Provide parts, maintenance amd repair for Motor coach bus

Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Interchangeable Parts
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Motor Coach Industries Ltd
1400, rue Barré
montréal Quebec
Canada
H3C1N4
Nature of Requirements: 
Requirements definition

PURPOSE
This document sets out the general and specific requirements
concerning a regional individual standing offer (RISO) for the
supply, on an as-needed basis, of replacement parts as well as
for maintenance and repair services for MOTOR COACH
INTERNATIONAL (MCI) motor coaches for the transport and
maintenance platoon, Department of National Defence (DND), as
indicated below, on a regular schedule as well as on request and
based on the needs set out below.

BACKGROUND
DND's transport and maintenance platoon has three (3) 2007 MCI
model J4500 motor coaches in its fleet that require inspection
every six months or every 16,000 km in accordance with DND's and
the manufacturer's standards. To meet the objective, the
Contractor must have rapid and continuous access to a supply of
original and generic parts as well as to an MCI motor coach
maintenance and repair service. The workshop is tasked with
maintaining all DND vehicles and meeting road safety standards
established by the manufacturer, Transport Canada and DND.

The services required on request and as needed shall be
available at all times, from Monday to Friday between 7:00 a.m.
and 4:00 p.m., and outside of regular working hours, including
Saturdays, Sundays and holidays. The bidder shall provide the
facility, tools, labour and parts to maintain and repair MCI
motor coaches.

Sole-source justification and exception to international trade
agreements

The Department of National Defence requires that the mechanics
working on its MCI motor coaches have specific training on this
type of vehicle. It is our intent to issue a standing offer to
MCI Sales and Service Centre of Montreal, Quebec, as to our
knowledge, it is the sole supplier that employs technicians
trained by MCI for the specific repair of these coaches. This is
in line with section 1016 2b of NAFTA as well as with  paragraph
12 of section 506 of AIT.

Term of service

The services are required for two years from the date of award
with one potential extension of one year.

Co-ordinates of the potential offerer

MCI Sales and Service Centre
1400 Barre Street, Montreal, QC, Canada  H3C 1N4
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.