Education and Library Services - Nova Institution

Education and Library Services – Nova Institution for Women

This requirement is for: The Correctional Service of Canada, Nova Institution for Women, Truro, Nova Scotia.

Trade agreement: Canadian Free Trade Agreement (CFTA), North American Free Trade Agreement (NAFTA), Canada free trade agreements with Chile/Colombia/Honduras/Panama, Canada-Peru Free Trade Agreement, Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP).

Tendering procedures: All interested suppliers may submit a bid.

Competitive Procurement Strategy: compliant bid with the highest combined score of technical merit and price.

Set-aside under the Procurement Strategy for Aboriginal Business: This procurement is not subject to any set-asides for Aboriginal Suppliers.

Comprehensive Land Claim Agreement: This procurement is not subject to a Comprehensive Land Claims Agreement.

Security Requirements: This contract includes security requirements.

Nature of Requirements:

The following is a summary of the statement of work for this requirement.

The Correctional Service Canada has a requirement to provide academic education services and library services to the Correctional Service Canada (CSC), Nova Institution for Women, Truro, Nova Scotia.

Objectives:

The overall objective is to assist in the reduction of risk and subsequent timely reintegration to society as a productive and law-abiding citizen.

Deliverables:

The contractor must produce the following deliverables:

• Nova Institution will require the services of two full-time teachers, one part-time teacher, and a part-time Library Technician.

• • The two full-time teachers will be required a maximum of 1575 hours each; these hours to be equally distributed over a year to allow continuous service. An average full time day will be 7 hours in length.
• • At least one of the two full-time teachers must be bilingual (English and French). Our operational need may include some evenings and weekends. The part-time teacher will be required for a maximum of 800 hours over a year. This part-time teacher allows for flexible scheduling, including shorter shifts spread over the workweek. 

It is also recognized that Substitutes shall be required for up to 48 hours per year of travel that is included in the contract.

• Contract teachers and the Library Technician must take attendance of offenders attending their courses and/or work location. In addition, they must provide an attendance count during class time and/or work time, if requested to do so by an Officer of the Correctional Service of Canada.

• The Contractor must be prepared to work in cooperation with CSC to utilize inmate classroom assistants where and when appropriate. This must include in classroom training and orientation of the inmate assistant by the contract teacher. The inmate assistant will not mark examinations, administer examinations or tests nor partake in disciplining of students.

• The academic upgrading curriculum will provide instruction in the areas of mathematics, science, and communication.

• CSC Atlantic has developed a regional curriculum indicating the skills that need to be mastered in the areas of Mathematics, Science and Communication in Levels 1, 11, IIl and lV. The Contractor, as a minimum, must include the subject content of this in the proposed curriculum.

• The Contractor must maintain accurate records of inmate credits achievements obtained through the delivery of the services. Such records must be available on request for the inmate student. Hard copies of all documentation must be placed in the Offender’s education/training file.

• Each contract teacher and Library Technician must establish program assignment objectives for every student enrolled in the program or work assignment utilizing the individual’s correctional plan as a guide and must enter the objectives into the Offender Management System (OMS).

• Each contract teacher and Library Technician must assess the performance of students in the program at least once every 180 days and must enter the assessment in to OMS. As well, final assessments must be completed when the assignment ends.

• On a quarterly and annual basis, the Contractor must provide a data report to the Project Authority which details the following:

  • Names of each offender with an identified educational need.

  • Names of each offender assigned to school and to which level assigned.

  • Rationale for any offender that should be assigned but is not.

  • Progress of each offender to date including plans for any accommodation, certificate completions, program suspensions, etc.

  • Information related to discharge planning including community linkages.

  • Offender employment including number of educational tutors and librarian assistants utilized.

  • Structured activities that include community engagements, library events, student placements, etc.

• All contract staff must complete casework records, officer statements, and observation reports, etc. for inmates under their supervision as indicated in the policy.

• Each contract teacher and Library Technician must contribute to the pay evaluation for offenders in their program as indicated in their individual Correctional Plan and as outlined in CD 730 “Inmate Program Assignment and Pay”

• In general the “Operating Manual” for all Education Contract staff (contract teachers and Library Technician) consists of the following CSC documents.

  • • The Mission Document

    • Correctional Strategy for Federally Sentenced Women

    • Creating Choices

    • Commissioner’s Directives

    • Standing Orders

    • Education and Library Services Contract

    • National Guide for Institutional Libraries

    • Staff Protocol for Women Offender Institutions

• All work will be performed subject to the inspection and acceptance by the Project Authority. 

Term of Contract:

Period of the Contract: The Work is to be performed during the period of January 1^st, 2020 to December 20^th, 2020 with the option to renew for 1 (one) additional one-year period.

File Number: 21250-20-3310480

Contracting Authority: Danielle Blanchet

Telephone number: 506-851-7690

Facsimile number: 506-851-6327

E-mail: Danielle.blanchet@csc-scc.gc.ca

NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from Buyandsell.gc.ca/tenders.

The Crown reserves the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada (English or French).

Given the nature of the requirements, proposals submitted by such means as facsimile or electronic mail will not be accepted.

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

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