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GRAPHIC, WEB, AND EXHIBIT AND DISPLAY DESIGN SERVICES

Solicitation number EN578-092643/D

Publication date

Closing date and time 2012/08/30 14:00 EDT


    Description
    Trade Agreement: Agreement on Internal Trade (AIT)
    Tendering Procedures: The bidder must supply Canadian goods
    and/or services
    Attachment: None
    Competitive Procurement Strategy: Best Overall  Proposal
    Comprehensive Land Claim Agreement: No
    Nature of Requirements: 
    GRAPHIC DESIGN
    
    EN578-092643/D
    Amaral, Paola 
    Telephone No. - (613) 993-5642 
    Fax No. - (613) 993-2581
    
    
    THIS IS A REFRESH OF SUPPLY ARRANGEMENT # EN578-092643/000/CX.
    
    This refresh permits new suppliers to submit arrangements and
    potentially become Supply Arrangement Holders, and allow current
    Supply Arrangement Holders to potentially qualify additional or
    replacement resources, up to a total of three (3) for each
    category of personnel.  New fully compliant suppliers will be
    issued Supply Arrangements and their names will be added to the
    existing Supply Arrangement Holder list on the condition that
    they meet all of the requirements of the original Request for
    Supply Arrangements, which are included in this document. 
    Current Supply Arrangement Holders with fully compliant
    additional or replacement resources will receive an amendment to
    their existing Supply Arrangement.
    
    Current Supply Arrangement Holders attempting to qualify
    additional or replacement resources do not need to submit a full
    arrangement, or resubmit their original arrangement.  Current
    Supply Arrangement Holders only need to address the requirements
    outlined in M.1, M.2, R.1, R.2, and the Security Requirements in
    their arrangement in response to the refresh.  Note:  any
    requests to qualify replacement resources must be accompanied by
    a supporting justification which is in accordance with
    Certification 1.4 Status and Availability of Resources.  Failure
    to identify a reason which is in accordance with the Status and
    Availability of Resources certification will render the
    replacement resource non-compliant.
    
    
    NATURE OF REQUIREMENT:
    
    The Government of Canada requires the provision of a full range
    of graphic, web, and exhibit and display design services to meet
    the needs of the Government of Canada on an "as and when
    requested basis".
    
    These services will be provided to any Government of Canada
    department, agency or Crown corporation listed in Schedules I,
    I.1, II, and III of the Financial Administration Act, R.S.,
    1985, c. F-11.  As a result of this competitive process, Public
    Works and Government Services Canada (PWGSC) will authorize the
    Supply Arrangements (SAs).  This solicitation will also be used
    to establish a separate list of qualified Aboriginal Set-Aside
    Suppliers under the Set-Aside Program for Aboriginal Business
    (SPAB).
    
    The requirement is limited to Canadian goods and/or services.
    
    
    PERIOD OF THE SUPPLY ARRANGEMENT:
    
    The period for awarding contracts under the Supply Arrangement
    is from date of award until August 31st, 2013.
    
    
    SUPPLY ARRANGEMENTS:
    
    For requirements valued up to $100,000 excluding applicable
    taxes, the following Supply Arrangement Holders will be invited
    to participate in the solicitation process for a particular
    Category:
    
    The "Best Value Supplier" in the Category, as determined in
    accordance with the Basis of Selection at article 2 in Part 4;
    One Supply Arrangement Holder in the Category as recommended by
    the Identified User; and
    One Supply Arrangement Holder in the Category selected at random
    by PWGSC - Communication Procurement Directorate (CPD).  The
    "random" selection will be made using the RAND () function in
    Microsoft Excel.
    
    This solicitation process will be referred to as a "Mini Request
    for Proposal (RFP)".
    
    For requirements valued at more than $100,000 but less than
    $400,000 excluding applicable taxes, all Supply Arrangement
    Holders in the applicable Category will be invited to submit a
    proposal.
    
    This solicitation process will be referred to as a Request for
    Proposal (RFP) Under the Supply Arrangements.
    
    For requirements valued at more than $400,000 excluding
    applicable taxes, the Request for Proposal will be posted on the
    Government Electronic Tendering Service (GETS) and will be open
    to the industry.
    
    
    MANDATORY REQUIREMENTS:
    
    M.1	Proposed Resources
    
    The Supplier must identify at least one (1) proposed resource
    for each position in at least one (1) of the following three (3)
    categories:
    
    Category #1: Graphic Design
    Category #2: Web Design
    Category #3: Exhibit and Display Design
    
    The Supplier must not propose more than three (3) resources per
    position per Category.  If a resource is proposed for more than
    one position within one or more Categories, the resource must
    meet all of the criteria for each position (as per the
    definitions below). 
    
    The Supplier must provide the Curriculum Vitaes of each proposed
    resource which demonstrates their capability to provide services
    as described in the descriptions below for each position for
    which they have been proposed.
    
    
    Category #1: Graphic Design Resources
    
    Positions:
    
    A)  Senior Graphic Designer
    
    A minimum of five (5) years of work experience in graphic
    design, obtained within the past eight (8) years;
    A post-secondary degree or diploma in design, illustration,
    graphic design or a related field;
    Design experience with each of the following software programs:
    Adobe Creative Suite (including each of InDesign, Photoshop, and
    Illustrator) and QuarkXpress; 
    Experience with three (3) or more of the following:
    illustration, text and graphics layout, inscriptions and
    calligraphy, photograph editing, logo design, and brand identity
    design; and
    Experience in the conversion of design projects from MAC to PC.
    
    B)  Intermediate Graphic Designer
    
    Design experience with each of the following software programs:
    Adobe Creative Suite (including each of InDesign, Photoshop, and
    Illustrator) and QuarkXpress;
    Experience with two (2) or more of the following: illustration,
    text and graphics layout, inscriptions and calligraphy,
    photograph editing, logo design, and brand identity design; and
    Experience in the conversion of design projects from MAC to PC.
    
    And either:
    A minimum of three (3) years of work experience in graphic
    design, obtained within the past six (6) years; and
    A post-secondary degree or diploma in design, illustration,
    graphic design or a related field.
    Or:
    A minimum of five (5) years of work experience in graphic
    design, obtained within the past eight (8) years; and
    A secondary school diploma.
    
    C)  Junior Graphic Designer
    
    Design experience with each of the following software programs:
    Adobe Creative Suite (including each of InDesign, Photoshop, and
    Illustrator) and QuarkXpress; 
    Experience with one (1) or more of the following: illustration,
    text and graphics layout, inscriptions and calligraphy,
    photograph editing, logo design, and brand identity design; and
    Experience in the conversion of design projects from MAC to PC.
    
    And either:
    A minimum of one (1) year of work experience in graphic design,
    obtained within the past three (3) years; and
    A post-secondary degree or diploma in design, illustration,
    graphic design or a related field.
    Or:
    A minimum of three (3) years of work experience in graphic
    design, obtained within the past five (5) years; and
    A secondary school diploma.
    
    D)  Creative / Art Director
    
    Experience with Adobe Creative Suite (InDesign, Photoshop,
    Illustrator, and Acrobat) and QuarkXpress; and
    Experience in the conversion of design projects from MAC to PC.
    
    And either:
    A minimum of five (5) years of work experience in graphic
    design, including a minimum of two (2) years working in a
    creative / art direction role, obtained within the past eight
    (8) years; and
    A post-secondary degree or diploma in advertising, marketing,
    graphic design or a related field.
    Or:
    A minimum of ten (10) years of work experience in graphic
    design, including a minimum of eight (8) years working in a
    creative / art direction role, obtained within the past fifteen
    (15) years; and
    A secondary school diploma.
    
    
    Category #2: Web Design Resources
    
    Positions:
    
    A)  Web Designer
    
    A minimum of two (2) years of work experience in web design,
    obtained within the past five (5) years; and
    A post-secondary degree or diploma in graphic design,
    illustration, web development, or a related field; and
    Experience in UI design, HTML, CSS, ASP, PHP, SQL, Java script,
    Adobe Creative Suite (specifically Dreamweaver).
    
    B) Flash Designer
    
    A minimum of two (2) years of work experience in web design,
    including a minimum of one (1) year of work experience in Flash
    Design (with streaming audio and video), obtained within the
    past five (5) years; and
    A post-secondary degree or diploma in graphic design,
    illustration, animation, web development, or a related field; and
    Experience in UI design, HTML, CSS, ASP, PHP, SQL, Java script,
    Adobe Creative Suite (specifically Flash and Dreamweaver), and
    the current industry standard ActionScript.
    
    
    Category #3: Exhibit and Display Design Resources
    
    Positions:
    
    A)  Exhibit Designer
    
    Experience with Auto Cad (or equivalent), 3D Studio Max (or
    equivalent), and Adobe Creative Suite (specifically Photoshop
    and Illustrator);
    
    And either:
    A minimum of five (5) years of work experience in the exhibit
    industry, including a minimum of three (3) years of work
    experience as an Exhibit Designer, obtained within the past
    eight (8) years; and
    A secondary school diploma.
    Or:
    A minimum of three (3) years of work experience in the exhibit
    industry, including a minimum of two (2) years of work
    experience as an Exhibit Designer, obtained within the past five
    (5) years; and
    A post-secondary school degree or diploma in environmental
    design, industrial design, exhibit design, interior design,
    museum studies, or a related field.
    
    
    The Supplier must complete the table below with the name of each
    proposed resource, in accordance with all of the requirements of
    this Mandatory Requirement.  At a minimum, one (1) resource must
    be proposed for each position in at least one (1) of the three
    (3) Categories.
    
    Categories and Positions	Name(s) of Proposed Resource(s) 		
    Category #1: Graphic Design			
    Senior Graphic Designer			
    Intermediate Graphic Designer			
    Junior Graphic Designer			
    Creative / Art Director			
    Category #2: Web Design			
    Web Designer			
    Flash Designer			
    Category #3: Exhibit and Display Design			
    Exhibit Designer			
    
    
    Note:  If a current Supply Arrangement Holder intends to qualify
    one or more replacement resources, the supplier must identify
    the name of the resource(s) to be substituted, the name(s) of
    the proposed substitute(s) and the applicable reason(s) for the
    substitution(s).  Failure to identify a reason that is
    identified as acceptable within certification 1.4 Status and
    Availability of Resources of the original solicitation document
    will render the replacement resource non-responsive.  A proposed
    substitute must be deemed by the evaluation team as having
    equivalent or better qualifications and experience to the
    original proposed resource.  The supplier must clearly
    demonstrate in its arrangement how each proposed substitute
    meets the applicable category definition above.
    
    This Mandatory Requirement will be rated in R.1.
    
    
    M.2	Project Samples
    
    For each position for which a resource was proposed in M.1, the
    Supplier must provide two (2) samples of design projects which
    were completed by the proposed resource after January 1, 2004.
    If a resource is proposed for more than one position, two (2)
    projects must be provided for each position for which the
    resource was proposed.  However, if the same resource is
    proposed for more than one of the following roles:  Senior
    Graphic Designer, Intermediate Graphic Designer, Junior Graphic
    Designer, only a total of two (2) projects must be submitted to
    demonstrate experience.  See example below.  A project/sample
    may be used to demonstrate the experience of more than one
    resource.  The total dollar value of the design portion of each
    project must have equalled or exceeded $3,000, excluding any
    applicable taxes.  By submitting a project for evaluation, the
    Supplier confirms that the total dollar value of the project was
    as defined herein.
    
    The Supplier must provide the following for each project
    submitted:
    A short project brief including assignment background, client
    objectives, target audience, timeframe, and completion date;
    The name of the resource(s), the applicable position(s) and
    their role in the project; 
    A list of any subcontracted requirements, as applicable; and
    A sample of the final design work (if an exhibit or billboard, a
    colour photo is acceptable).
    
    The Supplier must provide at least two (2) letters of reference
    from two (2) different client
    departments/commissions/agencies/firms.
    
    This Mandatory Requirement will be rated in R.2.
    
    Example:
    A Supplier proposes the same resource for the positions of
    Intermediate Graphic Designer, Junior Graphic Designer, Creative
    / Art Director, and Exhibit Designer.  The Supplier must provide
    a total of six project samples for this resource (two which
    demonstrate experience as a Graphic Designer, two which
    demonstrate experience as a Creative / Art Director, and two
    which demonstrate experience as an Exhibit Designer).
    
    Note to Suppliers:  Samples should be provided on CD, DVD, or
    USB Key in .pdf file format or Windows Media Player.  Screen
    shots will be acceptable.  Samples provided to Canada in a form
    or format that cannot be opened and viewed from a Government of
    Canada computer will receive no points. Samples provided in
    other formats (ie. hard copy posters, banners, or models) will
    become the property of Canada and will not be returned to the
    Supplier unless the Supplier makes arrangements in advance for
    return packaging and postage, or pick-up.  Canada will not be
    responsible for samples which are damaged, destroyed, or lost
    during shipping or during the evaluation process.  For web site
    and Flash samples, URL addresses are not acceptable.  Screen
    shots should be provided for web site samples.  Flash samples
    should be provided as video in Windows Media Player or
    equivalent format.
    
    
    M.3	Use of Sub-Contractors
    
    Suppliers who intend to use the services of a sub-contractor for
    any portion of the work related to this requirement must
    identify the proposed sub-contractor(s) in the arrangement. 
    Suppliers who do not intend to use the services of a
    sub-contractor for any portion of the work must indicate this in
    the arrangement.
    
    
    M.4	Language
    
    The Supplier must confirm that its firm is capable of providing
    services in both official languages (English and French).  As
    such, the Supplier must include a duly signed and dated copy of
    the following Certification in the Technical Proposal portion of
    the arrangement submission.
    
    Language Certification:
    
    The Supplier hereby certifies that its firm is capable of
    providing services in both official languages (English and
    French).
    
    
    __________________________                                    
    _____________
                      Signature                                     
                              Date
    
    
    BASIS OF SELECTION:
    
    To be declared responsive, an arrangement must:
    
    comply with all the requirements of the Request for Supply
    Arrangements (RFSA);
    meet all mandatory technical evaluation criteria; 
    propose at least one (1) fully responsive resource for each
    position in at least one (1) of the three (3) Categories of
    service, as per article 2 below.
    
    Arrangements not meeting (a) or (b) or (c) above will be
    declared non-responsive.
    
    In order for a proposed resource to be declared responsive, the
    proposed resource must obtain the required minimum of 70 percent
    for point-rated criteria R.1 and R.2 combined.  The rating is
    performed on a scale of three hundred (300) points per proposed
    resource (100 points for R.1 and 200 points for R.2).  The
    rating for R.3 is performed on a scale of fifteen (15) points.
    
    Only resources which have been deemed to be fully qualified will
    be eligible to perform work under a Supply Arrangement.
    
    For each Category of Service (Graphic Design, Web Design, and
    Exhibit and Display Design), all fully responsive suppliers and
    all fully responsive Aboriginal suppliers will be recommended
    for Supply Arrangement authorization.  A separate list will also
    be created for only Aboriginal suppliers.
      
    "Best Value Supplier" Determination:
    
    The current "Best Value Supplier" will continue to be the Best
    Value Supplier for the entire duration of the Supply
    Arrangements, unless the Best Value Supplier's arrangement is
    withdrawn or unless "Best Value Supplier" status is removed from
    the Supplier.  This Supply Arrangement refresh does not affect
    the "Best Value Supplier's" status.
    
    
    SECURITY REQUIREMENT:
    
    Before issuance of a Contract under the Supply Arrangement that
    includes a security requirement, the following conditions must
    be met:
    
    the Supply Arrangement Holder must hold a valid organization
    security clearance as indicated in the SRCL included with the
    Contract;
    
    the Supply Arrangement Holder's proposed individuals requiring
    access to classified or protected information, assets or
    sensitive work site(s) must meet the security requirement as
    indicated in the SRCL included with the Contract;
    
    the Supply Arrangement Holder must provide the name of all
    individuals who will require access to classified or protected
    information, assets or sensitive work sites.
    
    PWGSC will sponsor a Supply Arrangement Holder to obtain the
    required security clearance prior to issuance of a Contract
    under the Supply Arrangement with an associated security
    clearance.
    
    For additional information on security requirements, suppliers
    should consult the "Security Requirements for PWGSC Bid
    Solicitations - Instructions for Bidders" (document on the
    Departmental Standard Procurement Documents Web site). 
    
    NOTE:  The Supply Arrangements will be authorized once the
    evaluation is complete and this will not be delayed to allow
    Suppliers to secure the required security clearance.  It is the
    Supplier's responsibility to follow up with CISD to ensure that
    their clearance is in place.
    
    
    Delivery Date: Above-mentioned
    
    The Crown retains the right to negotiate with suppliers on any
    procurement.
    
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Agreement on Internal Trade (AIT)

    Partner with another business

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    Contact information

    Contracting organization

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Contracting authority
    Amaral, Paola
    Phone
    (613) 993-5642 ( )
    Fax
    (613) 993-2581
    Address
    360 Albert St. / 360, rue Albert
    12th Floor / 12ième étage
    Ottawa, Ontario, K1A 0S5

    Buying organization(s)

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added
    000 FR 6
    000 EN 35

    Access the Getting started page for details on how to bid, and more.

    Eligibility and terms and conditions

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    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from CanadaBuys.canada.ca.

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Notice type
    Request for Proposal
    Language(s)
    English, French
    Region(s) of delivery
    Alberta
    ,
    British Columbia
    ,
    Manitoba
    ,
    New Brunswick
    ,
    Newfoundland and Labrador
    ,
    Nova Scotia
    ,
    Northwest Territories
    ,
    Ontario (except NCR)
    ,
    Prince Edward Island
    ,
    Quebec (except NCR)
    ,
    Saskatchewan
    ,
    Yukon
    ,
    National Capital Region (NCR)

    Support for small and medium businesses

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    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.

     

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