Accommodations and Meals for Canadian Forces Personnel in the Royal N.S. International Tattoo 2016

Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Government Objectives Representing Best Interests/Value to Govt
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Dalhousie University
Conference Svces/Summer Housing
6136 University Ave
Room 407
Student Union Building
Halifax Nova Scotia
Canada
B3H4J2
Nature of Requirements: 

This ACAN Notice Amendment No. 001is being issued to add the following GSIN:

GSIN: V502CA (Accommodations and/or Food Support Services) 

Accommodations and Meals for Canadian Forces (CF) Tattoo personnel participating in the Royal Nova Scotia International Tattoo - summer 2016

W010X-16C110/A
LeBlanc, JoAnne
Telephone No. - (902) 496-5010 
Fax No. - (902) 496-5016

1. Advance Contract Award Notice (ACAN): 
An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 

2. Definition of the requirement: 
The Departmentof National Defence has a requirement for Accommodations and Meals, for Canadian Forces (CF) Tattoo personnel participating in the Royal Nova Scotia International Tattoo the summer of 2016, from June 30th, 2016 to July 7th, 2016.  Rehearsals normally begin on or about 20 June, however, some personnel are required prior to that time; therefore, rooms should be available from 13 June. Departure is normally the day following the final performance. The estimated maximum number of guest nights per year would be 4600 (200 guests x 23 nights) and the estimated minimum number of guest nights per year would be 2300 (100 guests x 23 nights).

3. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements) 
Any interested suppliermust demonstrate by way of a statement of capabilities that its product meets the following requirements: 

The supplier:
a)  Must be located within a 5 kilometer radius of the Halifax Metro Centre, and in as few locations as possible;
b)  Will provide Rooms which can be either single or double occupancy, each having a single bed or beds, a desk, a desk chair, curtains, a closet and lamp(s).  Double occupancy rooms shall have two (2) beds and must be of sufficient size to comfortably accommodate two (2) guests;
c)  Must provide an acceptable source of physical fitness facilities, in close proximity to the accommodations, which shall be available to all CF Tattoo residents (i.e., safe running area, exercise area and equipment, swimming pool, etc.);
d)  Will be responsible for the daily cleaning of all public washroom facilities, lounges and common areas;
e)  Must supply at least one appropriately sized rehearsal room (minimum 1200 square feet) available for bands to practice.  The room should be either sound proof or located away from any area requiring quiet.  The room need not be in an accommodation building but must be close;
f)  Must provide Common lounge(s), each equipped with cable television and chairs/sofas, for CF Tattoo residents.  The number of lounges must be sufficient to accommodate all CF Tattoo residents.  The allocation of lounges needs to take into consideration the age differences between various CF Tattoo groups, i.e., adult versus cadet groups.  There must be at least one lounge to accommodate a minimum of 50 cadets;
g)  Must provide a designated area for CF Tattoo buses to drop off and pick up CF Tattoo residents.  The area must be in accordance with HRM traffic laws and it must be readily accessible to the accommodations;
h)  Must provide parking to CF Tattoo residents and will be billed to the individual owners;
i)  Along with the Accommodations, supplier must provide Food Services to all cadets - (daily Breakfast (access to Lunch and Dinner meals to CF Tattoo residents is desirable) at predetermined set times (list of specific dietary requirements will be provided). The dining area designated for CF Tattoo residents shall be near the CF Tattoo accommodation area.  

4. Applicability of the trade agreement(s) to the procurement: 
This procurement is subject to the following trade agreement(s) 
o Agreement on Internal Trade (AIT)
o World Trade Organization - Agreement on Government Procurement (WTO-AGP)
o North American Free Trade Agreement (NAFTA)

5. Justification for the Pre-Identified Supplier: 
The supplier selected in advance and identified in section 10, Dalhousie University - Conference Services & Summer Accommodations, is to our knowledge the only supplier meeting all the specifications required in the section 3.  

The Supplier is capable of providing all requirements listed under section 3, within the required 5-kilometer radius from the Metro Centre.

6. Government Contracts Regulations Exception(s): 
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) - only one person is capable of performing the work.

7.Exclusions and/or Limited Tendering Reasons 
The following exclusion(s) and/or limited tendering reasons are invoked under the: 

Agreement on Internal Trade (AIT) - Article 506.12 (b)
North American Free Trade Agreement (NAFTA) - Article 1016.2 (b) 
World Trade Organization - Agreement on Government Procurement (WTO-AGP) - Article(s) XV.1 (b) 


8. Period of the proposed contract or delivery date:
From as early as June 13th to July 7th, 2016, with an option to extend for two additional years(currently unfunded) - summer 2017 and 2018.

9. Cost estimate of the proposed contract. 
The estimated value for this notice is in the following cost category: 
$200,000.00 (applicable taxes included).

10. Name and address of the pre-identified supplier: 
Dalhousie University, Conference Services & Summer Accommodations
6136 University Ave.
Room 407, Student Union Building
Halifax, Nova Scotia 
B3H 4R2

11. Suppliers' right to submit a statement of capabilities: 
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of thisnotice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

12. Closing date for a submission of a statement of capabilities: 
The closing date and time for accepting statements of capabilities is:2:00 p.m. ADST, Thursday, May 12, 2016.

13. Inquiries and submission of statements of capabilities: 
JoAnne LeBlanc
Supply Officer
Public Services and Procurement Canada
Atlantic Region - Acquisitions Branch 
1713 Bedford Row
Halifax, Nova Scotia
B3J 3C9
Telephone:  (902) 496-5010
Facsimile:  (902) 496-5016
E-mail address:  joanne.leblanc3@pwgsc-tpsgc.gc.ca



Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.