Permanent Resident Card

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: The bidder must supply Canadian goods
and/or services
Attachment: None
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: Yes
Nature of Requirements: 
Permanent Resident Card

B8362-120420/A
Werk, Janet
Telephone No - (613) 998-3968
Janet.werk@pwgsc-tpsgc.gc.ca

IMPORTANT NOTICE TO SUPPLIERS

Government of Canada is moving its Government Electronic
Tendering Service from MERX to Buyandsell.gc.ca/tenders on June
1, 2013

Starting June 1, 2013, federal government tenders (tender
notices and bid solicitation documents) will be published and
available free of charge on a Government of Canada Web site on
Buyandsell.gc.ca/tenders.

The Government Electronic Tendering Service on
Buyandsell.gc.ca/tenders will be the sole authoritative source
for Government of Canada tenders that are subject to trade
agreements or subject to departmental policies that require
public advertising of tenders.

Get more details in the Frequently Asked Questions section of
Buyandsell.gc.ca/tenders. 

After June 1, 2013, all tenders and related documents and
amendments will be on Buyandsell.gc.ca/tenders.  

On June 1, 2013, suppliers must go to Buyandsell.gc.ca/tenders
to check for amendments to any tender opportunities that they
have been following on MERX prior to June 1.  

Bookmark Buyandsell.gc.ca/tenders now to be ready for June 1!

Nature of Request for Information 

This is not a bid solicitation. This Request for Information
(RFI) will NOT result in the award of any contract. As a result,
potential suppliers of any goods or services described in this
RFI should not reserve stock or facilities, nor allocate
resources, as a result of any information contained in this RFI.
Nor will this RFI result in the creation of any source list.
Therefore, whether or not any potential supplier responds to
this RFI will not preclude that supplier from participating in
any future procurement. Also, the procurement of any of the
goods and services described in this RFI will not necessarily
follow this RFI. This RFI is simply intended to solicit feedback
from industry with respect to the matters described in this RFI.

The existence of this RFI does not imply that the Government of
Canada (Canada) has made a final decision on any of the
initiatives discussed.  The GOC may not select any of the
equipment identified in any response nor proceed any further in
any procurement action as a result of this RFI, and shall not be
liable under any circumstances to any supplier who has prepared
a response.

Purpose of this Request for Information

This RFI seeks information from vendors with respect to the
state of the art in secure identity cards. Interested parties
are encouraged to provide information they feel that the Canada
should be aware of in determining the appropriate features to
incorporate in a secure identity card for permanent residents of
Canada and the costs of cards and proposed security features.
This RFI includes a draft version of the Annex A Statement of
Work.

Canada wants to know what new or existing security features are
available for secure identity cards and what each feature would
cost as part of a secure identity card. Ideally, vendors will
provide a breakdown of cost per feature that Canada can use to
assess what features will best meet program needs and to
calculate the approximate price of a secure identity card
incorporating different features.

In proposing security features, vendors should describe each
feature, its unit cost and the rationale for it, including
information on features' resistance to fraudulent alteration and
duplication.

The final version of the card is likely to include some form of
information storage such as a 2D barcode or contactless chip and
antenna array. Vendors should include information on information
storage media for secure identity cards in their submissions.

Canada has selected a wallet size format for the card and will
use the machine reading and data layout principles contained in
the International Standards published by ICAO and ISO for
Machine Readable Travel Documents (Part 3 of Document 9303).

The security features of the card must meet the environmental
requirement for visual document examination, namely Tier I and
II of security, and must include Tier III features. For clarity,
these are defined as:

- Tier I security features allow verification and detection of
falsification with the use of the human senses alone, in an
average light environment condition, such as an airport
ticket/boarding counter without the need for any devices or
tools.

- Tier II security features are invisible to the naked eye and
require a tool or device to detect such as micro printing or
ultraviolet ink, requiring small pocket tools for their
inspection (magnifier, retro-viewer, UV lamp or other small
portable tools).

- Tier III security features require specialized knowledge
and/or sophisticated means such as microscopes, chemical
analysis, spectrometers, or electronic reader/decoders, ink
analysis equipment.

For maximum benefit to this RFI process, respondents proposing
technologies that are in development are encouraged to provide
preliminary information and pricing to Canada, in the strictest
confidence.

Canada will not accept any proposed security features,
production processes and/or methods that are proprietary to the
Respondent.

Nature of Responses Requested

Respondents are at their own discretion in this regard, but
Canada is seeking relevant information, simply and directly
stated, in order to avoid undue work by respondents and undue
effort by Canada to analyze the results. 

Responses from potential suppliers to this RFI will assist
Canada in formulating a procurement strategy that meets Canada's
business and operational requirements. Respondents are requested
to review Annex A and to submit written responses. 

Respondents should explain any assumptions they make in their
responses.

Respondents may submit comments, concerns, suggestions and,
where applicable, alternative recommendations regarding how the
requirements or objectives described in this RFI could be
satisfied or improved upon. Respondents may also submit comments
regarding the content, format and/or organization of Annex A.

Respondents should note that Annex A is a draft document and
remains a work in progress. Respondents should not assume that
components or requirements could not be added to, deleted or
revised in any bid solicitation that could ultimately be issued
by Canada. Comments regarding any aspect of the draft document
are welcome.

Format of Responses

Cover Page: If the response includes multiple volumes,
respondents are requested to indicate on the front cover page of
each volume the title of the response, the RFI number, the
volume number and the full legal name of the respondent.

Title Page: The first page of each volume of the response, after
the cover page, should be the title page, which should contain:
* the title of the respondent's response and the volume number;
* the name and address of the respondent;
* the name, address and telephone number of the respondent's
contact;
* the date; and
* the RFI number.

Number of Copies: submit one hard copy and one (1) softcopy (on
a USB/CD or DVD).

Response Costs

Canada will not reimburse any respondent for expenses incurred
in responding to this RFI.

Treatment of Responses

Use of Responses: Responses will not be formally evaluated.
However, the responses received may be used by Canada to develop
or modify procurement strategies or any draft documents
contained in this RFI. Canada will review all responses received
by the RFI closing date. Canada may, in its discretion, review
responses received after the RFI closing date.

Confidentiality: Respondents should mark any portions of their
response that they consider proprietary or confidential. Canada
will handle the responses in accordance with the Access to
Information Act.

Follow-up Activity: Canada may, in its discretion, contact any
respondents to follow up with additional questions or for
clarification of any aspect of a response. Canada reserves the
right to invite any or all respondents to present their
submissions to this RFI and/or perform a product demonstration.

Enquiries:

Because this is not a bid solicitation, Canada will not
necessarily respond to enquiries in writing or by circulating
answers to all potential suppliers. However, respondents with
questions regarding this RFI may direct their enquiries to: 

Contracting Authority:    Janet Werk
E-mail Address:     	janet.werk@pwgsc-tpsgc.gc.ca
Telephone:    		613-998-3968
Facsimile:     		613-993-2581


Standard Clauses and Conditions:

All clauses and conditions identified by number, date, and title
are set out in the Standard
Acquisition Clauses and Conditions
(http://ccua-sacc.tpsgc-pwgsc.gc.ca/pub/acho-eng.jsp) Manual
issued by Public Works and Government Services Canada.

General Conditions

2030 General Conditions - Higher Complexity - Goods,

Supplemental conditions

4002 Software Development or Modification Services 
4007 Canada to Own Intellectual Property Rights in Foreground
Information 

Submission of Responses

Time and Place for Submission of Responses: Respondents should
send responses herein by the date specified on the front page of
this RFI to PWGSC Bid receiving unit:

Public Works and Government Services Canada
Bid Receiving Unit
Place du Portage, Phase III 
Core 0A1 - 11 Laurier Street
Gatineau, Quebec 
K1A 0S5

Responsibility for Timely Delivery: Each respondent is solely
responsible for ensuring its response is delivered on time to
the correct location.

Identification of Response: Each respondent should ensure that
its name and return address, the RFI number and the closing date
appear legibly on the outside of the response.

Canada retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.