after this date and time will be returned unopened to the Bidder. As per Treasury Board Contracting Policy the onus is on the Bidder to ensure that all solicitation documents reach the stipulated destination before the closing date and time of the RFP. 		

Bids must be submitted only to: 

MACS- Bid Receiving 
Statistics Canada Distribution Centre
Room 0702, Main Building
150 Tunney’s Pasture Driveway
Ottawa, ON K1A 0T6
ATTENTION: Marie-Lyne Carr
RFP: 1920-0013142

StatCan will not assume responsibility for proposals directed to any other location.   Proposals not received in the Bid Receiving Unit by the closing time, will be return to the Bidder unopened.	
	
ENQUIRIES

All enquiries concerning this RFP must be submitted in writing to the Contracting Authority as early as possible within the bidding period.  Enquiries must be received no less than three (3) calendar days prior to the bid closing date to allow sufficient time to provide a response.  Enquiries received after that time may not be able to be answered prior to the bid closing date.

MANDATORY REQUIREMENTS

M1	The Bidder must provide details on four (4) contracts (one per building model) completed since 2007 that demonstrate the ability to perform residential construction quantity surveying and cost estimating work for the following residential housing models:  Single detached (bungalow), single detached (two storey), row house, low rise multi-dwelling unit (less than 5 storey wood construction).

At a minimum, the details must include a brief description of the projects including when the work was performed (MM/YY to MM/YY), which residential housing model was included, the client(s), and the approximate size and scope of the projects.
		
M2	The Bidder must  list regional offices in the applicable Census Metropolitan Area (CMA), and/or identify other associated firms that will ensure professional quantity surveying and cost estimating capability in all census metropolitan areas where data has been supplied for this contract
		
M3	The Bidder must identify all resources who will be assigned to the project.  

At a minimum the Bidder must identify one individual who will act as Project Manager and one individual who will act as his/her backup. 

The résumé of each proposed resource must be provided
		
M4	The Bidder must submit a Project Plan describing the approach to be followed in completing all aspects of the project in sufficient detail as to demonstrate that the Bidder can meet the project objectives and the delivery schedule.  It must include:
•	Demonstration that the Bidder understands the requirements and objectives of the project;
•	A Schedule (Work Plan) including with time frames in order to accomplish the stated objectives and provide the requested deliverables;
•	A description of what the final data report will cover. This should include the report’s Table of Contents (TOC) along with a short description for each section to be included within that data report;
•	Identification of any tasks which the Bidder considers to be important but not mentioned in the statement of work.
		
SECURITY REQUIREMENTS	
		
There is no security requirement applicable to this Contract.

DEBRIEFINGS

Bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within 15 working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.