DND-VAL Boxed lunches

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: All interested suppliers may submit a bid
Attachment: YES (MERX) Electronic
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

DESCRIPTION:

This Regional Individual Standing Offer (RISO) request involves
the provision, on an as and when ordered basis, of Boxed Lunches.

IDENTIFIED USER:

Department of National Defence, various sites of the Valcartier
Garrison, Courcelette, province of Quebec.

PERIOD OF STANDING OFFER:

From October 1, 2012 to September 30, 2013 inclusive.

DELIVERY:

DELIVERY DND-VAL (VARIOUS SITES)	
Delivery addresses	Delivery hours and specifications
Department of National Defence Valcartier Garrison Courcelette
(Québec) G0A 4Z0	
Kitchens 505, 510, 511	From Monday to Friday, between 7:00 AM
and 11:00 AM. or according to the instructions on the call-up
document. 
Dépôts des rations Units - Building # 188 Door J - (in
back)	From Monday to Friday, between 7:30 AM and 15:00 PM. or
according to the instructions on the call-up document.  Each
order will be put on a pallet,  individually wrapped in a
plastic coating film, and show the identification of the
ordering unit.    IMPORTANT: Frequency may vary according to the
units exercise calendar. 
Camp Vimy kitchen Building CM-3	Monday to Friday, before 10:00
AM or according to the instructions on the call-up document.  
IMPORTANT: Summer period (May to August)
CI SQFT Building CSEM-3	Monday to Friday, before 10:00 AM or
according to the instructions on the call-up document.  
IMPORTANT: From September to April
Cadets kitchen Building CC-119	Monday to Friday, between 7:00 AM
and 11:00 AM. or according to the instructions on the call-up
document.  IMPORTANT: From May to August, no call-ups will be
made.  This is a mandatory requirement: Invoices must be sent to
the following address: Unité régionale de Soutien aux Cadets
(Est) A/S O Alim Adjuc R. Audet C.P. 100 Succursale Bureau-Chef
Richelain (Québec) J0J 1R0
Department of National Defence Valcartier Garrison (Old Quebec)	
Citadelle of Québec C-14 and C-18	From Monday to Friday, between
7:00 AM and 11:00 AM. or according to the instructions on the
call-up document.  IMPORTANT: Due to the dimensions of the
entrance to the Citadelle in Old Quebec, the supplier will have
to verify that his delivery trucks can access the site. This is
a mandatory requirement.  From June to Labor Day, no deliveries
can be made to the Citadelle site between 9:30 and 11:00 a.m.
Pointe-à-Carcy's Naval Reserve	From Monday to Friday, between
7:30 AM and 11:00 AM. or according to the instructions on the
call-up document. 
Department of National Defence Valcartier Garrison (Quebec City)	
Manège militaire St-Malo 1020, Vincent-Massé Street Saint-Malo
Industrial Park Boulevard Charest Québec (Québec)	From Monday to
Friday, between 7:30 AM and 11:30 AM. or according to the
instructions on the call-up document.  IMPORTANT: Between
September and May, an average of one delivery per week.


Delay:

The normal delay for delivery will be between forty-eight (48)
hours after reception of an order. However, the supplier will
have to be able to deliver a minimum of 500 lunch boxes within a
twenty-four- (24-) hour delay in case of emergency.

If a twenty-four-(24-) hour delay is given, the supplier may
suggest alternative menus.

NOTE: For Halal meals, the order will be given forty-eight (48)
hours before delivery date.

PRODUCTS:

- All products will be compliant with the request, fresh and
with a shelf life of fourteen (14) days for all products
contained in the box.

- If a special need for completely nut-free boxed lunches
arises, the supplier certifies that he will supply them. The
order will be placed forty-eight (48) hours before delivery.

- All desserts and cereal bars must be nut-free.

- The offerers must be able to supply Halal lunch boxes,
certified by the I.S.N.A. (Islamic Society of North America
Canada).

-  At any time, a visit of the Offerer's installations may be
made by the client, to determine if they are adequate for the
preparation of the lunch boxes.

PACKAGING:

All sandwiches, desserts and muffins will be wrapped
individually. The nutritional facts will appear on the wrapping,
wheither printed on a label or directly on the wrapping.

Meal boxes:

The box will be made of cardboard.

They will be delivered in cardboard boxes containing twelve (12)
to sixteen (16) meal boxes.

Meal boxes dimensions:

Lenght: 25 cm, width: 18 cm, heigth: 9 cm.

Identification:

A label will be affixed on each box, listing the following
information:

1. The menu number

2. The packing date

3. The expiry date

4. A complete content description

The lunch boxes will be prepared and packaged for individual use
only and ready for immediate consumption.

SPECIAL INSTRUCTIONS:

Documents required with the Offer:

A copy of the HACCP Certification or of a valid food preparation
permit.

QUANTITIES:

The estimated quantities for each of the required items can be
found in Annex B - Working Document - List of products.

APPROXIMATE SCOPE OF THE STANDING OFFER:

The approximate scope of the Standing Offer is $1,040,000.00 for
the period from October 1, 2012 to September 30, 2013 inclusive.

INTRODUCTION OF A NEW CODE OF CONDUCT CERTIFICATION:

Pursuant to section 01 of Standard Instructions 2006, offerers
should provide, with their offer or promptly thereafter, a
complete list of names of all individuals who are currently
directors of the Offerer. 

Canada may, at any time, request that an Offerer provide
properly completed and Signed Consent Forms (Consent to a
Criminal Record Verification form - PWGSC-TPSGC 229) for any or
all individuals named in the aforementioned list within a
specified delay.

TRADE AGREEMENTS:

"The requirement is subject to a preference for Canadian goods
and/or services".

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.