IHRA Accommodation and Catering

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
IHRA Accommodation and Catering

2.	Statement of Work

The Government of Canada is hosting a conference for IHRA. The
conference will be held in Toronto from October 08 to October
10, 2013. Canada requires suppliers that will provide guest
rooms from October 05 to October 10, 2013 for delegates for the
duration of the event and optional catering services at the
hotel for a cocktail reception October 08 and a formal dinner
October 09. 

The three-day conference will be held in Toronto, Ontario and
approximately 200 participants will attend the various plenary
and breakout sessions. Conferences are not open to the public or
Media.

2.1	Requirement A

2.1.1 Canada requires two (2) suppliers that will provide guest
rooms from October 05 to October 10, 2013 for delegates for the
duration of the event and optional catering services at the
hotel for a cocktail reception October 08 and a formal dinner
October 09 to one of the two suppliers.

The establishment must have a Canada Select Star rating of 4 or
higher or a Canadian Automobile Association (CAA) Diamond rating
of 3 or higher.  
 
The facility of the bidder is suitable to host high-profile
international events; service and amenities are refined and
sophisticated combined with a high degree of hospitality,
service and attention to detail; and an on-site business centre
is accessible to international delegates.

The Bidder must have proven experience in the management and
planning of large scale high profile national and international
conferences and events with foreign distinguished guests or
government officials.

2.1.2 	Location 

Area 1:
The accommodation must be located in downtown Toronto within 6
km from Exhibition Place.

Area 2:
If the requirement cannot be met in Area 1, accommodation
located outside of Area 1 up to 26 km of Exhibition Place will
be considered for a contract.  

2.2	Requirement B

2.1.1 Canada requires two (2) suppliers that will provide guest
rooms from October 05 to October 10, 2013 for delegates for the
duration of the event. The establishment must have a Canada
Select Star rating of 3 or higher or a Canadian Automobile
Association (CAA) Diamond rating of 2 and a half or higher. The
Bidder's property is neat and well maintained and features
business services and amenities for international guests.

2.1.2 	Location 

Area 1:
The accommodation must be located in downtown Toronto within 6
km from Exhibition Place.

Area 2:
If the requirement cannot be met in Area 1, accommodation
located outside of Area 1 up to 26 km of Exhibition Place will
be considered for a contract.



Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.