Refrigeration and HVAC Services at the Pacific Biological Station, Nanaimo B.C.

REQUEST FOR STANDING OFFER

Solicitation # : F5211-150480

Closing Date : January 18, 2016

Closing Time : 2:00 PM (Atlantic Standard Time)

This requirement is for the Department of Fisheries and Oceans (DFO).

Title: Refrigeration and HVAC Services at the Pacific Biological Station, Nanaimo B.C.

OBJECTIVES OF THE REQUIREMENT

This scope of work specifies the provision of all labour, material, tools, supervision, travel and equipment to provide refrigeration and HVAC maintenance and repair services for the Department of Fisheries and Oceans at the Pacific Biological Station, Nanaimo, B.C.

BACKGROUND

The Pacific Biological Station is renowned centre for scientific research encompassing several facilities including laboratories, aquaculture facilities, cold rooms, computer networks, ammonia chiller plant for chilled process services, warehouse spaces, and wharfs. The complex is situated on a 5.7 hectare site with 1828 m2 primary offices in a four storey building and 935 m2 three storey building. The site also consists of a four storey 5714 m2 laboratory wing and 650 m2 single storey aquaculture building. Subsidiary buildings include a salt water pump house supplying research sea water at flows up to 2.3 m3 per minute, an ammonia chiller plant building, and out buildings of approximately 13,234 m2 total area. Refrigeration facilities include an industrial 816kW ammonia chiller plant, walk-in freezer storage rooms, cold rooms, ultra-cold freezers, and commercial refrigerators. Air conditioning units are primarily air source heat pumps and multiple roof top units.

PERIOD OF STANDING OFFER

The period for making call-ups against the Standing Offer is from February 1 2016 to January 31, 2017, with 3 options to extend the Standing Offer, each for an additional one year period.

OPTIONAL SITE VISIT

It is recommended that the Offeror or a representative of the Offeror visit the work site. Arrangements have been made for the site visit to be held at the Pacific Biological Station Nanaimo, 3190 Hammond Bay Road, Nanaimo B.C. V9T 6N7 on December 16, 2015. The site visit will begin at 10:00 am PST in the Taylor Building Breezeway.

Bidders are requested to communicate with the Contracting Authority no later than three (3) days (insert date and time) to confirm attendance and provide the name(s) of the person(s) who will attend. Bidders may be requested to sign an attendance sheet. Bidders who do not attend or do not send a representative will not be given an alternative appointment but they will not be precluded from submitting a bid. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation.

ESTIMATED VALUE

The total cost to Her Majesty resulting from call-ups against all Standing Offers shall not exceed $1,400,000.00, HST included for the entire period totalling all standing offers issued including option years.

The number of Standing Offers issued under this RFP shall be one.

SECURITY

The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer/Supply Arrangement, hold a valid Designated Organization Screening (DOS), issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).

The Contractor/Offeror personnel requiring access to PROTECTED information, assets or sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC.

MANDATORY REQUIREMENTS

Offers will be evaluated in accordance with the mandatory evaluation criteria as detailed herein. Offerors’ offers must clearly demonstrate that they meet all Mandatory Requirements for the offer to be considered for further evaluation. Offers not meeting the mandatory criteria will be excluded from further consideration.

Mandatory Criteria

M1 The Offeror must include a document detailing its planned approach in order to meet the level of service within the timeframes outlined in Annex A Statement of Work

M2 The Offeror must provide evidence of three (3) recent cumulative years’ experience and past performance in repair and maintenance services for commercial or industrial Refrigeration and HVAC Systems by referencing similar projects/contracts/offer agreements.

M3 The Offeror must be in possession of the required certifications indicated below. It is mandatory that valid copies of the certifications be submitted with the Offer. If not included with the Offer, the Offer will be deemed non-responsive.

- WHMIS

- The provincial workers compensation board

M4 he proposed resources must be in possession of the required certifications indicated below. It is mandatory that valid copies of the required certifications for each proposed employee be submitted with the Offer. If not included with the Offer, the Offer will be deemed non-responsive.

• A valid Refrigeration and Air Conditioning Certification

• A valid Ozone Depletion Prevention Card

• A valid Fall Protection Certificate

• A valid Confined Space Entry Certificate

Note: If an apprentice is proposed, they must work under the direct supervision of a journeyman red seal.

M5 The proposed resources must provide evidence of three (3) recent cumulative years’ experience and past performance in repair and maintenance services for Refrigeration and HVAC Systems by referencing similar projects/contracts/offer agreements.

SELECTION METHOD

The basis of selection is Minimum Point Rating.

Enquiries regarding this RFSO requirement are to be submitted in writing to the following:

Jennifer Beamish

Senior Contracting Officer

Materiel and Procurement Services

Fisheries and Oceans Canada

301 Bishop Drive

Fredericton (NB) E3C 2M6

Telephone : (506) 452-3800

Email : DFOtenders-soumissionsMPO@dfo-mpo.gc.ca