Vehicle Rentals, Resolute Bay, Nunavut

Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: Yes
Vendor Name and Address: 
Atco Structures & Logistics Services Ltd
Suite 203, 5109 - 48 Street
Yellowknife Northwest Territories
Canada
X1A1N5
Nature of Requirements: 
Vehicle Rentals, Resolute Bay, Nunavut

Purpose of an Advance Contract Notice (ACAN)
	
	An Advance Contract Award Notice (ACAN) allows department and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a goods, service or construction contract to a
pre-identified supplier.  If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting officer will proceed to a full
tendering process.

2.	Definition of requirements and sole source justification

In support of Op NUNALIVUT 14, Department of National Defence
(DND) will require four (4) rental vehicles while operating in
the vicinity of RESOLUTE BAY, NU during April 2014.

The Contractor must supply the following rental vehicles in
RESOLUTE BAY, NU from 2 to 30 April 2014 inclusive:

three (3) Crew Cab Pick-ups in good condition, cleaned,
mechanically checked and inspected prior to pickup at 0900 on 2
April 2014 until return on 30 April 2014; and
one (1) 7 Passenger Van in good condition, cleaned, mechanically
checked and inspected prior to pickup at 0900 on 2 April 2014
until return on 30 April 2014; 

The Contractor will be responsible for maintaining all vehicles
from normal wear and tear, including replacing all worn tires
prior to the start of the contract and whenever necessary
throughout.

If necessary, the Contractor will be responsible for towing the
vehicle from the point of vehicle breakdown to the contractor's
repair facility.

The Contractor must pick-up unserviceable vehicles within 12 hrs
and deliver repaired vehicles within the following 12 hrs. In
case the vehicle cannot be repaired within these time lines, the
contractor shall provide another vehicle as a replacement. The
vehicle must meet the original standards and be of the same size
and category or better. Should the replacement vehicle require
repairs, the Contractor must provide a new vehicle within 24
hours. The Contractor will not bill DND for any replacement
vehicles provided to DND.

All vehicles must be winterized for severe weather, including
fitting with block heaters, battery blankets and all other
required modifications for safe and efficient operation. Snow
brushes and block heater plugs must be included as part of this
winterization.

The Contractor must ensure that all vehicles meet Transport
Canada and Nunavut safety guidelines for motor vehicles.

3.	Trade Agreements

Ÿ	Article 1016, Section 2, (b) of the North American Free Trade
Agreement (NAFTA)
"...where, for works of art, or for reasons connected with the
protection of patents, copyrights or other exclusive rights, or
proprietary information or where there is an absence of
competition for technical reasons, the goods or services can be
supplied only by a particular supplier and no reasonable
alternative or substitute exists;"

Ÿ	Article 506, Section 12 (b) of the Agreement on Internal Trade
(AIT)
"...where there is an absence of competition for technical
reasons and the goods or services can be supplied only by a
particular supplier and no alternative or substitute exists;"

4.	Government Contracts Regulations Exception

This contract is subject to subsection 6 (d) of the Government
Contracts Regulations, in that only one person or company is
capable of performing the contract.

5.	Total Estimated Value 
CAD $29,253.00

6.	Proposed Contractor

          	Atco Structures & Logistics Services Ltd
Suite 203, 5109 - 48 Street
Yellowknife, Northwest Territories
X1A1N5
Canada
7.	Departmental Contact Person

Suppliers may address inquiries or submit their statement of
capabilities to:

Name:		Alex Tikhonovitch
Position:	Supply Specialist
Tel:		(780) 497-3541
Fax:		(780) 497-3510
E-mail:		alex.tikhonovitch@pwgsc.gc.ca

8.	Submission of Statement of Capabilities by Suppliers

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice.  The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.


Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.