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Solicitation number 51019-135016/B

Publication date

Closing date and time 2013/10/24 13:00 EDT

Last amendment date

    Trade Agreement: Agreement on Internal Trade (AIT)
    Tendering Procedures: The bidder must supply Canadian goods
    and/or services
    Attachment: None
    Competitive Procurement Strategy: Lowest/Lower Bid
    Comprehensive Land Claim Agreement: No
    Nature of Requirements: 
    This bid solicitation cancels and supersedes previous bid
    solicitation number 51019-135016/A dated August 6, 2013 with a
    closing of September 4, 2013 at 2:00 p.m. ADT. A debriefing or
    feedback session will be provided upon request to
    bidders/offerors/suppliers who bid on the previous solicitation.
    Veterans Affairs Canada requires records storage and reference
    services for non-archival information resources for Veterans
    Affairs Canada offices located across Canada.  
    The files are allocated based on geographical area and they must
    stay that way for operational reasons. The work in each area
    includes but is not limited to:  accession, storage, retrieval,
    withdrawal, refile, interfile, transportation, and destruction. 
     The offices are located in:  Dartmouth, NS; Montreal, QC;
    Ottawa, ON; Toronto, ON, Winnipeg, MB; and Vancouver, BC.
    It is intended to award the Contract to a single service
    provider or joint venture provided there is one(1) Inventory
    Management Control System (IMCS) to meet the following
    requirement:  the Contractor's IMCS will be a streamlined,
    enterprise-wide and nationally integrated system that will
    provide the capability for a single view of VAC's consolidated
    inventory holdings using one datastore. Users will be able to
    search for a record without the need to know where it is
    physically stored.
    The period of the Contract will be seven (7) years with option
    to extend the term of the Contract by up to three (3) additional
    one year period(s).
    There is a security requirement associated with the requirement.
    For additional information, consult Part 4 - Evaluation
    Procedures and Basis of Selection, and Part 6 - Resulting
    Contract Clauses of the Request for Proposal document.
    This procurement is limited to Canadian services.
    Delivery Date: Above-mentioned
    The Crown retains the right to negotiate with suppliers on any
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Agreement on Internal Trade (AIT)

    Partner with another business

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    Contact information

    Contracting organization

    Public Works and Government Services Canada
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Contracting authority
    Figueredo, Laila
    (902) 496-5353 ( )
    (902) 496-5016
    1713 Bedford Row
    Halifax, N.S./
    Halifax, (N.É.), B3J 3C9

    Buying organization(s)

    Veterans Affairs Canada
    Jean Canfield Building, 1st Floor, 191 Great George Street
    Charlottetown, Prince Edward Island, C1A 4L2
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added

    Access the Getting started page for details on how to bid, and more.

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    Summary information

    Notice type
    Request for Proposal
    English, French
    Region(s) of delivery
    British Columbia
    Nova Scotia
    Ontario (except NCR)
    Quebec (except NCR)
    National Capital Region (NCR)
    Commodity - GSIN
    Click the links below to see a list of notices associated with the GSIN codes.

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    Date modified: