Komutel Telecommunications Support for Komutel SIT Attendant Consoles

15-30571/A

Advanced Contract Award Notice (ACAN) for:

Komutel Telecommunications Support for Komutel SIT Attendant Consoles

Shared Services Canada (SSC)

1. What is an ACAN: An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated for in the ACAN, the contracting officer may then proceed with the award of a contract.

1. Definition of requirement: Shared Services Canada (SSC) has a requirement for the procurement of an annual Komutel maintenance support contract to provide support to Komutel SIT PC Console Telecommunications software and on-site technical support to equipment managed by National Centralized Attendant Service (NCAS) in St-Jean, QC. The purpose of this Advance Contract Award Notice (ACAN) is to signal the government's intention to award a contract for these goods and services to Komutel Inc. Komutel provides the full spectrum of services including hardware sales, installation and device activation, custom development, training and technical support necessary for the proposed software solution.

The reason it is proposed that this requirement be directed to Komutel Inc is that due to the proprietary nature of the PC Console telecommunications software installed for the NCAS, Komutel is believed to be the only vendor capable of providing support to maintain ongoing operations.

Before awarding a contract, however, the government would like to provide other suppliers with the opportunity to demonstrate that they are capable of satisfying the requirements set out in this Notice, by submitting a statement of capabilities during the 15 calendar day posting period.

The professional services are to be provided to the various locations noted in the Appendix A of the attached Statement of Work (Annex A).

3. Government Contracts Regulations Exception and Limited Tendering Reason: It is proposed that a contract be directed to Komutel Inc. for the supply of goods and professional services for installation work and training. This requirement is directed to Komutel Inc. in accordance with exception Section 6 (d) of the Government Contracts Regulations that states that only one person or firm is capable of performing this contract.

4. Period of the proposed contract and required delivery: This contract is to be awarded on or before March 1, 2016, with delivery of services to commence immediately upon notification of contract award. The initial contract period shall start on or before March 1, 2016, for a 1 year initial period with 3 one year options.

5. Cost estimate of the proposed contract: The Estimated cost of this contract is $180,000.00 (including taxes).

6. Vendor details:

Komutel Inc.

15120 Lacroix boulevard

Office 202

Saint-Georges, Quebec

G5Y 1R7, Canada

7. Suppliers' right to submit a statement of capabilities: Suppliers who consider themselves fully qualified and available to provide the services described herein, may submit a Statement of Capabilities in writing to the contact person identified below on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

Minimum Essential Requirements: Any interested supplier must demonstrate by way of a Statement of Capabilities that it can fulfill the requirements of the Statement of Work and the following requirements in order to be able to carry out the work:

• A minimum of 4 years of experience in the delivery of telecommunications solutions within the last 10 years;

If a potential supplier submits a statement of capabilities during the posting period that meets the requirements set out in this ACAN, the government will proceed to a full tendering process on either the government's electronic tendering system or through traditional means in order to award the contract.

If no other supplier submits on or before the closing date a statement of capabilities meeting therequirements set out in this ACAN, a contract will be awarded to the pre-selected supplier.

8. Security requirement: This solicitation contains a requirement for vendor and personnel security screening at a level of “Reliability”.

9. NSE Invocation: SSC has invoked the National security Exception (NSE) through an exchange of letters between Assistant Deputy Minister’s (ADMs) for all requirements “related to the Government of Canada’s electronic mail (email), network, and data centre infrastructure, systems and services”. “On May 28, 2012, the Government of Canada announced on the Government Electronic Tendering Service that it had invoked the National Security Exception under the trade agreements in respect of procurements related to email, networks and data centres for Shared Services Canada. As a result, this requirement is subject to the National Security Exception.”

10. The closing date and time for accepting statements of capabilities is:

• February 17, 2016 @ 02:00 PM Eastern Time Zone

11. Submission of statements of capabilities:

(a) Submission of Responses

Responses must be submitted by registered mail or by an incorporated courier company toShared Services Canada by the date, time and at the address indicated on this Solicitation.

Due to the nature of the Solicitation, responses delivered by hand or transmitted by facsimileto Shared Services Canada will not be accepted. Suppliers may inquire or submit a statement ofcapabilities to;

Jessica Blackburn
Procurement Officer

Networks, End Users and Cyber Security (NEUCS)

Procurement and Vendor Relations

Shared Services Canada

180 Kent St, 13-K143

Ottawa, ON, K1P 0B6

Email address: jessica.blackburn@canada.ca
Tel.: (613) 286-3272

*For Canada Post deliveries only include PO Box 9808, Station T CSC, K1G 4A8