Request for Information (RFI) for Agreement System

Solicitation number SJ001

Publication date

Closing date and time 2020/12/07 23:59 EST


    The NCC is looking to modernize and expand its current Agreement System to service the evolving needs of the organization and its partners. Several NCC departments would be considered key stakeholders for this initiative: Legal Services, Procurement Services, Real Estate Services, Asset Management, and Public, Legal and Corporate Affairs. The NCC could also use the same technology for other projects such as Business Process Automation.

    This RFI is being issued with the key objectives to:

    • Solicit detailed feedback from potential suppliers on operational, technical requirements and potential timeline;
    • Understand how vendors can assist the NCC with its Agreements system replacement project;
    • Have demonstrations of potential solutions for the external Portal, the request and agreements management as well as the document generation software;
    • Advise potential suppliers of the security requirements of the RFP(s) and resulting contract(s) and provide direction and assistance to non-cleared suppliers in obtaining security clearances;
    • Solicit advice on industry capabilities to deliver a solution based on the stated objectives and constraints;
    • Inform Industry of the proposed procurement approach

    RFI Deadline:

    The closing date for this RFI is 11:59pm on December 7, 2020 EST, the NCC won’t accept submissions shared after the fact.

    NCC will host an Industry Day on November 30, 2020, 1:00 EST, with registered vendors to share information. Demo sessions will be scheduled following the RFI closing date with vendors who attended the Industry Day and submitted a response to the RFI. Vendors will be allocated approximately 1.5 hours per demo.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • No trade agreements are applicable to this solicitation process

    Partner with another business

    The functionality to add your company name to the list of interested businesses is temporarily unavailable.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    National Capital Commission
    40 Elgin Street
    Ottawa, Ontario, K1P 1C7
    Contracting authority
    Jansen, Shawn
    40 Elgin Street
    2nd Floor – Mail Room Attn: Security Services
    Ottawa, ON, K1P 1C7

    Buying organization(s)

    National Capital Commission
    40 Elgin Street
    Ottawa, Ontario, K1P 1C7
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added

    Access the Getting started page for details on how to bid, and more.

    Eligibility and terms and conditions

    Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.


    Date modified: