Optometry Service

Please ensure that if the notice falls within the bounds of the Comprehensive Economic and Trade Agreement (CETA), include the following requirements in the description:

Estimated quantity of commodity: N/A

Duration of contract: (2023-04-01 to (2028-03-31)

Time frame of delivery: N/A

Any conditions for participation of suppliers not specified in solicitation documentation:

Optometry Services

This requirement is for: The Correctional Service of Canada, Atlantic Region, Atlantic Institution, at Renous, New Brunswick.

Trade agreement: This procurement is not subject to any trade agreement.

Tendering procedures: All interested suppliers may submit a bid.

Competitive Procurement Strategy: lowest priced compliant bid.

Set-aside under the Procurement Strategy for Indigenous Business: This procurement is not subject to any set-asides for Indigenous Suppliers.

Comprehensive Land Claim Agreement: This procurement is not subject to a Comprehensive Land Claims Agreement.

Security Requirements: This contract includes security requirements.

Nature of Requirements:

The Correctional Service Canada has a requirement to provide services of an optometrist for Atlantic Institution (Renous, NB) in the Atlantic Region. The Contractor (Optometrist) must provide optometry services to inmates and collaborate with the institution's multi-disciplinary health services team that includes, but is not limited to, nurses, physician, dietitians, radiology services, dental, psychiatry, psychology and other allied healthcare professionals.

Objectives:

To provide essential optometry services, on an as and when requested basis, to inmates at Atlantic Institution (Renous, NB) as an optometrist, in accordance with CSC’s CDs, Health Services Policies, and Guidelines.

Deliverables:

The Contractor must provide optometry services to inmates on an as and when requested basis, as determined by the Chief Health Services, in accordance with the National Essential Health Services Framework, including any amendment to this Framework issued by CSC during the contract period and any optional period if and when exercised by CSC. 

These services include, but are not limited to the following:

1. Performing general eye examinations to rule out pathology, or diagnose disorders of the eye (including but not limited to, glaucoma, diabetes, eye dilation), or both;
2. Performing tests of visual acuity, including but not limited to:

measurements of refractive errors;

measurement of full field perimetry;

verifying prescription glasses;

annual eye examinations for diabetics.

1. Treating conditions of the eye, including but not limited to conjunctivitis, blepharitis, uveitis, presence of foreign bodies, by prescribing or administering medication or appropriate eye care;
2. Prescribing corrective lenses to treat visual impairment as per the guidelines in the Essential Health Services Framework.
3. Upon receipt of frames, checking the prescription, fit and the choice of frame to validate compliance with requirements.
4. Fitting and adjusting existing frames to ensure a correct and comfortable fit and performing minor repairs on site as requested by the Chief Health Services. Repairs will include hinge repair and replacement of fronts, temples and nose pads (regardless of manufacturer).
5. Making appropriate referrals to other health care providers including but not limited to ophthalmologists or medical practitioners, or CNIB, or any combination of the three, in accordance with requirements.
6. Providing advice to prevent visual disorders and promote healthy habits to maintain good vision

The Institution will provide inmates with the sample case of glasses to choose from. Purchasing from other suppliers is not permitted. This contract does not include the sale or delivery of eyeglasses.

The Contractor must document optometry assessment, treatment, consultations and referrals in the inmate’s health care record (Electronic Health Care Record).

The Contractor must consult with the Chief Health Services and make recommendations regarding requirements for optometry supplies and equipment, including maintenance and repair. Any requests for equipment and supplies must be submitted to, and approved by, the Chief Health Services.

Recommendations for Special Authorization items:

a) The Contractor must ensure that requests for Special Authorization items that are being recommended by the Contractor are made in accordance with CSC’s Essential Health Services Framework. Inmates may request upgrades which will be at the complete expense of the inmate. All requests for special authorization items will be subject to CSC approval requirements, and paid through the institutional Inmate Trust fund (ITF) process. The Contractor must assist with the documentation for the ITF as needed which will be approved by the Chief Health Services.

Optometry Services to other CSC Institutions:

On occasion and at the request of the Chief Health Services, the Contractor may be required to provide optometry services to inmates in other CSC institutions.

Any conditions for participation of suppliers not specified in solicitation documentation: none.

Estimated quantity of commodity: see solicitation document statement of work and basis of payment.

Duration of Contract and Time Frame of Delivery:

Period of the Contract: The Work is to be performed during the period of April 1^st, 2023 to March 31^st, 2024 with the option to renew for four (4) additional one-year periods.

File Number: 21231-23-4191579

Contracting Authority: Sylvie Gallant

Telephone number: 506-378-8724

Facsimile number: 506-851-6327

E-mail: Sylvie.Gallant@csc-scc.gc.ca

NOTE TO BIDDERS:

The Crown reserves the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada (English or French).

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

Procurement Assistance Canada (PAC) offers seminars to businesses interested in learning how to sell goods and services to the Government of Canada. The seminars are FREE.

Topics include:

Ÿ Overview of the federal government contracting process;

Ÿ Searching for opportunities on the Buy and Sell - Tenders website;

Ÿ Bidding on opportunities;

Ÿ Registering in supplier databases.

The full schedule of seminars can be found on the Buyandsell.gc.ca website, under Event Calendar (https://buyandsell.gc.ca/event-calendar).