Audio Visual Production Services

Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: The bidder must supply Canadian goods and/or services
Competitive Procurement Strategy: N/A - P&A/LOI Only
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

AUDIO-VISUAL PRODUCTION SERVICES

PURPOSE AND NATURE OF THE REQUEST FOR INFORMATION (RFI)

The Communications Procurement Directorate (CDP), part of the Commercial and Alternative Acquisitions Management Sector (CAAMS) of Acquisition Branch at Public Services and Procurement Canada (PSPC) is requesting Industry feedback regarding the renewal of Supply Arrangements for Audio-Visual Production Services. 

There are currently Supply Arrangements (SAs) in place for Audio-Visual Production Services that will end on December 31, 2018. In order to renew these services, PSPC in planning to solicit and issue a new Request for Supply Arrangement (RFSA).

By using a list of specific questions (see Section 8 of the RFI), the objectives of this RFI are to:
 
- Modernize procurement practices so that they are simpler, less administratively burdensome, deploy modern comptrollership, and include practices that support our economic policy goals, including green and social procurement.

- Solicit industry knowledge and expertise with regard to best practices that would increase the likelihood of a successful outcome for this project.

- Determine if industry is capable of e-procurement and e-bidding. 

- Gather information to assist in the development of a Request for Supply Arrangement.


NATURE OF REQUEST FOR INDUSTRY COMMENTS

This RFI is neither a call for tender nor a Request for Proposal (RFP).  No agreement or contract will be entered into based on this RFI. The issuance of this RFI is not to be considered in any way a commitment by the Government of Canada, nor as authority to potential respondents to undertake any work that could be charged to Canada. This RFI is not to be considered as a commitment to issue a subsequent solicitation or award contract(s) for the work described herein.

Participation in this RFI is encouraged, but is not mandatory. There will be no supplier list created as a result of this RFI. Similarly, participation in this RFI is not required for the participation in any potential subsequent solicitation.

The RFI closing date is by 2:00 pm Eastern Daylight Savings time on June 29, 2018. Information received before that date will be reviewed and considered when developing the Request for Supply Arrangement.


BACKGROUND INFORMATION

Video productions services includes the manipulation of footage or an existing video in which the final deliverable is a live action video or an animated video.  Manipulation of videos could consists of editing, voice-overs, music, open/closed captioning, animation/graphics, etc.

Video productions could have the following purpose: informational, educational, promotional marketing, outreach, recruiting, documentary, success stories, training and pedagogical programs. 

In the majority of cases, the Contractor will be required to produce a complete production, however there will be times when only parts of a production will be requested. For example: only a camera shoot or adaptation of an existing video into another language (versioning). As well, the video may need to be produced and delivered on a variety of media.


INDUSTRY INFORMATION SESSIONS

PSPC will be hosting two information sessions to seek Industry feedback about the proposed procurement approach for Audio Visual Production Services.

It is anticipated that the information sessions will be held at 360 Albert Street in Ottawa on:
- July 10, 2018 at 9:00am to 12:00pm (DST) in French; and 
- July 10 2018 at 1:00pm to 4:00pm (DST) in English.

Suppliers interested in participating in the information sessions must register by providing the names, e-mail addresses and phone numbers (for a maximum of two proposed attendees) before the registration deadline of June 21, 2018, by sending an email to: TPSGC.padgamiace-appbmpace.PWGSC@tpsgc-pwgsc.gc.ca 

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.