SOFTWARE PORTAL DISTRIBUTION

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with
Peru/Colombia/Panama
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
1E Limited
CP House
1st Floor, West Wing
97-107 Uxbridge Rd
Ealing
United Kingdom
W55TL
Nature of Requirements: 
K7A50-140009/A
Quenville, Elizabeth
Telephone No. - (613) 937-2727 
Fax No. - (819) 953-3703


ADVANCED CONTRACT AWARD NOTICE (ACAN)
SOFTWARE PORTAL DISTRIBUTION / P2P PROTOCOL & LICENSING
APPLICATION

1.	Advance Contract Award Notice (ACAN)

An ACAN is a public notice indicating to the supplier community
that a department or agency intends to award a contract for
goods, services or construction to a pre-identified supplier,
thereby allowing other suppliers to signal their interest in
bidding, by submitting a statement of capabilities. If no
supplier submits a statement of capabilities that meets the
requirements set out in the ACAN, on or before the closing date
stated in the ACAN, the contracting officer may then proceed
with the award to the pre-identified supplier.


2.	Definition of the requirement

EC (EC) has a requirement for a commercial off-the-shelf (COTS)
solution that includes the software application, maintenance and
support services, and professional services. The application is
required as an add-on to the System Center 2012 Configuration
Manager infrastructure for the distribution of security patches,
images, software deployment, license auditing and license
optimization, all within a peer to peer protocol environment
permitting the use of workstations over servers, reducing cost
and complexity.
EC is seeking to achieve a reduction in hardware costs and an
improvement in existing software distribution capabilities to
remote sites using the standard System Center 2012 Configuration
Manager functionality. A COTS application is required within the
EC production environment to enable EC to identify current
software usage and to begin reclaiming unused software licenses
on their desktops to achieve tangible cost savings. EC has a
requirement to improve performance across the System Center 2012
Configuration Manager infrastructure while reducing costs at the
same time. As part of the requirement, bandwidth throttling, to
remove the competition between IT and business traffic, with
peer-to-peer delivery eliminates servers and complexity from the
network.
EC requires a self-service portal for software distribution to
the clients, software approbation technology, license management
& software license recycling in order to streamline the license
management and software approval process, which allows for
reclaiming of software licenses avoiding future new costs,
decentralization of Distribution Points via peer-to-peer
technology equating to a reduction/reliance of servers in line
with Government of Canada initiatives, and Power management to
enable control of workstations to enable off hour maintenance
and greening. The software and services are required in English
only.
The requirement is for the procurement of an application suite
with a one-year maintenance period with options to extend the
maintenance and support services for five additional one year
terms, and to acquire professional services and training, as and
when required, to support the implementation of the software.


3.	Criteria for assessment of the Statement of Capabilities
(Minimum Essential Requirements)

Any interested supplier must demonstrate by way of a statement
of capabilities that its solution meets the following
requirements:

Technical Requirements

1.	The solution must integrate into a multi Windows domain
environment, spanning numerous subnets and more than 70 physical
sites with over 7000 users and 10,000 computers.
2.	The solution must integrate with System Center 2012
Configuration Manager.
3.	The solution must provide software license management which
includes license reporting, license reconciliation and automatic
license reclaiming.
4.	The solution must provide a peer-to-peer distribution
mechanism to deliver local (localized in the same subnet) System
Center 2012 Configuration Manager content (Operating System
deployment, software deployment, Software update deployment)
without resorting to a local site server or local distribution
point.
5.	The solution must provide the ability to deploy OSD
(Operating System Deployment) to bare metal machine using local
(localized in the same subnet) System Center 2012 Configuration
Manager content without resorting to a site server or
distribution point.
6.	The solution must provide wake up on LAN of computers located
on different subnets without requiring modification to existing
router configuration, using local site servers or dedicated
local workstations
7.	The solution must provide a self-serve software portal that
streamlines and automates client software requests.


4.	Security Requirements

There is no security requirement associated to this procurement.

5.	Applicability of the trade agreements to the procurement

This procurement is subject to the following trade agreements:

Ÿ	Agreement on Internal Trade (AIT)
Ÿ	North American Free Trade Agreement (NAFTA)
Ÿ	World Trade Organization - Agreement on Government Procurement
(WTO-AGP)


6.	Justification for the Pre-Identified Supplier

1E Limited is the only known supplier of a software portal
distribution/peer to peer protocol and licensing application
that meets all of the requirements listed in Section 3, above. 


7.	Government Contracts Regulations Exception

The following exception to the Government Contracts Regulations
is invoked for this procurement under subsection 6(d) - "only
one person is capable of performing the work".


8.	Exclusions and/or Limited Tendering Reasons

The following exclusions and/or limited tendering reasons are
invoked under the section of the trade agreements specified:

Ÿ	Agreement on Internal Trade (AIT) - Article 506 paragraph 12
(b) "where there is an absence of competition for technical
reasons and the goods or services can be supplied only by a
particular supplier and no alternative or substitute exists"

Ÿ	North American Free Trade Agreement (NAFTA) - Article
1016.2(b) "where, for works of art, or for reasons connected
with the protection of patents, copyrights or other exclusive
rights, or proprietary information or where there is an absence
of competition for technical reasons, the goods or services can
be supplied only by a particular supplier and no reasonable
alternative or substitute exists"

Ÿ	World Trade Organization - Agreement on Government Procurement
(WTO-AGP) - Article XV 1.(b) "when, for works of art or for
reasons connected with protection of exclusive rights, such as
patents or copyrights, or in the absence of competition for
technical reasons, the products or services can be supplied only
by a particular supplier and no reasonable alternative or
substitute exists"


9.	Ownership of Intellectual Property

Ownership of any Foreground Intellectual Property arising out of
the proposed contract will vest in the Contractor.


10.	Period of the Proposed Contract and Deliverables

The proposed Contract is for a period of 1 year from date of
Contract Award. 

The proposed Contract includes options to extend the contract
period for up to an additional five one-year periods.

The Contractor will be required to deliver a Desktop software
portal distribution/peer to peer protocol and licensing
application meeting all of the requirements listed in Section 3
above, including associated Maintenance and Support Services,
Professional Services, and Training.


11.	Cost estimate of the proposed contract
The estimated value of the contract, including option(s), is
$949,038.73 (HST included).


12.	Name and address of the pre-identified supplier

1E Limited
CP House, 1st Floor, West Wing,97-107 Uxbridge Rd
Ealing, London
W55TL
United Kingdom

13.	Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available
to provide the goods, services or construction services
described in the ACAN may submit a statement of capabilities in
writing to the contact person identified in this notice on or
before the closing date of this notice. The statement of
capabilities must clearly demonstrate how the supplier meets the
advertised requirements.


14.	Closing date for a submission of a statement of capabilities

The closing date and time for accepting statements of
capabilities is December 16, 2014 at 2:00pm, EST. 


15.	Inquiries and submission of statements of capabilities

Inquiries and statements of capabilities are to be directed to:

Elizabeth Quenville
Software and Shared Systems Procurement Directorate
Public Works and Government Services Canada
Place du Portage III, 4C1
11 rue Laurier, Gatineau (Québec) K1A 0S5

Telephone: (613) 937-2727
Facsimile: (819) 953-3703
E-mail: elizabeth.quenville@tpsgc-pwgsc.gc.ca

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.