SCIENTIFIC LAB SERVICES

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
N B Research & Productivity Council
921 College Hill Road
Fredericton New Brunswick
Canada
E3B6Z9
Nature of Requirements: 
SCIENTIFIC LAB SERVICES

F5240-120005/A
Collier, Susan
Telephone No. - (902) 496-5350 
Fax No. - (902) 496-5016

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a statement of capabilities that meets
the requirements set out in the ACAN, the competitive
requirements of the government's contracting policy have been
met. Following notification to suppliers not successful in
demonstrating that their statement of capabilities meets the
requirements set out in the ACAN, the contract may then be
awarded using the Treasury Boards electronic bidding
authorities. However, should a Statement of Capabilities be
found to meet the requirements set out in the ACAN, then the
contracting authority will proceed to a full tendering process.

Background: The St Andrews Biological Station (SABS) Coastal
Ecology Science Division (CESD) is responsible for conducting
research and providing science-based advice to Fisheries,
Habitat, Oceans and Aquauculture Management in support of
Fisheries and Oceans Canada (DFO) Corporate Business Plan.  Much
of this research is funded through various internal,
collaborative and external funding agreements with durations of
1-3 years.

1.    Definition of requirement: The Department of Fisheries and
Oceans (DFO), located in St. Andrews, New Brunswick requires a
high level of expertise in Scientific Lab Services Feld Sampling
collection. It is a requirement that the lab meets the varied
requirements of SABS' programs including but not limited to:
DNA, molecular biology, virology, bacteriology. These services
are provided by technicians, biologists, chemist, geneticists,
and statisticians, etc.

Recently, Department of Fisheries and Oceans Science has
refocused its mandate toward enhanced habitat research which
will increase the need for analysis of environmental conditions
in a lab setting.

Field Sampling Collection would be limited to areas along:
Shores of Passamaquoddy Bay, Fundy Bay, and the islands within
the Bays such as the Fundy Islands (Deer Island , Grand Manan
and Campobello). The contractor may also be provided with
samples as determined by Department of Fisheries and Ocean
employees (this would be when DFO employees have collected
samples and ship them to the Contractor).






2.    Description of the work:

TASK AUTHORIZATIONS
The overall goal of this project is field sampling collection.
Specifically, the Contractor will: 

Analytical Chemistry:

Task	Unit of Billing	Frequency might use over 3-year period
Organic 		
PCBs in water, sediment and biota	Per sample / volume of
samples	Infrequent
PAH and Alkyl PAH in water sediment and biota	Per sample /
volume of samples	Infrequent
Phenols and alkyl Phenols in water and sediment	Per sample /
volume of samples	Infrequent
Hydrocarbons in water and sediment	Per sample / volume of
samples	Infrequent
VOC in water and sediment	Per sample / volume of
samples	Infrequent
Pesticide Residues in water sediment and biota	Per sample /
volume of samples	100
Dioxins and Furans in water, sediment and biota	Per sample /
volume of samples	50
Brominated Flame Retardants in water, sediment and biota	Per
sample / volume of samples	Infrequent
Antibiotic Residues in biota	Per sample / volume of
samples	Infrequent
Inorganic		
General Chemistry in water	Per sample / volume of samples	390
Trace Metals (31 element analysis) in water, sediment and
biota	Per sample / volume of samples	300
Specialty Trace Metals analysis (i.e. otoliths)	Per sample /
volume of samples	50
Mercury (total and Methyl Mercury) in water, sediment and
biota	Per sample / volume of samples	Infrequent
Grain Size in sediment	Per sample / volume of samples	Infrequent
Food		
Nutritional Analysis	Per sample / volume of samples	300
Fat Analysis	Per sample / volume of samples	300
Protein	Per sample / volume of samples	450
Fish Health Services:		
RT-PCR (One step) includes specimen extraction, amplification
and detection)	Per sample / volume of samples	600
PCR (only)	Per sample / volume of samples	100
qRT-PCR (quantitative real-time RT-PCR) (includes specimen
extraction, amplification and quantification)	Per sample /
volume of samples	300
qPCR (quantitative real-time PCR) (includes specimen extraction,
amplification and quantification)	Per sample / volume of
samples	50
DNA extraction (only)	Per sample / volume of samples	150
DNA sequencing (from purified PCR product, raw sequencing files,
no analysis)	Per sample / volume of samples	Infrequent
Total RNA extraction (only)	Per sample / volume of samples	150
RT (reverse transcription) (per RNA sample)	Per sample / volume
of samples	Infrequent
Technical tasks, laboratory (e.g. method development)	Per sample
/ volume of samples	300
Real-time PCR (semi-quantitative) (includes specimen extraction,
amplification and detection)	Per sample / volume of samples	300
Real-time RT-PCR (semi-quantitative) (includes specimen
extraction, amplification and detection)	Per sample / volume of
samples	Infrequent
Virus isolation (no RT-PCR confirmation)	Per sample / volume of
samples	300
Viral culture in flask, 50ml	Per sample / volume of samples	300
Viral titration (per culture or per cell line)	Per sample /
volume of samples	300
Virology (two cell lines)	Per sample / volume of
samples	Infrequent
Virology (additional cell lines)	Per sample / volume of
samples	Infrequent
Necropsy (post-mortem examination)	Per sample / volume of
samples	Infrequent
Bacterial culture presumptive ID and propagation	Per sample /
volume of samples	Infrequent
Bacterial characterization	Per sample / volume of
samples	Infrequent
Parasite culture presumptive ID and propagation	Per sample /
volume of samples	Infrequent
Antibiotic sensitivity testing	Per sample / volume of
samples	Infrequent
ELISA assays (per sample (1-5) (>5))	Per sample / volume of
samples	Infrequent
Na+, K+, ATPase testing	Per sample / volume of samples	600
water analysis (dissolved oxygen, TAN, nitrite, nitrate, metals,
pesticides, aquaculture pharmaceuticals, temperature,
alkalinity, hardness, salinity/conductivity, etc.)	Per sample /
volume of samples	100
Genotyping:		
Salmon USFWS "continent of origin" protocol (per sample)	per
hour	Infrequent
Genotyping - high-throughput genotyping using well developed
highly variable microsatellite and microarray panels for a range
of salmonids and finfish species - one multiplex (per
sample)	per hour	900
Genotyping - high-throughput genotyping using well developed
highly variable microsatellite and microarray panels for a range
of salmonids and finfish species- two multiplexes (per
sample)	per hour	150
Wildlife genotyping - for court, Standards Council of Canada
accredited method) (per sample)	per hour	Infrequent
Custom Genotyping - developing a robust panel of genotyping
markers for various species of aquatic animals including salmon,
haddock, cod, halibut, mussels, oysters, sea urchin, etc.
(depends on species and number of markers required-quoted on as
necessary)	per hour	Infrequent
Broodstock analyses and development-consultation 	per hour	60
Population (genetic) studies- inbreeding, relatedness,
parentage/pedigree analysis (per hour)	per hour	60
Molecular Biology Research and Development:		
Writing protocols, project reports	All inclusive rate (include
per hour, materials and travel to meetings)	120
Assist or lead in development of experimental design	All
inclusive rate (include per hour, materials and travel to
meetings)	120
Assist or lead in development of a test or method	All inclusive
rate (include per hour, materials and travel to meetings)	120
Epidemiological study design	All inclusive rate (include per
hour, materials and travel to meetings)	Infrequent
Statistical data analysis	All inclusive rate (include per hour,
materials and travel to meetings)	120
Data analyses, not statistic  	All inclusive rate (quoted by
job: per hour, materials)	60
Vaccine development 	All inclusive rate (quoted by job: per
hour, materials)	Infrequent
Vaccines and therapeutants testing and validation (depend on
extend of validation, quoted by job)	(feed, labor)
(/kg/m3/day)	Infrequent
Animal holding*  (includes tank and effluent treatment, feed,
labor) (/kg/m3/day) -	'effluent treatment' refers to the process
of  decontaminating pathogen agents in the discharge water and
solid waste (decontaminate = a process by which specific
pathogens are rendered non-infectious) * consistent with CCAC
(Canadian Council on Animal Care)requirements	All inclusive rate
(include per hour, materials and travel to meetings)	Infrequent
Sampling:		
Sample collection from a laboratory study 	per fish/per tissue
by volume	300
Sample collection on field 	All inclusive of person time, travel
and expenses for contractor	300
Trips to field site	All inclusive of person time, travel and
expenses for contractor	36
Sample collection by boat (per boat hr)	All inclusive of person
time, travel and expenses for contractor	Infrequent
Note: sample collection would be limited to areas along the
Fundy Coast (Moncton to St. Stephen) and the Fundy Islands.
Collections by boat would be in Passamaquoddy Bay,  Bay of Fundy
and around aquaculture sites within those Bays.		


3.    Criteria for assessment of the Statement of Capabilities

Minimum Essential Requirements

The St Andrews Biological Station (SABS) Coastal Ecology Science
Division (CESD) requires Quality Assurance/Quality Controlled
analytical data.  The ideal is an intenationally recognised data
generation standard, such as the International Standards
Organisation (ISO) 17025 protocol.  This applies to organic and
inorganic chemistry, feeds analysis, fish pathogen, genetics and
molecular biology analyses.  In order for CESD to incorporate
results into policy and regulatory decision-making advice, a
forensic (continuity of evidence/specimen tracking) is required.
 

It is a requirement that the lab meets the varied requirements
of SABS' programs including but not limited to: DNA, molecular
biology, virology, bacteriology.








4. Applicability of the trade agreement(s) to the procurement

This procurement is subject to the following trade agreement(s):

Agreement on Internal Trade (AIT)

5.    Justification for the Pre-Identified Supplier

Research and Productivity Council (RPC) have the experience and
expertise required to deliver the services and are the only
laboratory situated within the Atlantic Provinces within driving
distance that has the capabilities to complete bacteriology
studies and other sampling which are required. In order to avoid
duplication of analytical laboratory services that can be
accessed externally, SABS hasassessed local research
laboratories for: (a) accessibility; (b) familiarity with marine
research requirements (note: fundamental differences are
required for saltwater versus freshwater aquatic sample
analyses); and (c) established quality assurance/quality control
for analytical methods (e.g., ISO 17025). The Research and
Productivity Council, an agency of the province of New
Brunswick, is the sole facility that can provide all the
services listed in F5240-120005 based on infrastructure,
analytical expertise and quality controlled data production
systems.

6. Government Contracts Regulations Excemption(s)

The following exception to the Government Contracts Regulations
is invoked for this procurement under subsection 6(d) - only one
person is capable of performing the work.

7. Ownership of Intellectual Property

Canada intends to retain ownership of any Foreground
Intellectual Property arising from the performance of the Work
under the proposed contract on the basis that the main purpose
of the contract, or of the deliverables contracted for, is to
generate knowledge and information for public dissemination.

8. Period of the proposed contract or the delivery date(s)

As indicated above under description of work. We cannot furnish
specific start and end dates.  Each project undertaken using
this Task Authorization will encompass a Collaborative Agreement
with specified deliverables, milestones and end dates.

Depending on the projects, could be electronic files, hard copy
file and or both.
Note: Whenever practical and economically feasible, submissions,
reports or written communication will be made on recycled,
double sided paper or on disk, where appropriate.




9 A cost estimate of the proposed contract

The cost estimate of the proposed contract, is $100,000.00 per
year for three (3) years . A total estimate of $300,000.00 HST
extra.

10.     Name and Address of pre-identified supplier 

Research and Productivity Council (RPC)
921 College Hill Road
Fredericton, New Brunswick   E3B 6Z9

11.    Submission of Statement of Capabilities
Suppliers who consider themselves fully qualified and available
to provide the services/goods described in the ACAN, may submit
a statement of capabilities in writing to the Contracting
Officer identified in this Notice on or before the closing date
of this Notice. The statement of capabilities must clearly
demonstrate how the supplier meets the advertised requirements.
Statement of capabilities received after the mentioned delay
will not be considered.

Suppliers that have submitted a response will be notified in
writing of Department's decision whether to continue with the
aforementioned procurement or to complete the requirement.

The Agency File Number, the Contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope or, in the case of a facsimile transmission, on the
covering page.

Responses received on or before the closing date will be
considered solely for the purpose of deciding whether or not to
conduct a competitive procurement. Information provided will be
used by the Crown for technical evaluation purposes only and
will not be construed as a proposal. Your written response must
provide sufficient evidence that clearly demonstrates that your
service is capable of fulfilling this requirement.

12.    Closing Date and time for Submissions

Submissions must be received on or by August 7th, 2012.

14.    Inquiries and submission of statements of capabilities

Susan Collier
Supply Specialist | Spécialiste en approvisionnement
Acquisitions  | Approvisionnements 
Public Works and Government Services Canada | Travaux publics et
Services gouvernementaux Canada
1713 Bedford Row, Halifax, NS B3J 1T3 | 1713 Bedford Row 
Halifax, (N.É.) B3J 1T3
susan.collier@pwgsc-tpsgc.gc.ca
Telephone | Téléphone 902-496-5350
Facsimile | Télécopieur 902-496-5016
Teletypewriter | Téléimprimeur 1-800-926-9105
Government of Canada | Gouvernement du Canada

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

This PWGSC office provides procurement services to the Public in
English.






Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.