Satellite Flight Operations Support

Trade Agreement: NONE
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Prices and/or Sources Fixed by Government Regulations
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Calian Ltd.
P.O. Box 1464
18 Innovation Blvd.
Saskatoon Saskatchewan
Canada
S7K3P7
Nature of Requirements: 

1- Advance Contract Award Notice (ACAN) Explanation

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, thecontracting officer may then proceed with the award. 

2- Definition of Requirement

Background

The Canadian Space Agency (CSA) has a requirement for a Satellite Flight Operations Support Services contract to pursue SCISAT-1 and NEOSSAT ongoing missions. These missions were launched in 2003 and 2013 respectively. SCISAT has survived longer than it’s initially planned mission life by approximately three times and is the current CSA anchor mission. These missions are still generating important benefits for the Crown and it is required to continue their operations. 

The systems are aging and the use of untrained people could lead to a significantly higher risk for the mission. This risk is enhanced since these aging satellites rely much more onhuman interaction than the much more automated satellites of today. The Crown must take the best efforts to keep the mission going until Radarsat Constellation mission’s launch planned for July 2018. Since 2007 and 2009 accidents in space, the number ofalerts related to space debris have raised from 1 in the first 10 years of operations to 1 alert per month in the current context.

The work will involve the following:

1) Provide flight operations, flight operations controllers (ground segment) and ground system engineering and maintenance for the aging SCICAT-1 and NEOSSAT satellites.
2) Provide technical support for foreign and other domestic satellites (past examples are the TerraSAR-X/Tandem X satellites)

3- Minimum Essential Requirements

 Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements.
 
 At a minimum, the supplier must demonstrate that it has: 
 
 1) Experience in a multi-mission (multi-satellite) environment in operating and controlling ‘low earth orbit’ satellites that require a high degree of manual operation;
 
 2) Experience in solving by itself complex control problems in a multi-mission (multi-satellite) environment for ‘low earth orbit’ satellites that require a high degree of manual operation;
 
 3) Minimum experience, qualifications and training required for each skill category are specified in a table. Upon request the Contracting Authority identified below will provide the table.
 
 
 Security Requirements
 
 -Reliability
 -Secret
 
4- Applicability of Trade agreements

The CSA is not included in the Trade Agreements with regards to the following dispositions:

- World Trade Organization on Government Procurement (WTO-AGP): Appendix 1, Annex 1
- North American Free Trade Agreement (NAFTA):  Chapter 10, Annex 1001.1a-1
- Agreement on Internal Trade (AIT): Chapter 5, Annex 502.2A
- Canada-Chile Free Trade Agreement (CCFTA): Part III bis, Chapter K bis, Annex K bis-01.1-1
- Canada-Peru Free Trade Agreement (CPFTA): Chapter 14, Annex 1401.1-1
- Canada-Colombia Free Trade Agreement (CCOFTA): Chapter 14, Annex 1401-1
- Canada-Panama Free Trade Agreement (CPFTA): Chapter 16, Annex 1 
- Canada-Honduras Free Trade Agreement (CHFTA): Chapter 17, Annex 17.1 
- Canada-Korea Free Trade Agreement (CKFTA): Chapter 14, Annex 14-A


5- Government Contracts Regulations Exception

The following exemption to the Government Contracts Regulation is invoked for this requirement underPart 1, subsection 6, (d): Only one person or firm is capable of performing the Contract.

6- Limited Tendering Reason

The pre-selected supplier has been identified as the only supplier capable of meeting the government’s requirements. SED Systems,Division of Calian Ltd., has unique knowledge and experience in operating in a multi-mission (multi-satellite) environment which consists of the aging SCISAT-1 and NEOSAT “low earth orbit” (LEO) satellites that require a high degree of manual operation.

7- Period, Estimated Value and Proposed Contract Terms

The proposed Contract is for a period of two (2) years from April 1, 2016 to March 31, 2018 with two (2) options to extend the Contract period by one (1) year each. The estimated value of theContract, including optional periods, is $9,000,000 (including applicable taxes). For the proposed Task Authorization (namely “as and when requested”) Contract, a minimum guarantee of $300,000 of the cost incurred in accordance with the Basis of Paymentand Statement of Work will apply. 

8- Foreground Intellectual Property 

Canada will retain ownership of any Foreground Intellectual Property arising out of all and any work including software development/modification tasks (“as and when requested”) under the proposed Contract.

9- Proposed Contractor

SED Systems, Division of Calian Ltd.
P.O. Box 1464, 18 innovation Blvd
Saskatoon, Saskatchewan S7K 3P7

10-Supplier’s right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to meet the specified requirements may submit a statement of capabilities in writing to the Contracting Authority identified in this Notice on or before the closing date of this Notice. The statement of capabilitiesmust clearly demonstrate how the supplier meets the advertised requirements.

11- Submission of a Statement of Capabilities: closing date

The closing date and time for accepting statements of capabilities is December 11, 2015 at 2PM Normal Eastern Time

12- Contracting Authority, Inquiries and Submission of a Statement of Capabilities

 Inquiries and statements of capabilities are to be directed to the following address:

Public Works and Government Services Canada
Place Bonaventure, portail Sud-Est
800, rue de La Gauchetière Ouest
7ième étage
Montréal, Québec H5A 1L6

Att : Caroline Niquette
Telephone : 514-496-3730
Facsimile : 514-496-3822
E-Mail : caroline.niquette@tpsgc-pwgsc.gc.ca


Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.