Typesetting -Supreme Court Reports

Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: The bidder must supply Canadian goods and/or services
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

Typesetting -Supreme Court Reports

1N001-173702/A
Werk(cw), Janet
janet.werk@pwgsc-tpsgc.gc.ca  and  PSGC.padgamiace-appbmpace.PWGSC@tpsgc-pwgsc.gc.ca

The Supreme Court of Canada (SCC) requires typesetting, page formatting and page layout services, preparation of page proofs, page corrections and pre-press related to each Part of the Supreme Court Report (SCR)). The page layout will be produced in in bilingual side by side format, and, depending on the component of the Part, with separate English and French pages.

The typesetting, page formatting and page layout required must follow the standards as set out in the SCC Formatting Standards and Guidelines (SCC Standards) and samples from previous productions.

The SCC also requires preparation of Portable Document Format (PDF) files for each component of the Part.

The Contractor is expected to use the latest version of all required software to perform the work; including Adobe Acrobat Professional and Microsoft Word recent version (i.e. MS Word to deal with issues Contractor might experience with Raw Text provided).

The period of the Contract is from award to 31/08/2021 with the irrevocable option to extend the term of the contract by 2 additional 1 year periods. 

There is no security requirement associated with this requirement. 
The requirement is limited to Canadian goods and/or services.
The requirement is subject to the provisions of the The Canadian Free Trade Agreement (CFTA).
This procurement is not subject to the Comprehensive Land Claims Agreement(s)

Basis of Selection
1.  To be declared responsive, a bid must:

(a) comply with all the requirements of the bid solicitation;
(b) meet all mandatory evaluation criteria; and
(c) obtain the required minimum 75 points for each technical criteria which are subject to point rating.
1. Bids not meeting (a) or (b) or (c) will be declared non-responsive. The responsive bid with the lowest evaluated price will be recommended for award of a contract.


MANDATORY  REQUIREMENTS

M.1 Typesetter/Desktop Publisher (Primary person)
M.1.1. Bidders must identify one (1) individual who will be assigned as the Typesetter/Desktop Publisher to perform the typesetting/desktop publishing services under the Contract.

M.1.1.a  Bidders must provide the full name (first and last name) of the individual assigned as the Typesetter/Desktop Publisher to perform the typesetting/desktop publishing work under the Contract (primary person).


M.1.2  The Typesetter/Desktop Publisher identified for M.1.1 must have obtained recent experience (beginning on or after June 30, 2008 as follows:

i) performing typesetting/desktop publishing services for a minimum of three (3) different  publications;

ii)  working with desktop publishing systems.

M.1.2.a  Response format: M.1.2.a Bidders must provide a detailed description of the publications identified for M.1.2.). 
Bidders must provide the following information for each of the (minimum of three [3]) different publications:

•  the role of the Typesetter/Desktop Publisher identified for M.1.1 for the provision of the typesetting/desktop publishing services;

•  the type of publication;

•  the total number of pages typeset by the identified Typesetter/Desktop Publisher; 

•   the date(s) that the Typesetter/Desktop Publisher performed the typesetting/desktop publishing services (month/year or from month/year to month/year or from month/year to present) for the publication 

M.1.2.b  Bidders must provide a list of the desktop publishing systems that the identified Typesetter/Desktop Publisher has obtained experience working with starting on or after June 30, 2008.

M.1.3  The Typesetter/Desktop Publisher identified for M.1.1 must have performed typesetting/desktop publishing services of supplied text for a publication in both official languages* 
*for the purposes of M.1.3 “a publication in both official languages” can be separate English and French versions of the same publication, separate English and French publications, or a bilingual (English and French) publication.

M.1.3a Bidders must provide a brief description of the publication in both official languages* for which the Typesetter/Desktop Publisher performed typesetting/desktop publishing services from supplied text.sample.

M.2 Corporate Experience

M.2.1The Bidder must demonstrate that it has been contractually bound with an external client or with external clients (outside of the Bidder’s own company) for a minimum of one (1) and up to three (3) contracts* to provide typesetting/desktop publishing services as described in the Annex “A” Statement of Work, in both English and French. 

The Contract or Contracts must have been started or completed on or after June 30, 2008. 

*The described contract or contracts must demonstrate all of the stated requirements of the M.2 mandatory criteria to be considered compliant with M.2. If the Bidder is submitting a description of one (1) contract that demonstrates all of the stated M.2 criteria, no additional contracts need to be described. The maximum number of contracts that can be provided to meet the stated M.2 criteria is three (3).

M.2.1a  For each of the contracts described for M.2.1, the Bidder must provide a description of the typesetting/desktop publishing (typesetting, page formatting and page layout) requirements for the publication or publications.

M.2.1b For each of the contracts described for M.2.1, the Bidder must provide the client contact information (i.e. name of organization/business name).

M.2.1c  For each of the contracts described for M.2.1, the Bidder must provide the Contract start or end date, (i.e. April 2012 until present; April 2011 to June 2016, contract end date June 2016, contract start date June 2016).

M.2.2 For at least one (1) of the contracts described for M.2.1, the typesetting/desktop publishing services provided by the Bidder must have been or must be valued at a minimum of $4,000.00 (including all applicable taxes) per publication under the contract. 

M.2.3 At least one (1) of the contracts described for M.2.1 must have been or must be for the provision of typesetting/desktop publishing services for a legal or court style report or equivalent report/publication consisting of multiple volumes (more than one [1]) requiring consistent  typesetting, page formatting and page layout between volumes. 

M.2.3a The Bidder must provide a description of typesetting/desktop publishing requirements of the legal or court style report or equivalent report/publication including the requirements for:

M.2.3b  The Bidder must provide the number of volumes of the legal or court style report or equivalent report/publication and a description of the requirements for consistent typesetting, page formatting and page layout between volumes.

M.2.4. At least one (1) of the contracts described for M.2.1 must have included a requirement for the provision of typesetting/desktop publishing services in both official languages* 
* for the purposes of M..2.4 “typesetting/desktop publishing services in both official languages” can be the typesetting/desktop publishing of supplied text performed under a single contract for separate English and French versions of the same publication, separate English and French publications, or a bilingual (English and French) publication. 

M.2.4.a The Bidder must provide a brief description of the contract requirements for the provision of typesetting/desktop publishing services in both official languages to meet the requirements as stated in M.2.4.


M.3. Typesetting /Desktop Publishing Sample

M.3  To demonstrate that the identified Typesetter/desktop publisher (Primary Person named in M.1) has the ability to provide the typesetting/desktop publishing services as specified in the Annex “A” Statement of Work, the Bidder must submit the typesetting sample described in R.1. 

• The R.1 Typesetting /Desktop publishing sample must be completed by the identified Typesetter/desktop publisher (Primary Person named in M.1).
• This sample will be evaluated as per the details in R.1.
Bidders must e-mail janet.werk@pwgsc-tpsgc.gc.ca   and TPSGC.padgamiace-appbmpace.PWGSC@tpsgc-pwgsc.gc.ca to receive the test file that is required for the Bidder to use to submit the R.1 Typesetting /Desktop publishing sample.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.