Canadian Police Knowledge Network (CPKN) - Learning Portal to share training materials

Solicitation number 21120-20-3238036

Publication date

Closing date and time 2019/10/21 14:00 EDT

Last amendment date


    Description

    Canadian Police Knowledge Network (CPKN) - Learning Portal to share training materials

    An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

    1. Definition of requirement:

    The Correctional Service Canada (CSC) has a requirement to share training materials among training professionals and public safety partners, via a common platform. The work will involve the following:

    1.1 Objectives:

    The Correctional Service Canada (CSC) intends to establish a contract for a common platform to share training materials (in class training, online, documents, videos) among Heads of Corrections (HOC) training professionals and public safety partners.

    1.2 Tasks:

    The Contractor must provide:

    1. A learning portal to share existing public safety online training materials;
    2. The infrastructure and resources to maintain 24/7 access to the system;
    3. Bandwidth, storage, systems maintenance, and updates as well as support training for up to 25 *community of practice representatives;
    4. A community of practice sharing environment (for trainers);
    5. A learning environment for corrections staff (approx. 18,500 employees); and
    6. Up to 40 hours annually of technical and administrative expertise and maintenance which may include:
    • Uploading content (within bandwidth and storage allocations noted above in 1.2.3) for in-class; and e-learning modules (provided in SCORM 1.2 or SCORM 2004 compliant packages);
    • Adding members to the Community of Practice;
    • Organizing and creating regional folders;
    • Planning and scheduling 2 user meetings per year, as required to review implementation and discuss any issues; and
    • Providing training on system applications.

    *Communities of practice are groups of subject matter experts who share a common interest in a given area of expertise and work together to facilitate knowledge-sharing and collaboration.

    1.3 Expected results:

    • To provide a community of practice sharing environment for trainers to exchange, discuss and share materials and lessons learned; and
    • To provide a learning environment for corrections staff to access training from other jurisdictions as made available for online learning.

    1.4 Deliverables:

    1.4.1 The Contractor must provide:

    1. An infrastructure to maintain access to the system, available 24/7;
    2. All training materials in an electronic format in English and French;
    3. A periodical Report detailing the status of storage and bandwidth.

    Training materials must include the following:

    • Nationally security relevant courses;
    • Corrections-specific courses (created and shared across the sector);
    • Existing courses that are appropriate and relevant for Corrections staff;
    • Custom-developed courses to meet specific regional or organizational needs; and
    • Training videos, etc.

    1.5.2 Paper consumption:

    a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.

    b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.

    c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).

    1.6 Constraints:

    1.6.1 Location of work:

    a. The Contractor must perform the work at the Contractor’s premises.

    b. Travel

    i. No travel is anticipated for performance of the work under this contract.

    1.6.2 Language of Work:

    The contractor must perform all work in English and French.

    1.6.3 Security Requirements:

    There are no security requirements associated to this contract.

    2. Criteria for assessing the statement of capabilities (minimum essential requirements):

    Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

    Experience:

    The Contractor must demonstrate a minimum of three (3) years experience within the last five (5) years in providing a learning portal to share existing public safety online training materials.

    The learning portal must include:

    1. An infrastructure to maintain a 24/7 access to the system, available at all times;
    2. Bandwidth, storage, systems maintenance, and updates as well as support training for up to 25 community of practice representatives;
    3. A community of practice sharing environment for trainers;
    4. A learning environment for corrections staff; and
    5. Up to 40 hours annually of technical and administrative expertise and maintenance which may include:
      1. Uploading content (within bandwidth and storage allocations noted above in item 2.) for in-class; and e-learning modules (provided in SCORM 1.2 or SCORM 2004 compliant packages);
      2. Adding members to the community of practice;
      3. Organizing and creating regional folders;
      4. Planning and scheduling user meetings as required; and
      5. Training on system applications.

    3. Applicability of the trade agreement (s) to the procurement

    This procurement is subject to the following trade agreement (s):

    Canadian Free Trade Agreement (CFTA);

    North American Free Trade Agreement (NAFTA).

    The procedural requirements of the other international trade agreements will be fulfilled following compliance to the procedural requirements of CFTA and NAFTA

    4. Set-aside under the Procurement Strategy for Aboriginal Business

    This procurement is not subject to any set-asides for Aboriginal Suppliers.

    5. Comprehensive Land Claims Agreement (s)

    This procurement is not subject to a Comprehensive Land Claims Agreement.

    6. Justification for the Pre-Identified Supplier

    Canadian Police Knowledge Network (CPKN) is the only identified source of law enforcement training based on Canadian (Federal, Provincial, Territorial) legislation and practices.

    Additionally, this contract will respond to one of CSC corporate risks: There is a risk that CSC will lose support of partners delivering critical services and providing resources for offenders. The CPKN portal will allow our partners, including Heads of Corrections (HOC), to have access to a number of corrections-specific trainings. This will improve efficiencies for access to corrections-based training material that is crucial to daily operations rather than duplicating efforts in developing tools and materials on subjects in parallel. The CPKN Network will allow CSC to share its learning content with our federal, provincial and territorial correctional partners creating a robust and fulsome exchange of corrections-based training material that is beneficial to all the engaged organizations.

    The pre-identified supplier meets all of the minimum essential requirements described in this ACAN.

    7. Government Contracts Regulations Exception(s)

    The following exception to the Government Contracts Regulations is invoked for this procurement under subsection:

     (d) only one person is capable of performing the contract.

    8. Exclusions and/or Limited Tendering Reasons

    The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified:

    North American Free Trade Agreement (NAFTA) - Article 1016: Limited Tendering Procedures, section 2.

    (b) where, for works of art, or for reasons connected with the protection of patents, copyrights or other exclusive rights, or proprietary information or where there is an absence of competition for technical reasons, the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists.

     Canadian Free Trade Agreement (CFTA), Article 513

    (b) if the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute goods or services exist for any of the following reasons:

     (ii) the protection of patents, copyrights, or other exclusive rights;

    (iii) due to an absence of competition for technical reasons.

    9. Ownership of Intellectual Property

    There are no intellectual property terms in the contract.

    10. Period of the proposed contract or the delivery date(s)

    The proposed contract is for a period of one (1) year, from date of contract to one (1) year later with an option to extend the contract for seven (7) additional one (1) year periods.

    11.Cost estimate of the proposed contract

    The estimated value of the contract, including option(s), is $ 105,000.00 (GST/HST extra).

    12. Name and address of the pre-identified supplier

    Name: Canadian Police Knowledge Network

    Address: PO Box 303

    Charlottetown, Prince Edward Island

    Canada C1A 7K7

    13. Suppliers' right to submit a statement of capabilities

    Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

    14. Closing date and time for a submission of a statement of capabilities

    The closing date and time for accepting statements of capabilities is on Monday, October 21, 2019 at 2:00pm (EDT).

    15. Inquiries and submission of statement of capabilities

    Inquiries and statement of capabilities are to be directed to:

    Danielle Cameron

    Senior Procurement Officer

    Telephone: (613) 943-6144

    E-mail: Danielle.cameron@csc-scc.gc.ca¸

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Canada-Panama Free Trade Agreement
    • Canada-Honduras Free Trade Agreement
    • Canadian Free Trade Agreement (CFTA)
    • Canada-Chile Free Trade Agreement (CCFTA)
    • Canada-Colombia Free Trade Agreement
    • North American Free Trade Agreement (NAFTA)

    Partner with another business

    The functionality to add your company name to the list of interested businesses is temporarily unavailable.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    Organization
    Correctional Service of Canada
    Address
    340 Laurier Ave W
    Ottawa, Ontario, K1P0P9
    Canada
    Contracting authority
    Cameron, Danielle
    Phone
    613-943-6144
    Email
    Danielle.Cameron@csc-scc.gc.ca
    Address
    340 Laurier Ave West
    Ottawa, ON, K1A 0P9
    CA

    Buying organization(s)

    Organization
    Correctional Service of Canada
    Address
    340 Laurier Ave W
    Ottawa, Ontario, K1P0P9
    Canada
    Bidding details

    Details for this tender opportunity are provided in the Description tab.

    Please contact the contracting officer to get the full solicitation documentation, access information on how to bid, or if you have any questions regarding this tender opportunity.

    Note that there may be fees to access the documents or bid. These should be outlined in the Description tab.

    We recommend that you contact the contracting officer as soon as possible, as there may be deadlines for receiving questions.

    Eligibility and terms and conditions

    Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from CanadaBuys.canada.ca.

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Notice type
    Advance Contract Award Notice
    Language(s)
    English, French
    Region(s) of delivery
    National Capital Region (NCR)
    Region of opportunity
    National Capital Region (NCR)
    Procurement method
    Competitive - Limited Tendering
    Commodity - GSIN
    Click the links below to see a list of notices associated with the GSIN codes.

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.

     

    Date modified: