The information contained in this notice is a brief description of the requirement and is for information purposes only. Bidders must refer to the complete Request for Proposal (RFP) document for a full description of the requirement and the full bid instructions.

This requirement is open only to Task and Solutions Professional Services (TSPS) Supply Arrangement Holders under E60ZT-18TSPS for the following categories:

• Stream 1 – Category Staffing Consultant – Level 3 (Senior)
• Stream 1 – Category Staffing Consultant – Level 3 (Senior)
• Stream 1 – Category Staffing Consultant – Level 3 (Senior)

Estimate level of effort: 220

Estimated number of contracts to be awarded: up to 3

Bidders may submit a bid for one or all resource categories.

All SA Holders have been invited to submit a proposal.

Background

The Chief Electoral Officer of Canada (CEOC), an agent of Parliament, exercises general direction and supervision over the conduct of elections and referendums at the federal level. The CEOC heads the Office of the Chief Electoral Officer, commonly known as Elections Canada.

The preparation for the 45^th GE and the new Digital Enterprise 2028 are two major priorities at EC that will generate high volume of staffing actions. These two priorities are in addition to the day-to-day business that the Staffing Unit must deliver. Presently, the Staffing Unit is under resourced to meet all these staffing pressures and is seeking external services of senior level staffing consultants to ensure business continuity of the staffing program (operational) as well as coping with the increase in staffing actions resulting from these major priorities. The risk of not delivering required staffing actions, will delay priorities’ deliverables and jeopardise EC meeting its mandate.

Requirement

EC requires the professional services of up to three (3) Senior Staffing Consultants to support staffing teams in the delivery of services to clients and to ensure business continuity of staffing operations so that regular staffing, and recruitment for elections readiness and for organizational initiatives are initiated and completed in a timely manner.

Incumbent

The work is currently being performed by Altis Human Resources (Ottawa) Inc. under contract (value $907,411.45).

Security

Minimum corporate security required: DOS - Reliability

Minimum resource security required: Reliability status

Period of the Contract

The Contract period will be from the Effective Date of the Contract for one (1) year (the “Initial Term”).

The Contractor will grant to Elections Canada irrevocable options to extend the period of the Contract by 2 additional periods of 12 months each under the same terms and conditions.

Submission of Proposals

This RFP allows bidders to use the epost Connect service provided by Canada Post Corporation to transmit their proposals electronically. For further information, bidders must refer to Part 2 – Bidder Instructions, and Part 3 – Proposal Preparation Instructions of the RFP document.

Proposals are to be addressed to the attention of the Contracting Authority and delivered, sealed, to the Proposal Receiving Unit on or before the bid closing date and time indicated on the front page of the RFP.

For sending packages by courier or for dropping off, please note that the Proposal Receiving Unit at the Business Centre is open Mondays to Fridays from 8:00 to 12:00 and from 13:00 to 16:00 (Gatineau, Quebec time).

Bids sent via email or facsimile will not be accepted.

Documents may be submitted in either official language of Canada.

Elections Canada retains the right to negotiate with suppliers on any procurement.

Enquiries

All enquiries and other communication with Elections Canada personnel are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. Bidders who contact anyone other than the Contracting Authority may be disqualified.

All enquiries must be submitted in writing to proposal@elections.ca no later than the deadline indicated in the RFP. Enquiries received after that time may not be answered.

Interested parties wishing to obtain the solicitation documents for this RFP must do so by sending a request to the Contracting Authority at proposal@elections.ca

Further information about Elections Canada may be obtained at elections.ca.

Debriefings

Once the successful bidder has been announced, bidders may request a debriefing on the results of the RFP process. Bidders should make the request to the Contracting Authority as per the terms of the RFP. The debriefing may be in writing, by telephone or in person.

NOTE: Task and Solutions Based Professional Services (TSPS) method of supply is refreshed on a quarterly basis. If you wish to find out how you can be a “Qualified SA Holder”, please contact tpsgc.spts-tsps.pwgsc@tpsgc-pwgsc.gc.ca.