Janitorial Services at the Saint-Fidèle Visitor Centre, the Pointe-Noire Interpretation and Observation Centre and the Wharf St. Catherine Bay – Saguenay – St. Lawrence Field Unit

5P300-22-0239-A Janitorial Services at the Saint-Fidèle Visitor Centre, the Pointe-Noire Interpretation and Observation Centre and the Wharf St. Catherine Bay – Saguenay – St. Lawrence Field Unit

BIDS RECEIVED BY FAX AND EMAIL WILL BE ACCEPTED AS OFFICIAL.

PARKS CANADA IS NOT CURRENTLY ACCEPTING BIDS VIA SAP ARIBA, YOU MUST SUBMIT YOUR BID VIA FAX OR EMAIL AS INDICATED IN THE SOLICITATION DOCUMENT.

BIDS RECEIVED IN-PERSON OR BY COURIER WILL NOT BE ACCEPTED.

The only acceptable email address for responses to the bid solicitation is

soumissionsest-bidseast@pc.gc.ca Bids submitted by email directly to the Contracting Authority or to any email address other than soumissionsest-bidseast@pc.gc.ca will not be accepted.

The only acceptable facsimile for responses to bid solicitations is 1-877-558-2349.

The maximum email file size that Parks Canada is capable of receiving is 15 megabytes. The Bidder is responsible for any failure attributable to the transmission or receipt of the emailed bid due to file size.

The Bidder should be cognisant of the size of the email as a whole, and not only the attachments. Please take into consideration that some attachments, when sent, may be resized during the email transfer. If the email size is too large, the Bidder should send the bid in multiple emails properly labeled with the solicitation number, project name, and indicate how many emails are included (ex. 1 of 2).

Emails with links to bid documents will not be accepted. Bid documents must be sent as email attachments.

REQUIREMENT

Parks Canada requires janitorial services at the Saint-Fidèle Visitor Centre, the Pointe-Noire Interpretation and Observation Centre and at the Baie-Sainte-Catherine Wharf. The period of the contract is for 1 year, for services during the 2023 operating season, with the possibility of two (2) additional one (1) year periods for services during the operating seasons of 2024 and 2025. The Contractor must supply all equipment to do the work along with soap, hand paper, toilet paper and cleaning products, etc. All products used must be Ecologo certified or biodegradable.

PERIOD OF CONTRACT

The Work is to be performed during the period of May 1^st, 2023 to April 30, 2024.(Service period is from May 1^st to November 30^th)

Option to Extend the Contract

The Contractor grants to Canada the irrevocable option to extend the term of the Contract by up to two (2) additional one (1) year periods under the same conditions. The Contractor agrees that, during the extended period of the Contract, it will be paid in accordance with the applicable provisions as set out in the Basis of Payment.

Canada may exercise this option at any time by sending a written notice to the Contractor at least thirty (30) calendar days before the expiry date of the Contract. The option may only be exercised by the Contracting Authority, and will be evidenced for administrative purposes only, through a contract amendment.

SECURITY REQUIREMENT

There is a security requirement associated with this bid solicitation.

New personnel security clearance requests require the fingerprinting of individuals to conduct a criminal record check. The validity of an existing personnel security clearance issued by the Government of Canada is not affected by this requirement of the criminal record check process. Contractors who require personnel security clearances to perform a contract for the Government of Canada are responsible for all costs associated with obtaining the security clearances.

OPTIONAL SITE VISIT

It is recommended that the Bidder or a representative of the Bidder visit the work site. Arrangements have been made for the site visit to be held at the Wharf of St. Catherine’s Bay, 151 highway 138 on Thursday, January 12, 2023. The site visit will begin at 10:00 am EST in the main building. Please note that there will be no access to drinking water or toilets during the visit.

Bidders must communicate with the Contracting Authority no later than 2:00 pm on January 11, 2023 EST to confirm attendance and provide the name(s) of the person(s) who will attend. Bidders must also complete and submit a certification.

Bidders who do not confirm attendance, provide the name(s) of the person(s) who will attend, or who do not complete and submit the above certification as required will not be allowed access to the site. Bidders will be requested to sign an attendance sheet. No alternative appointment will be given to bidders who do not attend or do not send a representative. Bidders who do not participate in the visit will not be precluded from submitting a bid. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation.

ENQUIRIES

All enquiries must be submitted in writing to the Contracting Authority no later than five (5) working days before the bid closing date. Enquiries received after that time may not be answered.

INFORMATION

National Parks Regulations require that all work is to be performed in accordance with the ordinances, laws, rules and regulations set out in the National Park Act.

Bidders that consider themselves qualified to provide this Work and intend to submit bids on this project should obtain documents from the Government Electronic Tendering Service through the Government of Canada tendering service at www.canadabuys.canada.ca/en/tender-opportunities. Addenda, when issued, will be available from the Government of Canada tendering service. Bidders that elect to base their bids on documents obtained from other sources do so at their own risk. Late submissions will not be considered.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada. Parks Canada has made every effort to provide equivalent documents in both official languages, however, if you find any discrepancies between the English and French documents, please notify the contract officer listed in this opportunity as soon as possible so that we can rectify the situation.