Fanfare Trumpets

Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
RICHARD SMITH(MI)LIMITED
Richard Smith (MI) Ltd
Cornbrough
Sheriff Hutton
United Kingdom
YO606RU
Nature of Requirements: 

1. Advance Contract Award Notice (ACAN) 

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 

2. Definition of the requirement :

The Department of National Defence has a requirement for the supply of four (4) types of fanfare trumpets compliant with the specifications mentioned below.
This requirement is to fulfil operational needs related to the Music - 438 Tactical Helicopter Squadron, which is to support the Canadian Armed Forces (CAF) operations and the Royal Canadian Air Force (RCAF) in performing music at official ceremonial military activities.
A total of eight (8) trumpets is requested :
• Trompette héraldique soprano chromatique en Mi bémol  (quantity : 1)
• Trompette héraldique melody chromatique en Si bémol   (quantity : 4)
• Trompette héraldique ténor chromatique en Si bémol   (quantity : 2)
• Trompette héraldique basse chromatique en Si bémol et Fa  (quantity : 1)

3. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements):

o Any interested supplier must demonstrate by way of a statement of capabilities that its product/equipment/system (as appropriate) meets the following requirements:

The supplier must provide one (1) chromatic Soprano Fanfare Trumpet 

The trumpet must:
 
a. meet standards of NATO S/N 7710-99-282-5570 
b. be silver in color 
c. be pitched in the key of E flat  
d. have a Trumpet mouthpiece shank diameter 
e. have 3 valves  
I. Each valve must be made of nickel based alloy for corrosion resistance (example but not limited to :  monel) and include a spring; 
II. Each valve casing must have its own tuning slide; 
III. A shunt ring must be located near the valve setup to facilitate instrument holding. 
f. have no rotative valve 
g. have a removable leadpipe (for tuning) 
h. have a minimum of one (1) waterkey (lever or amado) 
i. have a soldered lyre receiver (for march packs) 
j. have a bell diameter from 128 to 132 mm
k. be between 103 and 105 cm long (Instruments length must be the same for the whole set) 
l. have two (2) banner rings distanced from 43 to 45 cm , one another (must be the same distance for the whole set) 
m. have one (1) instrument case 
 
The supplier must provide four (4) chromatic Melody Fanfare Trumpet 
The trumpets must: 
a. meet standards of NATO S/N 7710-99-922-4126 
b. be silver in color 
c. be pitched in the key of  B Flat 
d. have a Trumpet mouthpiece shank diameter 
e. have 3 valves  
I. Each valve must be made of nickel based alloy for corrosion resistance (example but not limited to :  monel) and include a spring; 
II. Each valve casing must have its own tuning slide; 
III. 1St Valve must have finger hook; 
IV. 3rd valve must have a full ring for finger.  
f. have no rotative valve 
g. have a removable leadpipe (for tuning)
h. have a minimum of one (1) tuning slide
i. have a minimum of one (1) waterkey (lever or amado)
j.     have a soldered lyre receiver (for march packs) 
k. have a bell diameter from 128 to 132 mm
l. be between 103 and 105 cm long (Instruments length must be the same for the whole set) 
m. have two (2) banner rings distanced from 43 to 45 cm , one another (must be the same distance for the whole set) 
n. have one (1) case per instrument
 
The supplier must provide two (2) chromatic Tenor Fanfare Trumpets (Qty 2) 

The trumpets must: 
 
a. meet standards of NATO S/N 7710-99-989-1446 
b. be silver in color 
c. be pitched in the key of B Flat 
d. have a tenor trombone mouthpiece shank diameter 
e. have 3 valves  
i. Each valve must be made of nickel based alloy for corrosion resistance (example but not limited to :  monel) and include a spring; 
ii. Each valve casing must have its own tuning slide; 
iii. A shunt ring must be located near the valve setup to facilitate instrument holding. 
f. have no rotative valve 
g. not require a removable leadpipe
h. have a minimum of one (1) tuning slide 
i. have a minimum of one (1) waterkey (lever or amado) 
j. have a soldered lyre receiver (for march packs) 
k. have a bell diameter from 158 to 162 mm
l. be between 103 and 105 cm long (Instruments length must be the same for the whole set) 
m. have two (2) banner rings distanced from 43 to 45 cm , one another (must be the same distance for the whole set) 
n. have one (1) case per instrument
 
The supplier must provide one (1) chromatic Bass Fanfare Trumpet.
The trumpet must:
 
a. meet standards of NATO S/N 7710-99-840-8489 
b. be silver in color 
c. be pitched in the key of B Flat (and F for rotory valve section)
d. have a bass trombone mouthpiece shank diameter 
e. have 3 valves  
i. Each valve must be made of nickel based alloy for corrosion resistance (example but not limited to : monel) and include a spring; 
ii. Each valve casing must be linked to its own tuning slide; 
iii. A shunt ring must be located near the valve setup to facilitate instrument holding. 
f. have a minimum of one (1) rotary valve
g. not require a removable leadpipe
h. have a minimum of two (2) tuning slides 
i. have a minimum of one (1) waterkey (lever or amado) 
j. have a soldered lyre receiver (for march packs) 
k. have a bell diameter from 158 to 162 mm
l. be between 103 and 105 cm long (Instruments length must be the same for the whole set) 
m. have two (2) banner rings distanced from 43 to 45 cm , one another (must be the same distance for the whole set) 
n. have one (1) instrument case
 
4. Applicability of the trade agreement(s) to the procurement:

This procurement is subject to the following trade agreement : 
o Canadian Free Trade Agreement (CFTA)


5. Set-aside under the Procurement Strategy for Aboriginal Business 

Non-applicable for this requirement.

6. Comprehensive Land Claims Agreement(s) 

Non-applicable for this requirement.

7. Justification for the Pre-Identified Supplier 
The supplier must be able to provide the 4 types of trumpets with compliance with all the criteria mentioned in the document attached. To PWGSC’s knowledge, only Smith & Watkins is able to provide these products.

8. Government Contracts Regulations Exception(s) :

L'exception suivante (ou les exceptions suivantes) au Règlement sur les marchés de l'État est (sont) invoquée(s) pour cet achat : paragraphe 6d) « une seule personne est capable d’exécuter le marché ».

9. Exclusions and/or Limited Tendering Reasons :

Les exclusions et/ou les raisons justifiant le recours à un appel d'offres limité suivantes sont invoquées en vertu de :
o Accord de libre-échange canadien (ALEC) - article 513, par. b).

10. Ownership of Intellectual Property:

Non applicable to this requirement.

11. Delivery Date :

o Delivery is requested by March 31, 2021 :
438 Tactical Helicopter Squadron
PO Box 100 Stn Bureau-Chef
Richelain, QC
J0J 1R0 

12. Cost estimate of the proposed contract :

The estimated value of the contract, including option(s), is $70,000.00 (GST/HST extra).

13. Name and address of pre-identified supplier :
Smith & Walkins
Cornborough, Whenby Lane
Sheriff Hutton, YORK, YO60, 6RU, U.K.

14. Suppliers right to submit a statement of capabilities :

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

15. Closing date for a submission of a statement of capabilities 

The closing date and time for accepting statements of capabilities is December 11, 2020, 2:00 PM (EST).
 
16. Inquiries and submission of statements of capabilities 

Inquiries and statements of capabilities are to be directed to: 

Caroline Séguin
Supply Specialist
Public Works and Government Services Canada
Telephone :  (514) 703-0455
Email : Caroline.Z.Seguin@tpsgc-pwgsc.gc.ca
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.