Family Services Program

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

1. Definition of requirement:

The Correctional Service Canada has a requirement, through the Exchange of Service Agreement between the Government of Canada and the Province of Newfoundland (NL), to alleviate the disadvantages faced by NL federal offenders being incarcerated at a federal institution in New Brunswick or Nova Scotia. One such initiative is to give some families the opportunity to visit the offenders at their place of incarceration. The work will involve the following:

1.1 Objectives:

To assist in alleviating the disadvantages created by separating NL inmates from their families as there is no federal institution in Newfoundland and so NL federally sentenced offenders are transferred to maritime federal institutions.

1.2 Tasks:

The contractor must:

1. Make one (1) trip specific to the Family Services Program to the Federal institutions in New Brunswick and Nova Scotia, which could include; Atlantic, Dorchester, Westmorland, Springhill, Shepody Healing Centre, and Nova Institution.

1. Screen potential families; complete all travel, accommodation and security requirements related to the proposed travel to the federal institutions.

1. Contact the various institutions prior to travel to ensure all CSC security protocols are met and required documentation is completed.

1. Accompany the families to the various federal institutions in Atlantic Canada and act as a liaison between CSC and the various family members.

1. Provide supportive crisis intervention to the Family members participating in the Institutional Visit.

1. Observe and relay to CSC, any concerns relating to family and/ or offender interaction during the family visit.

1. Provide follow-up with family members and CSC case management team upon return to NL in relation to the Family Services Program visit.

1. Provide information and support to families concerning federal prison regulations.

1. Provide information to the families around offender release conditions and the value in supporting these conditions.

1.3 Performance standards:

The contractor is to complete the above mentioned tasks over a period of sixty working days as well as submit all deliverables within 10 working days following the completion of the family visit.

1.4 Deliverables:

1.4.1 Reporting Requirements

1. A final report detailing the number of participants in the visits, the institutions included in the visit, the activities undertaken during the visit and any concerns raised as a result of the visits.

1. A complete financial accounting for expenses undertaken as a result of the Family Visit program.

1.4.2 Paper consumption:

a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.

b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.

c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).

1.5 Constraints:

1.5.1 Location of work:

a. The Contractor must perform the work in regards to the planning and coordinating of the family visit at the contractor's place of business.

b. Travel to the following locations will be required for performance of the work under this contract, during the family visits: Federal Institutions in New Brunswick and/or Nova Scotia, which could include; Atlantic, Dorchester, Westmorland, Springhill, Shepody Healing Centre, and Nova Institution.

1.5.2 Language of Work:

The contractor must perform all work in English.

1.5.3 Security Requirements:

This contract includes the following security requirements:

1. The Contractor/Offeror must, at all times during the performance of the Contract, hold a valid Designated Organization Screening (DOS), with approved Document Safeguarding at the level of PROTECTED B, issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).

2. The Contractor/Offeror personnel requiring access to PROTECTED information, assets or sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC.

3. Processing of PROTECTED materiel electronically at the Contractor/Offeror's site is NOT permitted under this Contract/Standing Offer.

4. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC.

5. The Contractor/Offeror must comply with the provisions of the:

(a) Security Requirements Check List and security guide (if applicable), attached at Annex C;

(b) Industrial Security Manual (Latest Edition).

2. Minimum essential requirements:

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

Experience:

Must possess 4 years experience in the past 10 years conducting services to socially disadvantaged correctional population

Must have 4 years from the past 10 years experience in the provision of services and support to families of disadvantaged people.

Academic qualifications:

Must possess an undergraduate degree from a recognized university in the field of Human Sciences (Social Work, Psychology, Sociology, Education)

The degree must have been obtained from a recognized Canadian university, college or high school, or the equivalent as established by a recognized Canadian academic credentials assessment service, if obtained outside Canada.

The list of recognized organizations can be found under the Canadian Information Centre for International Credentials web site.

3. Applicability of the trade agreement (s) to the procurement

This procurement is not subject to any trade agreement.

4. Set-aside under the Procurement Strategy for Aboriginal Business

This procurement is not subject to any set-asides for Aboriginal Suppliers.

5. Comprehensive Land Claims Agreement (s)

This procurement is not subject to a Comprehensive Land Claims Agreement.

6. Justification for the Pre-Identified Supplier

The John Howard Society of NL has the organizational infrastructure and the experience working with offenders needed to support the key activities of this contract and assist CSC in meeting its mandate in relation to federally sentenced NL offenders.

The pre-identified supplier meets all of the minimum essential requirements described in this ACAN.

7. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection: only one person is capable of performing the contract.

8. Exclusions and/or Limited Tendering Reasons

The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified:

This procurement is not subject to any trade agreement.

9. Ownership of Intellectual Property

There are no intellectual property terms in the contract.

10. The period of the proposed contract or the delivery date(s)

The proposed contract is for a period of 1 year, from the January 1^st, 2018 to the December 31^st, 2019 with 3 option years.

11. A cost estimate of the proposed contract

The estimated value of the contract, including option (s), is $136,616.00 (GST/HST extra).

12. Name and address of the pre-identified supplier

John Howard Society of Newfoundland and Labrador

 342 Pennywell Road, St. John’s, NL, A1E 1V9

13. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

14. The closing date and time for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is December 21^st, 2017 at 2:00 PM AST.

15. Enquiries and submission of statement of capabilities

Enquiries and statement of capabilities are to be directed to:

Josee Belliveau,

District Officer, Contracting and Materiel Management Services

1045 Main Street, 2^nd Floor, Moncton, NB, E1C 1H1

Telephone number: (506) 851-3923

Facsimile number: (506) 851-3305

E-mail: josee.belliveau@csc-scc.gc.ca