T4 (CPP/OAS)-Database/Variable Imaging

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: The bidder must supply Canadian goods and/or services
Competitive Procurement Strategy: 
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

T4 (CPP/OAS)-Database/Variable Imaging

G9292-177371/A
Werk(cw), Janet
Telephone No. - (613) 998-3968 (    )
janet.werk@pwgsc-tpsgc.gc.ca

Line 1, Database/Variable Imaging T4 - CPP and OAS

Summary

Service Canada programs, the Canada Pension Plan (CPP) and Old Age Security (OAS), are legislated to provide tax forms to clients for payments received during the previous year ending December 31. The forms are to be received by all clients no later than February 28 of the following calendar year. Service Canada requires data processing, variable printing, mail matching, and supply of printed envelopes and distribution of these forms. It is estimated that 12,279,000 forms will be mailed to more than 8,472,000 program beneficiaries for the 2016 tax year.

The Contract will be in effect from the date of award of Contract until April 30, 2017 with the irrevocable option to extend the Contract by four (4) additional one (1) year periods.

There are security requirements associated with this requirement. For additional information, consult Part 6 - Security, and Part 7 - Resulting Contract Clauses. For more information on personnel and organization security screening or security clauses, Bidders should refer to the Industrial Security Program (ISP) of Public Works and Government Services Canada (http://ssi-iss.tpsgc-pwgsc.gc.ca/index-eng.html) website.

The requirement is subject to the provisions of the Agreement on Internal Trade (AIT).

The requirement is limited to Canadian goods and/or services.


4.2. Basis of Selection - Lowest price per point

1. To be declared responsive, a bid must: 
a. comply with all the requirements of the bid solicitation;
b. meet all mandatory technical evaluation criteria; and 
c. obtain the required minimum of 75 percent overall of the points for the technical evaluation criteria which are subject to point rating. The rating is performed on a scale of 464 points.

2. Bids not meeting (a) or (b) or (c) will be declared non-responsive. Neither the responsive bid that receives the highest number of points nor the one that proposed the lowest price will necessarily be accepted. The responsive bid with the lowest evaluated price per point will be recommended.


M.1 CORPORATE EXPERIENCE

The Bidder must demonstrate that it has been contractually bound to an external client or to external clients (outside of the Bidder's own company) for two (2) contracts to provide the services described in the Statement of Work.  
These two (2) contracts must have started or complete after April 2012.
When combined, these two (2) contracts must, at a minimum, include all of the following services (M.1.a - M.1.f):

M.1.a Data Processing - Preparation of large data sets for variable printing consisting ofmultiple outputs with each output having multiple forms requiring the merging of static and variable information;

M.1.b Preparation of large data sets for mailing including sortation for incentive lettermail presort and matching of multiple variable items;

M.1.c Variable printing. Printing of multiple outputs with each output having multiple forms requiring printing of variable information;

M.1.d Mailing preparation with sortation and handling in accordance with Canada Post (CPC) requirements for incentive lettermail presort, matching and insertion of variable print items, selective insertion of multiple additional inserts and delivery to CPC;

M.1.e Supply of printed envelopes for mailing;

M.1.f Storage of material for mailing in addition to the variably printed forms, including material produced or supplied in advance of the printing and mailing activities.

M.2 PRODUCTION CAPABILITY
The Bidder must:
M.2.1 Provide a written confirmation that they can receive files via FTP (File Transfer Protocol).

M.2.2 Provide a written confirmation that they have an FTP client on their workstations like Filezilla (or Windows Explorer) to connect to the ESDC FTP server.

M.2.3 Provide a written confirmation that they can read files in XML (Extensible Markup Language) (for CPP) and flat file (multiple line) format (for OAS and IA).

M.2.4 Provide a description of the tools used to read XML and flat format files.

M.3 PRODUCTION CAPABILITY 

The Bidder must demonstrate its capability tocomplete the data processing, variable printing and mailing of the Service Canada T4 forms within a five (5) week period as per the production/delivery schedule in Annex 22.

The information provided for M.3 will also be used as part of the rated requirements evaluation (R1).  

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.