Request For Supply Arrangement - Petroleum Equipment's, Storage, Tank Systems

Trade Agreement: 
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 


IMPORTANT NOTICE TO SUPPLIERS RE. BID SUBMISSION REQUIREMENTS

Due to the impacts from the COVID-19 pandemic, temporary measures are being taken on-site at the Québec Region Bid Receiving Unit to encourage social distancing. The health and safety of staff and suppliers remains our top priority. 

Suppliers are required to submit bids by fax to the number indicated in the bid solicitation or electronically using the Canada Post epost Connect application for the subject bid solicitation. This service allows suppliers to submit bids, offers and arrangements electronically to PWGSC Bid Receiving Units. This online service enables the electronic transfer of large files up to Protected B level.

Faxed and Hard copy (submitted in person or via mail/courier) bids will not be accepted for the subject bid solicitation.

Given current circumstances and network limitations, some active procurements may be delayed. To stay up to date on the status of specific procurements, please consult Buysandsell.gc.ca.

***************************************************
Request For Supply Arrangement - Petroleum Equipment's and Storage, Tank Systems, Quebec Region

General Information:

Public Works and Government Services Canada (PWGSC) receives requests on a regular basis from various federal departments for work to be carried out on different types of storage tank systems at federal facilities. 

The main types of storage tank systems that are used in the marine environment and on land are, without being limited to, the following:

- Fuel distribution tanks (fuel dispensing system, service station, marine, heliport, airport, etc.)
- Storage tanks (used oil, petroleum depot, etc.)
- Emergency power generator supply tanks
- Oil-burning equipment supply tanks
- Oil-water separators
 
The types of services required under this supply arrangement are as follows:

- Project for the construction of storage tank systems in the marine environment or on land (including removal, modification, installation and/or decommissioning)

- Servicing of storage tank systems in the marine environment or on land (including a service call to inspect, solve or repair equipment problems such as oil leaks)

- Maintenance of storage tank systems in the marine environment or on land (including preventive maintenance of pumps on a fuel dispensing system, pressure tests, leak detection tests, etc.)

The Identified User for this SA; is Public Works and Government Services Canada, Quebec Region 

The period of the SA: Valid until the financial cap of 7.5M is reached, but could be reevaluated in five years.

The purpose of this Request for Supply Arrangements (RSA) is to establish Supply Arrangements (SA) for the delivery of the requirements described herein to the identified users throughout Quebec, except for the National Capital Region and the Comprehensive Land Claim Agreements (CLCAs) areas in the Yukon, Northwest Territories, Nunavut, Quebec and Labrador. Products to be delivered to CLCA areas within the Yukon Territory, the Northwest Territories, Nunavut, Quebec, or Labrador will be subject to separate contracts, awarded outside of the SA.

Supply Arrangement (SA):

A Supply Arrangement (SA) is a method of supply used by Public Works and Government Services Canada (PWGSC) to procure goods and services. A SA is an arrangement between Canada and pre-qualified suppliers that allows identified users to solicit bids from a pool of pre-qualified suppliers for specific requirements within the scope of a SA.

A SA is not a contract for the provision of the goods and services described in it and neither party is legally bound as a result of signing a SA alone. The intent of a SA is to establish a framework to permit expeditious processing of "individual bid solicitations" which result in legally binding contracts for the
goods and services described in those bid solicitations.

On-going Opportunity for Qualification

The Request For Supply Arrangements includes the qualification cycle set out below to allow new suppliers to qualify on an ongoing basis. Pre-qualified suppliers, to whom a supply arrangement has been issued, will not be required to submit a new arrangement.

Cycles for Qualification

Due to the resources required to evaluate the proposals, Canada reserves the right to conduct the evaluation of proposals no less than semi-annually (that is, Canada may gather proposals received over a six-month period, in order to conduct the evaluation of the proposals concurrently as part of a single cycle of evaluations).
 
RFSA Evaluation Schedule - Semi-annually Evaluation Periods:

Semestre Closing Dates Closing Hour Evaluation Period

Date of first closing bid: November 28, 2019 02:00 pm Eastern Standard Time (EST) 60 days

Then:
S1    May 26, 2020 02:00 pm Eastern Standard Time (EST) 60 days

S2    November 26, 2020 02:00 pm Eastern Advanced Time (EAT) 60 days

S3    May 26, 2021 02:00 pm Eastern Standard Time (EST) 60 days

S4    November 26, 2021 02:00 pm Eastern Advanced Time (EAT) 60 days

S5    May 26, 2022 02:00 pm Eastern Standard Time (EST) 60 days

S6    November 29, 2022 02:00 pm Eastern Advanced Time (EAT) 60 days

S7    May 29, 2023 02:00 pm Eastern Advanced Time (EAT) 60 days

S8    November 29, 2023 02:00 pm Eastern Standard Time (EST) 60 days

S9    May 29, 2024 02:00 pm Eastern Advanced Time (EAT) 60 days


New Suppliers: New interested suppliers after November 28, 2019, may apply through qualification cycles to become Supply Arrangement Holders for the duration of the Supply Arrangement. Existing suppliers will not be removed from the list of qualified suppliers because new suppliers are registered.

Number of supply arrangements: The Supplier acknowledges that Canada may award an unlimited number of supply arrangements throughout the period of the supply arrangement.

Cycles of qualification: Due to the resources required to evaluate the proposals, Canada reserves the right to conduct the evaluation of proposals no less than semi-annually (that is, Canada may gather proposals received over a six-month period, in order to conduct the evaluation of the proposals concurrently as part of a single cycle of evaluations).

Inability to qualify: PWGSC will inform all suppliers who are not qualified and will indicate the reasons why their proposal was rejected.

During the six (6) months period following his inability to qualify, a supplier may submit a new proposal to support his qualifications. PWGSC can conduct another evaluation, as per the Cycles of Qualification paragraph above.

The second time a supplier does not qualify, PWGSC will not evaluate other proposals from this supplier (bidding as an individual or as part of a joint venture) for a six (6) months period.


Basis of Selection - Mandatory Technical Evaluation Criteria

An arrangement must comply with the requirements of the Request for Supply Arrangements and meet all mandatory technical evaluation criteria to be declared responsive. 

This PWGSC office provide procurement services in French and English.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.