Infra Red detector

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada-Peru
FTA/Canada-Colombia FTA
Tendering Procedures: 
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Spectra Analysis, Inc.
257 Simarano Drive
Marlboro Massachusetts
United States
01752
Nature of Requirements: 
ADVANCE CONTRACT AWARD NOTICE- H3701-123165/A


The Drug Analysis Service (DAS) from Health Canada, Regions and
Programs Bureau, requires the purchase of three (3) Fourier
transform infrared (FTIR) detectors which can be coupled with a
gas chromatograph (GC). The analysis of the samples shall be
solid-phase and as a result, the system must allow the
deposition of chromatographed sample in a cryogenic chamber. The
FTIR system must also be able to be coupled, in parallel, with a
mass spectrometer (MS) to give a combined analysis technique
GC-FTIR/MS.

Sole source justification

The coveted equipment must be compatible with the equipment that
SAD already has: Agilent Technologies GC-MS. The results
generated by the solid-phase FTIR detector must be comparable
with the results generated on KBr or ATR supports of most
standard FTIR devices, allowing libraries searches (database).
The incompatibility of the FTIR spectra generated versus our
current DAS database would result in substantial additional
costs because the DAS databases required many years of
development and is composed of hundreds of substances. DAS only
uses the DAS developed database in order to certify/confirm the
presence of drugs and other substances in samples. The three DAS
laboratories are certified ISO 17025, therefore all the
equipments and the materials used must be commercial products
with service and support. 
The use of another product would require a custom product
development and would not ensure a service and technical support
from the manufacturer, which could easily become a problem.
Spectra Analysis Inc. is the only manufacturer to offer a FTIR
detector that can be coupled to a GC-MS. It can also perform
real time and post injection scan on a solid-phase sample. 
The targeted manufacturer is the only one offering a commercial
product that meets our criteria and that can provide maintenance
and repair service.

Requirement

More specifically, each system must meet the following criteria:

-	Direct deposition of the analyte on a sample holder, situated
in a cryogenic chamber 		(solid-phase) at the end of the GC; 
-	Must be compatible with Agilent Technologies GC;
-	The FTIR detector must be MCT or FPA type with a minimal
detection zone of 0.1mm x 		0.1mm;
-	Spectral range covered must be at least 650-4000 cm-1;
-	Data analysis must be done in real time and allow a
post-acquisition rescan to improve 		signal/noise ratio if
necessary;
-	Must be able to accept a minimum carrier gas flow range from
the GC column from 0.1 		to 3.0 mL/min;
-	Response factor shall be 15 mAU for 2 nanograms of nonadecane
injected on the column;
-	Background noise during real-time acquisition must be less
than 0.8 mAU peak to peak;
-	Equipped with a sample holder and must include a backup sample
holder (disk or other);
-	Sample holder capacity must be at least 50 hours of
acquisition;
-	Time required to efficiently clean the sample holder should be
less than 5 minutes;
-	The system must include a data processing software that allows
to operate all detector 		components and  to record raw data;
-	The system must generate comparable spectra to those generated
by ATR and/or Kbr 
	pellets.
-	Must include an electronic spectral library that allows
searching for the spectra 			identification.

The manufacturer must provide an on site minimum warranty of one
year. In addition, trained staff must be available for
subsequent technical assistance services. 

For all these reasons, we believe that it is the only existing
system capable of meeting all the above criteria. 

The purposes of this Advance Contract Award Notice (ACAN) is to
signal the government's intention to award a contract for these
goods to:

Spectra Analysis, Inc.
257 Simarano Drive
Marlboro, Massachusetts
01752
United States 

Before awarding a contract, however, the government would like
to provide other suppliers with the opportunity to demonstarate
that they are capable of satisfying the requirements set out in
this Notice, by submitting a statement of capabilities during
the 15 calendar day posting period.  

If other potential suppliers submit a statement of capabilities
during the 15 calendar day posting period that meet the
requirements set out in the ACAN, the government will proceed to
a full tendering process on either the government's electronic
tendering service or through traditional means, in order to
award the contract.  

If no other supplier submits, on or before the closing date, a
statement of capabilities meeting the requirements set out in
the ACAN, a contract will be awarded to the pre-selected
supplier.

Quantities: 3

Delivery date:  Delivery must be made before March 29, 2013

An infrared detector is ordered for each laboratory of Drug
Analysis Service of Canada. Thus, a detector must be delivered
to each of the following addresses:

Service d'analyse des drogues, Montréal :
1001 St-Laurent O.
Longueuil, PQ, Canada
J4K 1C7

Drug analysis service, Toronto :
2301 Midland avenue (1st floor)
Toronto, ON, Canada
M1P 4R7


Drug analysis service, Vancouver :
3155 Willington Green (2nd floor)
Burnaby, BC, Canada
V5G 4P2


The equipment must be installed and operational to the
satisfaction of the user, in terms of functionality, performance
and timeliness.


Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.