Political Financing Modernization Project

The information contained in this notice is a brief description of the requirement and is for information purposes only. Bidders must refer to the complete Request for Proposal (RFP) document for a full description of the requirement and the full bid instructions.

Background

The Chief Electoral Officer of Canada (CEOC), an agent of Parliament, exercises general direction and supervision over the conduct of elections and referendums at the federal level. The CEOC heads the Office of the Chief Electoral Officer, commonly known as Elections Canada (EC).

EC is in the process of transforming its political financing (PF) business operations. Part of this transformative initiative is the modernization of the various PF information technology (IT) systems.

We are currently in the process of replacing a key PF system and are experiencing challenges in terms of timeline, functionality and cost. We therefore require the services of specialized resources to conduct a review of the approach to the modernization of PF systems and provide technical and business focused recommendations for current and future system modernization initiatives.

 Requirement

To conduct an iterative review of the overall approach to the modernization of PF systems. The review will include:

1. An assessment of the PF modernization project for current and future deliverables including revision of business requirements documents, business case, technical assessments of environment, suitability of systems and gap analysis;
2. A feasibility assessment of Microsoft Customer Relationship Management (CRM) current and future implementation. This deliverable would include the health check of ongoing Electronic Financial Return (EFR) project including review of business requirements, user stories and project management processes as well as a technical and suitability assessment of technology, shared infrastructure and technical implementation of the business requirements;
3. Options analysis, including benchmark research on IT solution and final recommendations for the PF modernization project; and
4. A blueprint for modernization project.

Period of the Contract

The Contract period will be from the Effective Date of the Contract until June 30, 2020 (the “Initial Term”). The Contractor will grant to Elections Canada irrevocable options to extend the period of the Contract by one additional period of three months under the same terms and conditions.

Submission of Offers

It is requested that offers be addressed to the attention of the Contracting Authority and delivered to the Proposal Receiving Unit. Offers must be delivered to the following address, sealed, on or before the bid closing date indicated on the front page of the RFP at 2:00 p.m. (Gatineau, Quebec time).

Mailing Address:

Elections Canada

30 Victoria Street - 1st Floor (Business Centre)

Gatineau, QC

K1A 0M6

Attn: Ashley Tran, Senior Advisor, Procurement and Contracting Services

Elections Canada File No: ECAT-RFP-19-0614

For sending packages by courier or for dropping off, please note that the Business Centre hours are Mondays to Fridays from 8:00 a.m. to 4:00 p.m. (Gatineau, Quebec time).

Bids sent via electronic mail or facsimile will not be accepted.

All enquiries and other communication with Elections Canada officials are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. All requests for information must be directed to this contact. Bidders who contact anyone other than the Contracting Authority may be disqualified. All enquiries must be submitted in writing to proposal@elections.ca no later than the deadline indicated in the RFP. Enquiries received after that time may not be answered.

Interested parties wishing to obtain the solicitation documents for this RFP must do so through https://buyandsell.gc.ca/procurement-data/tenders. The documents downloaded through this site take precedence over any copies that may also be made available.

Documents may be submitted in either official language of Canada.

Elections Canada retains the right to negotiate with suppliers on any procurement.

Further information about Elections Canada may be obtained at www.elections.ca.

Debriefings

Once the successful bidder has been announced, bidders may request a debriefing on the results of the RFP process. Bidders should make the request to the Contracting Authority as per the terms of the RFP. The debriefing may be in writing, by telephone or in person.