Office Chairs

DESCRIPTION OF REQUIREMENT

The Canada Revenue Agency (CRA) has an ongoing requirement for office chairs to be supplied and delivered to employees of the Agency located in offices across Canada on an “as and when requested” basis in accordance with the Statement of Work attached herein as Annex A (including Annex A-1) and Annex C: Requirements for a CRA Synergy Solution.

It is the CRA’s intention to award one contract to fulfill the requirement.

Chair Types

The following types of chairs must be supplied in accordance with Annex A-1: STATEMENT OF WORK – MANDATORY TECHNICAL REQUIREMENTS. 

ADJUSTABLE OFFICE CHAIRS:

Task Chairs (8 hour workday use)

1. Office Task Chair – Medium: at least one (1) fully adjustable model upholstered in woven fabric. Up to two (2) additional models may be offered to ensure that the diverse needs of CRA users will be satisfied.
2. Office Task Chair – Small: one (1) model of Small chair. A Small chair must be supplied if the Medium chair(s) do not offer an appropriate range of adjustment for smaller users.
3. Office Task Chair – Plus: one (1) model must be offered.

Boardroom Chairs (intermittent short-term use)

4. Boardroom Chair A – Adjustable with high back: one (1) model must be offered.

5. Boardroom Chair B – Basic with mid back: one (1) model must be offered.

NON-ADJUSTABLE OFFICE CHAIRS:

Guest Chairs (occasional guest seating for offices)

6. Guest chair with armrests and casters: one (1) model must be offered.

The period of the contract will be for three (3) years with four (4) options to extend the period by one year each. The contract will include the following requirements:

• Provision of the three categories of fully assembled office chairs including delivery, installation and removal of packaging
• Repairs (under warranty) 
• User training and information
• Demonstration Chair Program

The Agency will include a minimum spend commitment of $1,000,000.00 (all applicable taxes included) Canadian over the entire period of the resulting contract, which includes any exercised option periods, including any extension period thereof.

Ariba supplier network (ASN) membership requirement

The Canada Revenue Agency’s (CRA) e-commerce solution for ordering, receiving and reconciling goods and services is an Ariba tool which has been branded internally as “Synergy”. Synergy is being used in this requirement in order to expedite the ordering process under any resulting contract.

The highest-ranked Bidder must become a member of the ASN prior to contract award, and maintain membership in the ASN throughout the period of any resulting contract. All costs associated with this membership shall be borne by the Bidder.

CONTRACTOR SELECTION METHODOLOGY

A bid must comply with the requirements of the solicitation and meet all mandatory technical evaluation criteria to be declared responsive. The responsive bid with the highest combined rating of technical merit score and price score and meeting all conditions precedent to contract award will be recommended for contract award.

EMAIL ADDRESS: Christina.Eryuzlu@cra-arc.gc.ca

ADDRESS FOR SUBMISSION OF BIDS:

Canada Revenue Agency

Bid Receiving Unit

Ottawa Technology Centre

Receiving Dock

875 Heron Road

Room D-95

Ottawa, ON

K1A 1A2