RISO DND VAL Boxed Lunches

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: If 3+ bids offer Canadian goods/services
other bids will not be considered
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

REQUIREMENT

DESCRIPTION:

Provide, on an "as and when required" basis, prepared boxed
lunches.         

IDENTIFIED USER:

The Department of National Defence, Valcartier and Quebec City,
Province of Quebec.

PERIOD OF STANDING PROPOSAL:

From November 1st, 2015 to October 31, 2016 divided into two (2)
periods of six (6) months each.

Note: Offers will have to be submitted for each period, as per
the schedule in Annex "B".

One or more Standing Offers could be issued for each period.

DELIVERY:  DND-VAL Various sites)

Department of National Defence,  Valcartier Base, Courcelette,
Quebec G0A 4Z0

(1)	Kitchens, building 505

	Monday to Friday between 7 am and 11 am or according to the
instructions on the
	purchase order.

	NOTE:   Delivery on palettes 48" long, 40" wide and 53" high.
Products will be placed
	properly and securely. 
                   
	NO DELIVERIES OUTSIDE OF THESE TIMES WILL BE ACCEPTED

(2)	Unit rations depots Building 188 Door J - (in the back)

	Monday to Friday between 7:30 am and 3:00 pm or according to
the instructions on the
	purchase order. The order shall be placed on a palette, wrapped
individually in plastic
	wrap and the identification of the unit that made the order
should be affixed.
  
	IMPORTANT  The frequency varies depending on the exercises
scheduled in the
	military activity calendar. 


(3)	Camp Vimy
	
	From Monday to Friday between 7:00 am and 11:00 am or according
to the instructions
	on the purchase order.
 
	IMPORTANT:   During the summer (May, June, July and August),
needs can double. 

(4)	Cadet Kitchen, Building CC-119

	From Monday to Friday between 7:00 am and 11:00 am or according
to the instructions
	on the purchase order.

	IMPORTANT:   During the summer (May to August), no orders will
be made.
                                
	This is a mandatory condition:   Invoices should be sent to the
address below:

	Regional Cadet Support Unit (Eastern)     
	C/O Food Svcs O CWO R. Audet
	PO Box 100, Stn Bureau-Chef 
	Richelain, Quebec  J0J 1R0 

Department of National Defence - (Quebec City)

(1)	Québec Citadel C-14 and C-18 
	
	From Monday to Friday between 7:00 am and 11:00 am or according
to the instructions
	on the purchase order.

	IMPORTANT:  You must check if your delivery trucks can fit
through the doors to
	access the Citadel.

	This is a mandatory condition :  From June to Labour Day, no
deliveries can be
	accepted at Old Québec's Citadel between 9:30 am and 11:00 am. 

(2)	Naval Reserve, Pointe-à-Carcy
	
	From Monday to Friday between 7:30 am to 11:00 or according to
the instructions on the
	purchase order.

(3)	Armoury St-Malo, 1020 Vincent-Massé St., St-Malo Industrial
Park, Québec, Québec
	
	From Monday and Friday between 7:30 and 11:30 or according to
the purchase order. 

	IMPORTANT:  Between September and May, on average once a week. 
             

DELAY 
      
The normal delay for delivery will be between forty-eight (48)
hours after reception of an order. However, the supplier will
have to be able to deliver a minimum of 500 lunch boxes within a
twenty-four- (24-) hour delay in case of emergency.

Deferred delivery (Back Order) 

No deferred delivery (back orders) will be accepted.

DELIVERY REQUIREMENTS

Box lunches will be delivered on pallets 48" long and 40" wide.
No more than 25 cases of 12 box lunches per pallet, or 300
boxes. Special meals (breakfast, vegetarian or Hallal) and
regular meals will be marked with a label on the case containing
the box lunches in different colours or shapes including the
date of manufacture, the date of delivery and the best-before
date. These labels with the same specifications will be affixed
on each box lunch as well as the box content. The label will
also serve as a safety seal for each box. Each item in the box
will have a best-before date.

All sandwiches, desserts and muffins will be wrapped
individually. The nutritional facts will appear on the wrapping,
whether printed on a label or directly on the wrapping.
                                                                
                         
The proponent is responsible for picking up the empty palettes
at the various delivery locations.                              
                          
The proponent shall provide the telephone numbers and/or pager
numbers for the deliverer and follow up on deliveries.     

NON-COMPLIANT DELIVERY

DND reserves the right to return all deliveries that do not
comply with the standing offer documents.            

PRODUCTS

All products will be compliant with the request, fresh and with
a shelf life of fourteen (14) days for all products contained in
the box.

All desserts and cereal bars must be nut-free.

The offerors must be able to supply Halal lunch boxes, certified
by the I.S.N.A. (Islamic Society of North America Canada).


MEAL BOXES

The box will be made of cardboard.

They will be delivered in cardboard boxes containing twelve (12)
to sixteen (16) meal boxes.

Meal boxes dimensions: Length: 25 cm, width: 18 cm, height: 9 cm.

NOTE:  At any time, a visit of the Offerer's installations may
be made by the client, to determine if they are adequate for the
preparation of the lunch boxes.

QUANTITIES:

The estimated quantities for each of the required items can be
found in Annex B - Working Document - List of products.

APPROXIMATE SCOPE OF THE STANDING PROPOSAL:

The approximate scope of the Standing Proposal is $1,149,750.00
for the period from November 1st, 2015 to October 31, 2016
inclusively.

TRADE AGREEMENTS:

The requirement is subject to the provisions of the Agreement on
Internal Trade (AIT).

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.