NDMC,Snow Clearing/Landscape Maintenance

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada-Peru
FTA/Canada-Colombia FTA
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
ENOR (English Notice of Request)
Snow Clearing/Landscape Maintenance NDMC EJ196-131360/A   Hill,
Cris   (819) 956-1343
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Amd 004 -This amendment is raised to address the following: 
(1) Revise Request for Proposal - Part 3 - Bid Preparation
Instructions Section I Technical Bid &
     Section II Financial Bid,  
(2) Revise Part 6 - Security Requirement, 
(3) Revise Part 7- 7.6.1 Limitation of Expenditure,
(4) Statement of work (SOW) Annex "A"  Section 2 Snow Removal -
Add  15.  Full time Supervisor
     Duties & Section 3 Landscape -  Add: 3.10  Full time 
Supervisor Duties (Landscape
    Maintenance), 
(5) Items highlighted at the mandatory site visit 
(6) Questions sent in by bidders and 
(7) Previous Contractor
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Amd 003 - This amendment is raised to Revise the Closing Date
The Solicitation Closing date has been extended to April 5, 2013
at 2:00 PM EST.
And another solicitation amendment will follow soon to revise
the pricing basis and other elements of the Request for Proposal
and to answer question sent in.
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Amd 002 - This Amendment is raised to inform you that a
solicitation amendment will follow soon to revise the pricing
basis and other elements of the Request for Proposal and to
answer question sent in.
All other terms and conditions remain unchanged
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************   Amd 001 - At 2.5  Mandatory Site Visit please
remove the following:
Bidders should communicate with the Contracting Authority no
later than 2 day(s) before the scheduled visit to confirm
attendance and provide the names of the person(s) who will attend
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Statement of Work     
To provide Snow Removal Service and Landscape Maintenance
services including all labour, material, equipment, supervision
and transportation in accordance with the Statement of Work
attached at Annex A.

Client Department 
For Public Works and Government Services Canada (PWGSC) at
National Defence Medical Centre (NDMC), 1745 Alta Vista Drive,
Ottawa, Ontario, Canada

Period of contract 
The period of any resulting Contract will be for a period of one
(1) year (estimated commencement date  
May 1, 2013), with Canada retaining an irrevocable option to
extend the contract for a period of four (4) additional
consecutive twelve (12) month periods

Mandatory Site Visit 
Due to the nature of this requirement and in order to gain
access to the sites it is MANDATORY that all interested bidders,
submit the Names (legal name) of their representatives that will
be attending the Mandatory Site Visit to the Contracting
Authority (Cris Hill) no later than 10:00 AM, February 26, 2013.

It is the responsibility of the Bidders to ensure that the
Contracting Authority is in receipt of this information by the
date shown.  Bidders who fail to submit the required information
by 10:00 AM, February 26, 2013 will be denied access to the
sites.

It is mandatory that the Bidder or a representative of the
Bidder visit the work site. Arrangements have been made for site
visit to be held on March 5, 2013 at 1745 Alta Vista Drive main
entrance at 9:30am 

Bidders should communicate with the Contracting Authority no
later than 2 day(s) before the scheduled visit to confirm
attendance and provide the names of the person(s) who will
attend.  Bidders will be required to sign an attendance form. 
Bidders who do not attend or send a representative will not be
given an alternative appointment and their bids will be rejected
as non-compliant.  Any clarifications or changes to the bid
solicitation resulting from the site visit will be included as
an amendment to the bid solicitation.

A maximum of two (2) representatives per bidder will be
permitted to examine the sites

Site Plan (To be given out at Site Visit)

Evaluation Procedures
Bids will be assessed in accordance with the entire requirement
of the bid sollicitation including the technical and financial
evaluation criteria.

Technical and Financial Evaluation - mandatory requirements
(1) Mandatory Site Visit attendance;  

(2) (Mandatory) Full Time Supervisor's qualifications in
accordance with Part 3,  Section 1: Technicial
Bid 

(3) (Mandatory) Contractor's Experience & Past Performance in
accordance with Part 3, Section 1:
Technical Bid. 

(4) Submission of Firm Price/Rates in Canadian funds in
accordance with Part 3, Section II: Financial Bid
ENOR (English Notice of Request)
Snow Clearing/Landscape Maintenance NDMC EJ196-131360/A   Hill,
Cris   (819) 956-1343
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Only proposals found to meet ALL the mandatory requirements will
be deemed acceptable proposals and will be further evaluated in
accordance with the evaluation criteria.  Proposals not meeting
ALL of the mandatory requirements will be deemed non-responsive
and will be given NO further consideration.

Basis of selection
A bid must comply with the requirements of the bid solicitation
and meet all mandatory evaluation criteria to be declared
responsive. 

The responsive bid evaluation will be based on the Lowest
Responsive Bid Price, a combination of the overall lowest total
bid of which 80% will be for the firm pricing (Pricing Schedule
1 & 2) and 20% on the "as & when" (Pricing Schedule 3, 4 & 5)
will be recommended for award of a contract.

Contractors will not be reimbursed for the cost of responding to
this Request for Proposal

Security Requirement
1.	The Contractor must, at all times during the performance of
the Contract, hold a valid   	
	Designated Organization Screening (DOS), issued by the Canadian
Industrial Security
	Di-rectorate (CISD), Public Works and Government Services
Canada (PWGSC).

2.	The Contractor personnel requiring access to sensitive work
site(s) must EACH hold a valid
	RELIABILITY STATUS, granted or approved by CISD/PWGSC. 

3.	Subcontracts which contain security requirements are NOT to
be awarded without the prior written
	permission of CISD/PWGSC.

4.  	The Contractor must comply with the provisions of the:

	   (a) Security Requirements Check List and security guide (if
applicable), attached at Annex B;
	
	   (b) Industrial Security Manual (Latest Edition).

Security Requirement
1.	Before award of a contract, the following conditions must be
met:
the Bidder must hold a valid organization security clearance as
indicated in Part 7 - Resulting Contract Clauses;

The Bidder's proposed individuals requiring access to classified
or protected information, assets, or sensitive work site(s) must
meet the security requirement as indicated in Part 7 - Resulting
Contract Clauses;

the Bidder must provide the name of all individuals who will
require access to classified or protected information, assets or
sensitive work sites.

2.   	Bidders are reminded to obtain the required security
clearance  promptly. Any delay in the award of a contract to
allow the  successful bidder to obtain the required clearance
will be at the  entire discretion of the Contracting Authority. 

3.	For additional information on security requirements, bidders
should consult the "Security Requirements on PWGSC Bid
Solicitation - Instructions for Bidders" 
(http://www.pwgsc.gc.ca/      
acquisitions/text/plain/plainpm-e.html#a31) document on the
Departmental Standard Procurement Documents Website.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.