Election Results Modernization (ERM)

Letter of Interest (LOI) / Request for Information (RFI)

Election Results Modernization (ERM)

The information contained in this notice is a brief description of the requirement and is for information purposes only. Suppliers must refer to the complete Request for Information (RFI) document for a full description of the requirement and the instructions for providing a response.

1. Elections Canada File No: ECGZ-RFI-19-0664
2. Applicability of Trade Agreements: Yes
3. Comprehensive Land Claim Agreement: No
4. Region of opportunity: World
5. Region of delivery: National Capital Region
6. GSIN: D302A - Informatics Professional Services, D307A - Systems Integration of Informatics Commodities and Services, D307AB - Informatics Systems Integration.
7. Tender Type: Letter of Interest (LOI)/Request for Information (RFI)
8. Tendering Procedure: Open
9. Attachment: Yes (buyandsell.gc.ca)

1. Background

   EC, headed by the Chief Electoral Officer (CEO), an agent of Parliament, is an independent, non-partisan agency with unique organizational features that reports directly to Parliament. EC exercises general direction and supervision over the conduct of election events such as general elections, by-elections and referendums at the federal level.

EC is seeking feedback from suppliers on EC requirements for a solution to support ERM.

EC is issuing this RFI to:

1. Provide an equal opportunity for suppliers that may be interested in supplier engagement with EC;
2. Validate solution concepts that could assist EC in further defining requirements;
3. Identify requirements/strategy, and should legislation be enabled, develop planning, and solicitation documents;
4. Refine the procurement strategy, project structure, timelines, requirements definition, and other aspects of the requirement; and
5. Become a more "informed buyer" with an enhanced understanding of supplier goods and service offerings. 

2. Requirement

Elections Canada (EC) is seeking opportunities to improve the solutions that support the capture, management, and dissemination of election results. To this end, EC has created the Election Results Modernization (ERM) project. The scope of this project includes making recommendations for streamlining business processes and leveraging technology that could be employed to improve management of results.

3. Important Information

The information provided by Elections Canada in this RFI is preliminary and may change. This RFI is not a solicitation nor will it be used to pre-qualify or otherwise restrict participation in a future solicitation. 

The information provided by respondent(s) may be used to refine the procurement strategy. The issuance of this RFI does not create an obligation for Elections Canada to issue a subsequent procurement, and does not bind Elections Canada legally or otherwise, to enter into any agreement or to accept any suggestions from respondent(s). However, Elections Canada reserves the right to accept or reject any or all recommendations received. 

All supplier consultations will be documented and this information is subject to the Access to Information Act. Elections Canada will not reveal any designated proprietary information to third parties. Respondent(s) responding to the RFI should identify any submitted information that is to be considered as either company confidential or proprietary.

See attached document for more details.

4. Responding to the Request for Information

To respond to the RFI, you do not need to provide all of the components on ERCD nor are you required to have previous experience with Elections Canada or the Government of Canada. 

The RFI questionnaire is structured to allow for respondents to complete the components and areas that they are specifically willing to share information with Elections Canada. The objective is to obtain sufficient information from respondents to ensure the required analysis may be performed to allow for recommendations to best align its Elections Canada Contact Centers Project.

See attached document for more details. 

5. Elections Canada Contracting Authority

All enquiries and other communications related to this RFI shall be directed exclusively to the Elections Canada Contracting Authority:

Galina Zhukov

Senior Advisor, Procurement and Contracting Services

supplier@elections.ca

819-939-1486

Elections Canada File No: ECGZ-RFI-19-0664