Community residential Services - Satellite Apartment

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

1. Definition of requirement:

The Correctional Service of Canada (CSC) is the federal organism responsible for administering sentences of two years or more imposed by the courts. CSC manages institutions of various security levels and supervising offenders on conditional release in the community.

To be able to manage the safe transition of offenders into the community and to ensure the safety of the public on an ongoing basis, CSC defines its needs and concluded into contractual arrangements with community residential facilities are able to meet its requirements. Community Residential Facilities contribute to the management of that risk by ensuring that suitable accommodation, social and economic support systems, monitoring and intervention are in place, thereby assisting conditionally released federal offenders.

1.1 Objectives:

CSC enters into service contracts with several community resources that can house offenders on day parole, full parole, and statutory release or under a long term supervision order. Suppliers must also be able to offer social reintegration programs and numerous related services.

Consequently, Correctional Service Canada intends to award contracts for Community Residential Facility services which provide accommodation, security services (including 24-hour supervision) and offender support services which will assist the offender in safe reintegration to the community.

1.2 Tasks:

The following scope of work applies for all contracts. Work to be performed under the contract includes, but is not limited to the following:
1. Residential services for federal offenders on conditional release.

2. Provision of security services, including the monitoring of resident activities and destinations while away from the facility.
3. Assisting residents in their reintegration efforts by providing basic referral services to community support groups and other agencies, as dictated by each resident’s individual requirements.

4. Providing ongoing liaison with local police agencies.

1.3 Expected results:

In addition to housing, these organizations provide preventive support; an alternative to incarceration; conditions of supervision as imposed by the Parole Board of Canada for the safe reintegration of offenders in the community; a stage of the sentence; or temporary accommodation. All activities and services delivered by suppliers must be in compliance with CSC standards.

Furthermore, CSC considers establishing positive relationships with Canadian communities a necessary prerequisite to supporting public safety. Most offenders will eventually return to the community. Upon their release, whether at the end of their sentence or on parole, successful reintegration requires the support of citizens and communities. To that end, CSC is committed to engaging community partners with specialized knowledge of offender reintegration who are working on developing safe and vibrant communities.

1.4 Performance standards:

Before being allowed to provide services to CSC, the supplier agrees to be, and must demonstrate that it is, in compliance with all of CSC's policies and procedures with regard to matters such as staff safety, data processing, and the protection of privacy and personal information.

Suppliers must go through an annual evaluation process and are monitored on an ongoing basis by CSC employees. The supervision of offenders is always carried out in collaboration with a CSC employee, who makes sure that the contractor is following all the required procedures.

1.5 Deliverables:

1.5.1 Accommodation services, satellite apartment support service, security, supervision, community assessments, administration requirements (reporting) and Intervention – community accommodation of higher-risk offenders.

1.5.2 Paper consumption:

a.  Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.

b.  The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.

c.  The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).

1.6 Constraints:

1.6.1 Location of work:

a.  The Contractor must render the services at his place of work.

b.  Travel

No travel is anticipated for performance of the work under this contract.

1.6.2 Language of Work:

The contractor that assures the direct case surveillance must provide all services in the official language (English or French) asked by the customer, and that, including the writing of the report. The contractor that does not assure a direct surveillance, has to, in his case, provide the services in the official language (English or French) asked by the customer, but is not required to assume the translation costs of the report.

1. Security Requirements:

1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Designated Organization Screening (DOS) with approved Document Safeguarding Capabilities at the level of PROTECTED B, issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).

   2. The Contractor/Offeror personnel requiring access to PROTECTED information, assets or work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by the CISD/PWGSC.

   3. The Contractor MUST NOT utilize its Information Technology systems to electronically process, produce or store PROTECTED information until the CISD/PWGSC has issued written approval. After approval has been granted or approved, these tasks may be performed at the level of PROTECTED B including an IT Link at the level of PROTECTED B.

   4. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC.

   5. The Contractor/Offeror must comply with the provisions of the:

   (a) Security Requirements Check List and security guide (if applicable), attached at Annex C;

   (b) Industrial Security Manual (Latest Edition)

2. Criteria for assessing the statement of capabilities (minimum essential requirements):

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

Must have a minimum of two (2) years experience, obtained within the last five (5) years prior to the closing date of this ACAN, in working with adult offenders on conditional release;

Must have a minimum of two (2) years of experience, obtained within the last five (5) years prior to the closing date of this ACAN, in providing accommodation to offenders in a residential setting.

Organization must have the capacity to provide residential services as outlined in the section titled “1.1 Objectives” and “1.2 Tasks”.

Organization must fully comply with Correctional Service Canada Community Residential Services Standards.

Organization is a non-profitable organization, a duly recognized corporation governed by a board of directors appointed from the community.

Organization is familiar with and reflects the Correctional Service of Canada's orientations regarding the contribution of the community.

Organization must be accredited by Federal and Provincial Authority (SCQ and CCS).

Is a community organization in the area concerned, a non-profitable or profitable organization or that has the necessary resources, experience and infrastructure to accommodate CSC's clientele.

3. Applicability of the trade agreement (s) to the procurement

This procurement is not subject to any trade agreement.

4. Set-aside under the Procurement Strategy for Aboriginal Business

This procurement is not subject to any set-asides for Aboriginal Suppliers.

5. Comprehensive Land Claims Agreement (s)

This procurement is not subject to a Comprehensive Land Claims Agreement.

6. Justification for the Pre-Identified Supplier

There is a restricted number of qualified service providers in the area specified under 1.6.1 Location of Work who are willing and available to provide residential services to offenders on conditional release in order to meet CSC’s offender accommodation needs in the community.

Pre-Identified suppliers that meet all minimal requirements as described in this ACAN.

7. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection:

• only one person is capable of performing the contract.

8. Exclusions and/or Limited Tendering Reasons

This procurement is not subject to any trade agreement.

9. Ownership of Intellectual Property

There are no intellectual property terms in the contract.

10. The period of the proposed contract or the delivery date(s)

The expected contract period begins on January 14, 2019 to March 31^st, 2020, with an option to extend the contract for five (5) additional periods of one year.

11. A cost estimate of the proposed contract

The estimated value of these contracts, without option, is mentioned here below; SEE THE VALUES GIVEN IN ARTICLE 12 of this document.

12. Name and address of the pre-identified supplier

Correctional Service Canada intends to award a professional services contract to the following supplier:

Supplier: La Petite Ferme de l’Auberge

Address :  728 Chemin Bachand, Roxton Falls, QC, J0H 1E0

Estimated value of contract – Including Optional years (TPS/TVH extra): 93 000.00 $

13. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

14. The closing date and time for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is January 9th, 2019 at 2:00 p.m. EST.

15. Enquiries and submission of statement of capabilities

Enquiries and statement of capabilities are to be directed to:

Manon Paulin

Acting Contracting and Procurement Regional Officer
Regional Services Center
Material Management
Correctional Service Canada
250, Montée St-François
Laval (Quebec) H7C 1S5
Manon.Paulin@csc-scc.gc.ca