FREQUENCY STABLEMOOR ADCP BUOY

Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
ROMOR Atlantic Limited
51 Raddall Avenue
Unit # 10
Dartmouth Nova Scotia
Canada
B3B1T6
Nature of Requirements: 
F5956-130214/A
Dunphy, Nancy
Telephone No. - (902) 496-5481 
Fax No. - (902) 496-5016

TITLE:  SUB-SEA BUOYANCY ASSEMBLIES

1.	Advance Contract Award Notice (ACAN)

An ACAN is a public notice indicating to the supplier community
that a department or agency intends to award a contract for
goods, services or construction to a pre-identified supplier,
thereby allowing other suppliers to signal their interest in
bidding, by submitting a statement of capabilities. If no
supplier submits a statement of capabilities that meets the
requirements set out in the ACAN, on or before the closing date
stated in the ACAN, the contracting officer may then proceed
with the award to the pre-identified supplier. 

2.	Definitions of requirement:

The Department of Fisheries and Oceans Science has a requirement
for various sub-sea buoyancy assemblies.  These assemblies
provide buoyancy and housings for oceanographic instruments. 
They are used on oceanographic moorings, for conducting
oceanographic research.

3. 	Criteria for assessment of the Statement of Capabilities:

Minimum Essential Requirements

Any interested supplier must demonstrate by way of a statement
of capabilities that its equipment meets the following
requirements:

Each sub-sea buoyancy assembly must meet the following
requirements:

"	Each assembly must be of a capsule shape with a tail; a
spherical shape is not acceptable.  The 		capsule / tail design
offers low drag and decreases mooring oscillation, inclination
and excursions 		during high current events.
"	Buoyancy material must be solid syntactic foam, with an
integral mooring frame and handling 		features (for
deployment/recovery).  
"	All metal materials (including the integral mooring frame and
handling features) must be AISI 316 		or 316L stainless steel
alloy.  The mooring frame must be designed with a suitable
factor of safety 	for the buoyancy force and dry weight of the
assembly.  Also, it must feature an eye suitable for
		connection with a commercially-available AISI 316 stainless
steel bow shackle, each end.
"	A fibre-reinforced plastic protective shell or polyurethane
elastomer shell (for the syntactic foam 		portion of the
exterior) must be provided, orange or yellow in (bright) colour.
"	The tail section must be made of durable cast polyurethane or
fibreglass, and of sufficient 		thickness (strength) for typical
warehouse and ship handling.  It must be orange or yellow in
		(bright) colour.
"	Labeling: each assembly must have its maximum depth rating and
working load limit for the 		mooring frame clearly identified on
the exterior (i.e. XXXX m MAX DEPTH, WLL = XXXX kg).  
"	Each assembly must include an instrument well and
mounting/securing hardware for the provision 	of one Teledyne RD
Instruments ADCP Work Horse instrument (Quartermaster - 150 kHz,
Long 		Ranger - 75 kHz), for both upward and downward looking
configurations  (data sheets attached).
"	An installation drawing, issued for review and approval, prior
to manufacturing, outlining the 		details and dimensions of each
sub-sea buoyancy assembly design.




Deliverables:

Assembly	Buoyancy	Depth Rating 	Quantity
Design A	500 lb	1500 m	1
Design B	1000 lb	1500 m	1
Design C	500 lb	3500 m	1
Design E	2200 lb	1500 m	2


NOTE: The basic design for each assembly (or design variation)
is described in the Minimum Essential Requirements above. These
4 design variations (Design A, B, C and E) differ from each
other by buoyancy and depth rating (as shown under the
Deliverables section directly above). For example, Design A
(described in the Minimum Essential Requirements) offers 500 lb
of positive buoyancy and has a depth rating of up to 1500 M in
seawater.

4. 	Applicability of the trade agreement(s) to the procurement:

This requirement is subject to the following trade agreements:

1.  North American Free Trade Agreement (NAFTA)
2.  The Agreement on Internal Trade (AIT).

5.	Justification for the Pre-Selected Supplier:

ROMOR Ocean Solutions is the exclusive, sole reseller of
Flotation Technologies Inc.'s products to customers in Canada. 
Flotation Technologies is the is the manufacturer of the sub-sea
buoyancy assemblies.  Their buoyancy assemblies are designed
specifically to fit a Teledyne RD Instruments ADCP Work Horse
oceanographic instrument.  Flotation Technologies has an
alliance partnership with Teledyne RD Instruments.  Department
of Fisheries and Oceans (DFO) has a large inventory of these
instruments (over $750,000.00) and a significant inventory of
similar buoyancy assemblies from Flotation Technologies.  DFO
has many years of data collection using this instrumentation
with this type of buoyancy, where the shape design is critical
for accurate measurements.  ROMOR Ocean Solutions, as the sole
reseller of Flotation Technologies' equipment have been
identified as the only equipment and the only supplier capable
of meeting the government's requirements.

6. 	Government Contracts Regulations Exception:

The following exception to the Government Contracts Regulations
is invoked for this procurement under subsection  6(d) - "only
one person is capable of performing the work".

7. 	Exclusions and/or Limited Tendering Reasons

The following limited tendering reasons apply:

Government Contracts Regulations GCR 6 (d) only one person is
capable of  performing the contract.
Subject to NAFTA 1016.2 (b)  when, for works of art or for
reasons connected with protection of exclusive rights, such as
patents or copyrights, or in the absence of competition for
technical reasons, the products or services can be supplied only
by a particular supplier and no reasonable alternative or
substitute exists.

Subject to NAFTA 1016.2 (d) for additional deliveries by the
original supplier that are intended either as replacement parts
or continuing services for existing supplies, services or
installations, or as the extension of existing supplies,
services or installations, where a change of supplier would
compel the entity to procure equipment or services not meeting
requirements of interchangeability with already existing
equipment or services, including software to the extent that the
initial procurement of the software was covered by this Chapter; 

Subject to AIT 506.12 (a) to ensure compatibility with existing
products, to recognize exclusive rights, such as exclusive
licences, copyright and patent rights, or to maintain
specialized products that must be maintained by the manufacturer
or its representative.

Subject to AIT 506-12 (b) where there is an absence of
competition for technical reasons and the goods or services can
be supplied only by a particular supplier and no alternative or
substitute exists.

8. 	The period of the proposed delivery date:

The equipment is to be delivered by no later than 31 March 2014.
 

9. 	A cost estimate of the proposed contract

The estimated value of the contract is $138,125.00 (HST extra).

10. 	Name and address of the pre-identified supplier:

Romor Ocean Solutions
51 Raddall Ave. Unit #10
Dartmouth, Nova Scotia
Canada
B3B 1T6

11.	Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available
to meet the specified requirements may submit a statement of
capabilities in writing to the Contracting Authority identified
in this Notice on or before the closing date of this Notice. The
statement of capabilities must clearly demonstrate how the
supplier meets the advertised requirements.

12. 	The closing date for a submission of a statement of
capabilities.

The closing date and time for accepting statements of
capabilities is: October 11th, 2013 at 2:00 p.m. (ADT)

13. 	Inquiries and submission of statements of capabilities
Contracting Authority

Inquiries and statements of capabilities are to be directed to
the Contracting Authority:

Nancy Dunphy
Supply Officer
Public Works and Government Services Canada
Atlantic Region - Acquisitions Branch 
1713 Bedford Row
Halifax, Nova Scotia
B3J 3C9

Telephone:  902-496-5481
Facsimile:  902-496-5016
E-mail:  nancy.dunphy@pwgsc-tpsgc.gc.ca

Delivery Date: 31/03/2014

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.