Grant and Contribution Audits – Task Authorization Contract

1. Requirement Summary

Public Safety Canada requires the services of auditors to conduct Grant and Contribution recipient audits, as and when requested basis for Public Safety Canada. The majority of recipients are Indigenous communities.

Set-aside for Aboriginal Business

This procurement is set aside under the federal government Procurement Strategy for Aboriginal Business (PSAB). For more information on Aboriginal business requirements of the Set-aside Program for Aboriginal Business, refer to Annex 9.4 of the Supply Manual.

This procurement is set aside from the international trade agreements under the provision each has for measures with respect to Aboriginal peoples or for set-asides for small and minority businesses.”

Further to Article 800 of the Canadian Free Trade Agreement (CFTA), CFTA does not apply to this procurement.

2 Deliverables

Audit Deliverables, may be comprised of, but are not limited to providing the following: 

Planning Phase

Engagement Notification Letter

Audit work plan

Audit instruments to be used during the Audit, and

Planning phase checklist

Examination Phase

Finding sheets (objective, criteria, condition, cause, effect, and conclusion); and

Examination phase checklist

Reporting Phase

Draft version of report and management letter, if applicable

Final version of report and management letter, if applicable

An electronic file in PDF format of the report and management letter, if applicable; and 

All audit working papers

A full statement of work is detailed in the RFP.

3. Period of Work

The period of the Contract is from date of Contract award to March 31^st, 2020 with 4 one year options.

4. Evaluation Process and Selection Methodology

Basis of selection – Highest Combined Rating of Technical Merit 60% and Price 40 %

Detailed in the RFP, Part 4

5. Contracting Authority

Denise Desserud

Senior Acquisition Advisor

Public Safety Canada

340, Laurier Avenue West, Mailroom, 1st floor

Ottawa, Ontario K1A 0P9

Email: ps.contractunit-unitedecontrats.sp@canada.ca

The Contracting Authority is responsible for all matters of a contractual nature.

6. Enquiries - solicitation stage

All enquiries or issues concerning this procurement must be submitted in writing to the Contracting Authority named as early as possible within the bidding period.

Enquiries and issues must be received by the Contracting Authority no later than five (5) business days prior to the bid closing date specified on the cover page or this RFP document to allow sufficient time to provide a response. Enquiries or issues received after that time may not be able to be answered prior to the bid closing date. To ensure consistency and quality of information provided to Bidders, the Contracting Authority will provide, simultaneously to all bidders to which this solicitation has been sent, any information with respect to significant enquiries received and the replies to such enquiries without revealing the sources of the enquiries.

It is the responsibility of the Bidder to obtain clarification of the requirements contained herein, if necessary, prior to submitting a bid.

7. Intellectual Property

Shall vest with the Public Safety Canada

8. Security

1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer/Supply Arrangement, hold a valid Designated Organization Screening (DOS) with approved Document Safeguarding at the level of protected B, issued by the Canadian Industrial Security Directorate, Public Services and Procurement Canada

   The Contractor/Offeror personnel requiring access to protected information, assets or work site(s) must EACH hold a valid reliability status, granted or approved by the Canadian Industrial Security Directorate (CISD), Public Services and Procurement Canada (PSPC)

   The Contractor must not utilize its Information Technology systems to electronically process, produce or store protected information until the CISD/PSPC has issued written approval. After approval has been granted or approved, these tasks may be performed up to the level of protected B

   Subcontracts which contain security requirements are not to be awarded without the prior written permission of CISD/PSPC

   The Contractor/Offeror must comply with the provisions of the:

   1. Security Requirements Check List and security guide (if applicable), attached at Annex C
   2. Industrial Security Manual (Latest Edition)