Production of National Harvest Survey Mailings

BACKGROUND

The National Harvest Survey is a program of the Canadian Wildlife Service (CWS) of Environment and Climate Change Canada designed to provide annual harvest estimates of migratory game birds in Canada by sport hunters. Random samples of hunters are selected for the Harvest Questionnaire Survey (HQS) and the Species Composition Survey (SCS). These two surveys are used to obtain information on hunting activities and on the species harvested by hunters. Multiple mailings are required throughout each year to conduct the surveys.

DESCRIPTION OF THE WORK, SCHEDULE AND DELIVERABLES

General Information:

The contractor is required to produce seven (7) different mailings each year which involve the printing, mail merging and assembly of survey materials by using artwork files, mailing lists and envelopes provided by the Technical Authority.

All postage costs will be paid for by Environment and Climate Change Canada (ECCC) separately (and thus are not included as part of production cost here), except for postage to American addresses specific to a portion of the mailings of the Snow Goose Survey and the Harvest Questionnaire Survey.

The contractor must pick up all necessary ECCC supplied materials (such as pre-printed envelopes – these are described in individual mailings, below) from an ECCC storage facility in the National Capital Region.

The contractor must provide proofs (or examples) of each item to the Technical Authority at the National Wildlife Research Centre in Ottawa within four (4) working days following the provision of necessary materials and electronic files.

The contractor must also deliver assembled mailings to Canada Post within five (5) working days following the approval of proofs.

All paper used must meet the requirements of the Government of Canada's Policy on Green Procurement (https://www.tpsgc-pwgsc.gc.ca/app-acq/ae-gp/printserv-servicedimpression-eng.html).

Statements of Reception by Canada Post need to be provided to the Technical Authority following the delivery of each mailing.

All mailings are to be prepared according to Canada Post (CP) incentive mailing standards (https://www.canadapost.ca/tools/pg/serviceoverview/ilmguides-e.asp), when minimum volumes allow.