TC AAIR printing -Database/Variable Imaging

Trade Agreement: NONE
Tendering Procedures: The bidder must supply Canadian goods
and/or services
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
TC AAIR Database/Variable Imaging / Printing

T8518-140163/A
Werk(cw), Janet
Telephone No. - (613) 998-3968  email:
janet.werk@pwgsc-tpsgc.gc.ca

Summary
Transport Canada Civil Aviation (TCCA) has a requirement for a
Contractor to print the Annual Airworthiness Information Report
(AAIR) and a one page letter to be accompanied to it.  The
Contractor will also fold, stuff, seal and deliver AAIRs to
Transport Canada, Operational Support Services (OSS), on a
monthly basis.

The period of the Contract is from date of award to August 31,
2018 inclusive.

The Contractor grants to Canada the irrevocable option to extend
the term of the Contract by up to two (2) additional one (1)
year period(s) under the same conditions. 

There are no security requirements associated with this
requirement. 

As per the Integrity Provisions under section 01 of Standard
Instructions 2003, bidders must provide a list of all owners
and/or Directors and other associated information as required.
Refer to section 4.21 of the Supply Manual for additional
information on the Integrity Provisions. 

The requirement is limited to Canadian goods and/or services. 
Basis of Selection : A bid must comply with the requirements of
the bid solicitation and meet all mandatory technical evaluation
criteria to be declared responsive. The responsive bid with the
lowest evaluated price will be recommended for award of a
contract.

4.1.1 	Technical Evaluation 

Mandatory Technical Criteria.

Definitions for the purposes of the mandatory technical criteria.

External client(s):means clients exterior to the Bidder's own
legal entity (or joint venture partnership) and excludes the
parent, subsidiaries or other affiliates of the Bidder.

Internal client(s):means clients within the Bidder's own legal
entity (or joint venture partnership) and includes the parent,
subsidiaries and other affiliates of the Bidder.

Data sets:	means the contents of a single field.

Fields:	means designated areas on a form or document for the
printing of variable information. A field may contain multiple
rows of variable information.

Multiple:	means two (2) or more.

Forms:	means printed paper products such as, but not limited to,
a flat form, a letter, an application form or factsheet.

Multipart Form:	means printed paper forms with multiple parts
attached by a stub, such as continuous feed multipart carbonless
forms.


M.1   CORPORATE EXPERIENCE	

The Bidder must demonstrate that it has been contractually bound
to two (2) externalclients (outside of the Bidder's own company)
to provide services as described in the Statement of Work. These
two (2) contracts must have been started or completed on or
after February 01, 2010. When combined, these two (2) contracts
must demonstrate that they meet all the requirements listed
below (M1.1-M.1.6) 

During the evaluation, no corporate experience gained through
internal clients will be accepted or reviewed.

The Bidder must provide a description of the two contracts. 

For at least one (1) of the two (2) contracts, the Bidder must
have provided the Client with an order system interface, such as
a FTP site, to deposit files. The order system interface must
have provided the Client with a unique User ID and password.

At least one (1) of the two (2) contracts must have included the
printing and supply of multi-part forms for personalization
after printing.

At least one (1) of the two (2) contracts must have included the
printing and supply of an additional insert document or
documents to be inserted in envelopes with the personalized form
or letter.

At least one (1) of the two (2) contracts must have required
variable printing in a minimum of 10 fields per pre-printed form
or document.

Each of the two (2) contracts must demonstrate that all of the
following services (M.1.1- M.1.6) were provided under the
Contract:

M.1.1	Printing:  Printing of basic forms to be used for
personalization after printing;

M.1.2  Preparation for Variable Printing/Personalization:
preparation of data sets for variable printing/ personalization
on a pre-printed form or document;

M.1.3  Variable printing (Personalization): Printing of variable
information on a minimum of 25,000 pre-printed forms or
documents annually;

M.1.4	Preparation for mailing: Folding and insertion of the
personalized forms in printed envelopes, ready for mailing;

M.1.5	Storage of pre-printed material for personalization and
preparation for mailing: Storage of material produced or
supplied in advance of the variable printing process and
activities related to the preparation for mailing;

M.1.6	Scheduled reporting of ordering activity, printing
activity and material in stock.

Response Format

For EACH of the two (2) described contracts, the Bidder must
provide the following information. (If a contract does not meet
one of the following requirements, please indicate N/A in your
response). :

a	As applicable to the Contract, a description of the ordering
system interface provided to the Client to deposit files;
b	A description of the forms printed and produced for
personalization after printing;
c	As applicable to the Contract, a description of the additional
insert document or documents produced for insertion in the
envelopes with the personalized form or letter;
d	A description of the requirements for the preparation of data
sets for variable printing/ personalization;
e	A description of the variable printing/personalization
requirements for the form(s) including the number of fields
personalized;
f	The folding and insertion requirements of the forms;
g	A description storage requirements for pre-printed material
produced or supplied in advance of the variable printing process;
h	A description of the reporting requirements;
i	The contract start date or end date (example: March 2012 or
April 10, 2013 or March 2012 to present);
j	Any activities undertaken by sub-contractors and/or joint
venture partners; 
k	The Contract title or reference number;
l	Client information for the contract including the client name
(example: contact name or name of organization).

M.2		PROJECT MANAGER

The Bidder must identify an individual, and their role in the
company, who will act as the Project Manager and single point of
contact assigned to this contract to manage the implementation
and on-going provision of the required services during the
period of the Contract.

This designated Project Manager must have recently (since
February 01, 2010) worked as the Project Manager for a contract
requiring all of the following (M.2.1- M.2.7):

M.2.1	The provision of order system interface such as a FTP
server to permit the Client to deposit files;

M.2.2	Printing:  Printing of basic forms to be used for
personalization after printing;

M.2.3  Preparation for Variable Printing/Personalization:
preparation of data sets for variable printing/ personalization
on a pre-printed form or document;

M.2.4  Variable printing (Personalization): Printing of variable
information on a minimum of 25,000 pre-printed forms or
documents annually;

M.2.5	Preparation for mailing: Folding and insertion of the
personalized forms in printed envelopes, ready for mailing;

M.2.6	Storage of pre-printed material for personalization and
preparation for mailing: Storage of material produced or
supplied in advance of the variable printing process and
activities related to the preparation for mailing;

M.2.7	Scheduled reporting of ordering activity, printing
activity and material in stock.

Response Format

The Bidder must provide the following information for the
Contract:

a	The name and contact information of the Project Manager; 
b	The role of the Project Manager for the Contract;
c	A description of the ordering system interface provided to the
Client to deposit files;
d	A description of the forms printed and produced for
personalization after printing;
e	A description of the requirements for the preparation of data
sets for variable printing/ personalization;
f	A description of the variable printing/personalization
requirements for the form(s);
g	The folding and insertion requirements of the forms;
h	A description storage requirements for pre-printed material
produced or supplied in advance of the variable printing process;
i	A description of the reporting requirements;
j	The Contract title or reference number;
k	The Client information for the contract including the client
name (example: contact name or name of organization).
 
M.3   	BUSINESS CONTINUITY PLAN
The Bidder must provide a Business Continuity Plan (BCP)
detailing how it will maintain the supply of paper, the order
system interface, data processing, printing and variable
printing, sorting and distribution to the Transport Canada
Distribution Centre, storage of pre-printed stock for variable
printing/personalization, and reporting of return of activity
during events that would negatively impact the Bidder's normal
operations. 

The BCP must provide details to describe how the Bidder will
maintain the supply of the AAIR products and services as
specified in the Annex A - Statement of Work to meet Transport
Canada Civil Aviation (TCCA) requirements for EACH of the
following activities (M.3.a - M.3.i):

M.3.a	The supply of the required paper for production;
M.3.b	The provision of the order system interface
M.3.c	The data processing part of the work;
M.3.d	The parts of the work related to the printing and
production of the AAIR multipart forms and letters; 
M.3.e	The variable printing parts of the work;
M.3.f	The parts of the work related to folding, insertion into
envelopes and preparation for mailing;
M.3.g	The sorting, and distribution to Transport Canada
Distribution Centre address; 
M.3.h	The storage of stock for personalization and preparation
for mailing;
M.3.i    The reporting of activity.

M.4   	QUALITY ASSURANCE

The Bidder must provide a description of the how the Bidder will
maintain the quality of products and services as specified in
the Annex A - Statement of Work to meet Transport Canada Civil
Aviation (TCCA)  requirements for EACH of the following
activities (M.4.a - M.4.d):

M.4.a	The supply of the required paper for production;
M.4.b	The data processing part of the work;
M.4.c	The printing and variable printing parts of the work;
M.4.d	The parts of the work related to folding, insertion into
envelopes and preparation for mailing;

Bidders MUST meet all the mandatory requirements of the RFP. No
further consideration will be given to Bidders not meeting all
the mandatory criteria. 
4.1.2	Financial Evaluation     The Financial Evaluation will be
based on the total aggregate price of the financial proposal
using the Excel spreadsheet.


Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.