Standing Offer for Bi-Annual Inspection/Leak Testing & Maintenance/Repair of Air Conditioning and Ventilation Equipment

Soliciation # : F5211-150258

Closing Date : January 14, 2016

Closing Time : 2:00 PM (Atlantic Standard Time)

This requirement is for the Department of Fisheries and Oceans (DFO).

Title: Standing Offer for Bi-Annual Inspection/Leak Testing & Maintenance/Repair of Air Conditioning and Ventilation Equipment

OBJECTIVES OF THE REQUIREMENT

The purpose of this request is to solicit proposals for standing offers for companies with the ability to provide bi-annual inspection and leak testing, annual inspection of each of the items covered in the Mid-range Cooling Equipment < 5.4 Refrigeration Tons (RT) Capacity section of the Halocarbon Inventory as outlined in Section E (of the attached RFSO), as well as perform Repair and Maintenance when required at the following locations:

1. Southside Base Building, 280 Southside Road

2. General Service Building, Hangar 5 RCAF Road

3. CN Yard Storage Building, 450 Southside Road.

The successful proponent(s) must be a Certified Technician with a minimum of five (5) years’ experience.

PERIOD OF CONTRACT

The services are to be performed on an “as and when required” basis during the period from date of award to January 4, 2016 to January 4 2018 with two (2) optional periods of one (1) year.

ESTIMATED VALUE

The total cost to Her Majesty resulting from call-ups against all Standing Offers shall not exceed $172,000.00 HST included for the entire period totalling all standing offers issued including option years.

The number of Standing Offers issued under this RFP shall be one (1), the value to be determined at award.

MANDATORY SITE VISIT

It is mandatory that the Bidder or a representative of the Bidder visit the work site. Arrangements have been made for the site visit to be held at CCG St. John’s Base, 280 Southside Road, St. John’s, NL. on December 9, 2015. The site visit will begin at 10:00 am, meet at Main Entrance, Commissionaires Desk. We will then proceed to the Helicopter Hanger at Hanger 5, RCAF Road, St. John’s, NL

Bidders must communicate with the Contracting Authority no later than 13:30 AST December 8th, 2015 to confirm attendance and provide the name(s) of the person(s) who will attend. Bidders will be required to sign an attendance sheet. Bidders should confirm in their bid that they have attended the site visit. Bidders who do not attend the mandatory site visit or do not send a representative will not be given an alternative appointment and their bid will be declared non-responsive. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation

SECURITY

The proponent(s) must hold a valid Reliability Status.

INTELLECTUAL PROPERTY

The Department of Fisheries and Oceans has determined that there will be no intellectual property arising from the performance of the Work under the resulting contract.

MANDATORY REQUIREMENTS

Proposals will be evaluated in accordance with the mandatory evaluation criteria as detailed herein. Bidders’ Proposals must clearly demonstrate that they meet all Mandatory Requirements for the proposal to be considered for further evaluation. Proposals not meeting the mandatory criteria will be excluded from further consideration.

Mandatory Criteria

M1 Bidder must provide proof that all employees have completed the Environment Canada approved CFC/HCFC/HFC Control in the Refrigeration and Air conditioning Industry Training Course

M2 All work must be completed by a Certified Technician with a minimum of five (5) years’ experience

M3 All persons performing the work must be covered under the applicable worker’s compensation legislation provided for the benefit of injured employees

M4 Bidder must label and ship goods falling within the Hazardous Products Act, R.S.C. 1985, c. H-3 and regulation(s) thereunder in accordance with the said Act and regulation(s) accompanied by the Material Safety Data Sheet(s) : Completed in either English or French

M5 Mandatory site visit -See Section 2.2.1 of the attached RFSO

M6 The Bidder must provide the following documents with its bid:

1. proof of worker’s compensation legislation

2. Technician Certification

3. a copy of the numbered certificate awarded to each employee who successfully completed the environmental awareness course.

SELECTION METHOD

The basis of selection is the responsive offer with the lowest evaluated price will be recommended for issuance of a standing offer.

Enquiries regarding this RFSO requirement are to be submitted in writing to the following:

Morgan Marchand

Contracting Office

Materiel and Procurement Services

Fisheries and Oceans Canada

301 Bishop Drive, Fredericton (NB) E3C 2M6

Telephone : (506) 452-3660

Email : DFOtenders-soumissionsMPO@dfo-mpo.gc.ca