Public Advertisement for an Expression of Interest (EOI)

Public Advertisement for an Expression of Interest (EOI)

INVITATION TO SUBMIT AN EXPRESSION OF INTEREST (EOI)

FOR LEASE OFFICE AND SPECIAL PURPOSE SPACE

IN THE COMMUNITIES OF PORT SAUNDERS OR PORT AUX CHOIX, NL

FILE NUMBER R.101736.002

Public Works and Government Services Canada (PWGSC) is asking interested parties to provide information for a potential lease of office and special purpose space that meets the following criteria:

Section A: Lease Components

• A lease term of approximately ten (10) years, commencing on or about November 1, 2019 with the Lessee having the Right to Early Release any time after five (5) years provided 6 months’ notice is granted to the Lessor.

• Approximately 110 usable square metres (um²) of contiguous office and special purpose space on one floor.

• Four parking spaces adjacent to the building

• the proposed space must be available approximately 12 weeks prior to the above-noted lease commencement date to ensure all space may be prepared for occupancy;

• the proposed space may be located in either an existing building or a building to be constructed, and should satisfy or be capable of satisfying the following criteria:

1. the physical characteristics of the land and the building and the area and environment surrounding it, including neighboring land uses should be compatible with the Lessees intended use of the accommodation.
2. the proposed space must have a window arrangement and configuration that are acceptable to PWGSC.
3. PWGSC may not consider spaces that do not provide an acceptable configuration, are located in proximity to sites with incompatible usages, do not meet PWGSCs and/or the intended user’s safety or security requirements or are not currently properly zoned.
4. the proposed space shall be above ground
5. the ceiling height of the proposed space shall be 2440 mm, to a maximum of 3050 mm measured from the top of the finished floor to the underside of the suspended celling. The minimum height from the top of the finished floor to the underside of a bullhead is 2440 mm.

• The proposed space must be located within the municipal boundaries of the community of Port Saunders or Port aux Choix. The EOI is open to sites located on either side of the roadways within the geographic boundary

• On or before the lease commencement date, the proposed space will have to comply with all requirements contained in PWGSC’s Standards for Leased Accommodation, a copy of which may be obtained from the contact listed in Section F;

Note: PWGSC may wish to visit or inspect the proposed space upon reasonable notice and a threat and risk assessment may be undertaken in order to assess potential threats to the security of the proposed space and to the public.

Section B: Responses

Interested parties are requested to submit their responses to this EOI in writing to the following address:

Public Works and Government Services Canada

Attn: Philippa Walsh

10 Barter’s Hill

John Cabot Building – 7^th Floor

St. John’s, NL

A1C 5T2

or by email to the contact listed below in Section F.

Please indicate File No. R.101736.002 on all correspondence.

Section C: Responses Requested by

As this may be the only invitation to submit an Expression of Interest for this potential lease project, owners or their agents should provide responses by November 16, 2018. Any response received after this date may not be considered.

Section D: Information provided by an Interested Party or an Interested Party’s Agent

Information provided by an interested party or by a party’s agent should include the file number, the location and municipal address of the building, current zoning, specific location of space within the building, measured area of space, architectural drawings identifying the proposed space with washrooms, exits and other design elements, private/public parking facilities, and details addressing the criteria listed above in Section A. Agents submitting a response to this EOI must provide PWGSC with a letter authorizing them to do so.

Section E: Security Requirement

If this EOI results in a future tender process, the successful bidder must hold a valid security clearance at the reliability level, approved and granted by the Canadian Industrial Security Directorate (CISD) of PWGSC prior to award. The contact person listed in Section F will initiate the security clearance process if required.

Section F: Additional Information

For more information, please contact Philippa Walsh, Sr. Leasing Officer by phone at 709 764-7365 or by email to: philippa.walsh@pwgsc.gc.ca.

Section G: List of Available Space

This EOI is issued in order to invite interested parties to demonstrate their interest in providing the requirements described herein. This information may be included in a list of available space and used for potential future solicitations.

Section H: Not a Solicitation Process

Note that this is not a tender process, nor a request for proposal, but only an inquiry as to the availability of space to lease. PWGSC will not necessarily invite offers, or lease any space, and may not post any future ads related to this request. PWGSC may issue an invitation to tender for other leasing requirements based on information it receives as a result of this advertisement, or based on any other information which may come to its attention prior to an issuance of an invitation to tender; or it may invite offers by way of public tender. PWGSC reserves the right to proceed with an Invitation to Offer to Lease by inviting only parties deemed to most effectively meet specific operational, security and public safety requirements.