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Annual Maintenance Service

Solicitation number 20-58138

Publication date

Closing date and time 2021/04/01 14:00 EDT


    1. Advance Contract Award Notice (ACAN)

    An ACAN is a public notice indicating to the supplier community that a 

    Department or agency intends to award a contract for goods, services to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. 
    If no supplier submits a statement of capabilities that meets the
    requirements set out in the ACAN, on or before the closing date stated in
    the ACAN, the contracting officer may then proceed with the award to the
    pre-identified supplier. 

    2. Definition of the requirement

    The National Research Council located in Ottawa has a 

    Requirement for Annual Maintenance Service and Replacement Parts contract to support our RAITH EBP5200 E-beam direct write system, Serial Number 1-00A-203.

    This Contract must include the Unlimited Service Visits and Spare Parts. It also must include an annual Preventive Maintenance Visit, Consumable Parts Coverage, Software Update Coverage, and Advanced Options Coverage.

    Additional Services may be purchased with the Flex Contract configuration.

    3. Criteria for assessment of the Statement of Capabilities
    {Minimum Essential Requirements)

    Knowledge and training on the operation and maintenance of the RAITH EBP5200 E-beam direct write system, the ability to support the original system software and the repair of all ‘bugs’. The ability to provide unlimited access to you support centre, and to provide technical support via remote access when required.

    4. Justification for the Pre-Identified Supplier

    This proposed contract is linked to previous maintenance agreements via an extended warranty with Raith America, Inc. It is NRC's position that it would not be feasible to tender this Maintenance contract because the equipment to be repaired or serviced under this contract is manufactured by Raith America, Inc. This is critical for guaranteed availability of parts for warranty work, and for timely response to equipment breakdowns and process issues related to the performance of this highly specializes Photonic manufacturing equipment. Where service is provided by experienced OEM trained process and maintenance staff. Raith America Inc. is the only company qualified to provide maintenance service this equipment.

     5. Exclusions and/or limited-tendering reasons:

    The following exception(s) to the Government Contracts Regulations is (are) invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work".

    1. This procurement is subject to the following trade agreement(s):

    • Canadian Free Trade Agreement (CFTA)

    • World Trade Organization - Agreement on Government Procurement (WTO-AGP)WTO-GAP

    7. Period of the proposed contract or delivery date

    The proposed contract period will be from April 9th 2021 to April 8 2022.

    With the option to renew for two additional one-year periods. 

    8. Cost estimate of the proposed contract

    The estimated value of the contract, including option(s), is $172,043.00 USD

    9. Name and address of the pre-identified supplier

    Raith America, Inc.

    300 Jordan Road

    Troy, New York 12180

    10. Suppliers' right to submit a statement of capabilities

    Suppliers who consider themselves fully qualified and available to provide the goods, services described in the ACAN may 
    submit a statement of capabilities in writing to the contact person 
    identified in this notice on or before the closing date of this notice. The
    statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements. 

    11. Closing date for a submission of a statement of capabilities

    The closing date and time for accepting statements of capabilities is: April 1st 2021

    12. Inquiries and submission of statements of capabilities

    Inquiries and statements of capabilities are to be directed to:

    Alain Leroux

    Senior Contracting Officer 

    National Research Council Canada 


    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • World Trade Organization Agreement on Government Procurement (WTO GPA)

    Partner with another business

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    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    National Research Council Canada
    100 Sussex Dr
    Ottawa, Ontario, K1A0R6
    Contracting authority
    Leroux, Alain
    1200 Montreal Road
    Ottawa, ON, K0A 1M0

    Buying organization(s)

    National Research Council Canada
    100 Sussex Dr
    Ottawa, Ontario, K1A0R6
    Bidding details

    Details for this tender opportunity are provided in the Description tab.

    Please contact the contracting officer to get the full solicitation documentation, access information on how to bid, or if you have any questions regarding this tender opportunity.

    Note that there may be fees to access the documents or bid. These should be outlined in the Description tab.

    We recommend that you contact the contracting officer as soon as possible, as there may be deadlines for receiving questions.

    Eligibility and terms and conditions

    Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Notice type
    Advance Contract Award Notice
    English, French
    Region(s) of delivery
    Region of opportunity
    United States of America
    Procurement method
    Competitive – Selective Tendering

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.



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