DRDC-Micro-display Module

Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
SENSICS
7125 Thomas Edison Dr, suite 103
Columbia Maryland
United States
21046
Nature of Requirements: 
High resolution, wide viewing angle micro-display module


1.	Advance Contract Award Notice (ACAN)

An ACAN is a public notice indicating to the supplier community
that a department or agency intends to award a contract for
goods, services or construction to a pre-identified supplier,
thereby allowing other suppliers to signal their interest in
bidding, by submitting a statement of capabilities. If no
supplier submits a statement of capabilities that meets the
requirements set out in the ACAN, on or before the closing date
stated in the ACAN, the contracting officer may then proceed
with the award to the pre-identified supplier.

2.	Definition of the requirement

Defence Research and Development Canada (DRDC) - Valcartier has
a requirement for the supply of one (1) High resolution, wide
viewing angle micro-display module.  This requirement is to
support ongoing effort to provide expert opinion to CANSOFCOM on
EO technology, trend and capability. The objective the R&D work
is to study potential advantages of the use of high resolution,
wide viewing angle micro display technology in situational
awareness.

The High resolution, wide viewing angle micro-display module
must meet the following specificatons:

a)  The spatial resolution for viewing must be at least 15
cycles per degree in both horizontal and vertical axes.

Justification:  We need to study wide angle, near eye viewing
with sufficient details in soldier systems for situational
awareness.  As such, a minimum spatial resolution of 15 cycles
per degree on horizontal and vertical axes, or a maximum
resolution of 2 arcmin per pixel for eye viewing.

b)  The wide angle viewing must be between 60 and 80 degree
horizontal and between 38 and 50 degree vertical for the entire
display module.

Justification:  We need to study wide angle viewing in
situational awareness.

c)  The micro display modules must be already integrated with
eyepiece optics for wide angle viewing.

Justification:  High resolution display module must be
integrated with optics for wide angle viewing.  We look for
existing solution. It is not the mandate of this work to
integrate display and eyepiece parts together.

d)  Electronic board must be available to interface and control
the two display modules.

Justification:  An electronic board must be available to
interface and control the high resolution display module. We
look for existing solution. It is not the mandate of this work
to develop electronics and interface boards.

e)  Eye tracking module operating with the two micro-display
modules must be available.

Justification:  In this study of wide angle viewing for
situational awareness, we need to study additional functions
which require the knowledge of user eye movement.

f)  Display module with optics, control electronic board must be
sold as components.

Justification:  We need to try different configurations to study
wide angle, near eye viewing in soldier systems for situational
awareness; therefore, we need to obtain components instead of a
complete system.

g)  The individual micro display module with eyepiece optics
must weigh less than 80 grams.

Justification:  After we study wide angle, near eye viewing in
soldier systems for situational awareness, we may use the
components to build a prototype. As a result, the display module
with eyepiece optics must not be too heavy.

h)  The individual micro display module must measure within 30mm
(D), 50mm (W), 30mm (H).

Justification:  After we study wide angle, near eye viewing in
soldier systems for situational awareness, we may use the
components to build a prototype. As a result, the display module
with eyepiece optics must not be too big.

3.	Criteria for assessment of the Statement of Capabilities
(Minimum Essential Requirements)

Any interested supplier must demonstrate by way of a statement
of capabilities that its products meet the requirements describe
in section 2.  Simply repeating the statement contained in the
criteria is not sufficient.

4.	Applicability of the trade agreement(s) to the procurement

This procurement is subject to the following trade agreements:
 
-  Agreement on Internal Trade (AIT)
-  North American Free Trade Agreement (NAFTA)

5.	Justification for the Pre-Identified Supplier

The supplier selected in advance and identified with the section
9, SENSICS, is to our knowledge the only supplier meeting all
the specifications required in the section 2,  the articles 2a)
at 2h).   He is the manufacturer of the original product (OEM),
his technology is patented and he has no distributor.

6.	Government Contracts Regulations Exception(s)

The following exception(s) to the Government Contracts
Regulations is invoked for this procurement under subsection: 
6(d) - "only one person is capable of performing the work". 

7.	Exclusions and/or Limited Tendering Reasons

The following exclusions and/or limited tendering reasons are
invoked under the:

Agreement on Internal Trade (AIT) - Article 506.12(b);
North American Free Trade Agreement (NAFTA) - Article 1016.2b).


8.	Delivery date

Products must be delivered no later than 6 weeks after contract
award.

9.	Name and address of the pre-identified supplier

SENSICS
7125 Thomas Edison Dr, Suite 103
Columbia, MD 21046 USA


10.	Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available
to provide the goods, services or construction services
described in the ACAN may submit a statement of capabilities in
writing to the contact person identified in this notice on or
before the closing date of this notice. The statement of
capabilities must clearly demonstrate how the supplier meets the
advertised requirements.

11.	Closing date for a submission of a statement of capabilities

The closing date and time for accepting statements of
capabilities is December 23, 2014 at 2:00 p.m. (EST).

12.	Inquiries and submission of statements of capabilities

Inquiries and statements of capabilities are to be directed to:

Odette Bernier
DirectionDirection des approvisionnements / Supply Directorate
Travaux publics et Services gouvernementaux Canada / Public
Works and Government Services Canada
601-1550 avenue d'Estimauville / 1550 d'Estimauville avenue,
Suite 601
Québec (Québec) G1J 0C7
Téléphone / Telephone :: (418) 649-2813
Télécopieur / Facsimile: (418) 648-2209
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.