Water Quality Sensor

Trade Agreement: NAFTA/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Nigel Newing
RR #1, 286 Mask Island Drive
Barry's Bay Ontario
Canada
K0J1B0
Nature of Requirements: 

Water Quality Sensor

KW405-160254/A

1. Advance Contract Award Notice (ACAN) 

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

2. Definition of the requirement 

The Water Quality Monitoring and Surveillance Division (WQMSD) of Environment Canada currently leads the design, planning and implementation of all of Environment Canada’s national water quality monitoring.   Real-time or remote sensing/monitoring is one component of this national program. 
Environment Canada has a requirement for the supply of an automated continuously operating on-line flow through sensor to measure total chlorophyll, green algae, blue-green algae, diatoms and cryptophyceae in water.  The sensor will be installed at a remote outdoor site to monitor these target analytes to support Environment Canada’s science activities in the Great Lakes.   Delivery of the system is required by March 31, 2016.

3. Criteria for assessment of the Statement of Capabilities (Minimum Essential               Requirements) 

Any interested supplier must demonstrate by way of a statement of capabilities that its product/system meets the following requirements: 

The system must:

1. allow for both yellow substance and turbidity correction.
2. be “plug and play” so field staff can service the instrument in less than one hour in remote               environments while in the field.  
3. have an integrated cleaning device to allow unattended operation for 6 months in the field.  
4. operate through both touch screen and personal computer operation to allow quick and               effective operation in remote environments (touch screen) as well as allow for personal               computer operation through an  RS232 serial communication port for data integration for               more comprehensive operation and troubleshooting. 
5. have analogue outputs for connection to an external datalogger to allow modem operation               for remote access across our national network.
6. measure total chlorophyll [µg chl-a/l], concentration of green algae [µg chl-a/l],               concentration of blue-green algae [µg chl-a/l], concentration of diatoms [µg chl-a/l],               concentration of cryptophyceae [µg chl-a/l] allow for yellow substance correction and have               a measuring range 0 - 200 µg chl-a/l. 
7. be adapted to new (customized) algae classes.  
8. feature an integrated cleaning device, a touch screen display, allow for PC operation with               an RS232 serial communication port, have a minimum of four 20mA outputs to               accommodate a data logger and allow for a modem option.

4. Applicability of the trade agreement(s) to the procurement

This procurement is subject to the following trade agreement(s): 
o Agreement on Internal Trade (AIT)
o North American Free Trade Agreement (NAFTA)

7. Justification for the Pre-Identified Supplier

The bbe AlgaeGuard is an online analyzer that uses detection techniques similar to the bbe Algae online analyzers currently in use by Environment Canada.  It is a continuously operating on-line fluorometer that provides simple and rapid determination of chlorophyll in flow-through mode.  The bbe AlgaeGuard is conceived as a “plug & play” device, measurements are automatically started using pre-defined parameters (auto-start function) or by pressing the start button on the touchscreen display. Real-time chlorophyll fluorescence measurements are comparable to wet chemical chlorophyll analysis. The algal classes are determined simultaneously and recorded as green algae, blue-green algae, brown algae (diatoms and dinoflagellates) and cryptophyceae. 

To improve the chlorophyll measurement the humic substances content is determined and automatically used for the turbidity correction. Yellow substances are also measured and used for correction.  The current measurement data are shown on the display. A comprehensive analysis and evaluation of the data measured can be carried out by using the supplied bbe++ software and an external PC.

Environmental Analytic Systems is the Canadian sole authorized reseller of the sensor manufactured by bbe Moldaenke, the Original Equipment Manufacturer (OEM), and the only known manufacturer of the required technology.  No alternate systems capable of meeting all the required specifications are known.  The bbe AlgaeGuard meets all the required specifications and for this reason, it is Canada’s intention to award a contract to Environmental Analytic Systems.
 
8. Government Contracts Regulations Exception(s)

The following exception(s) to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) - only one person is capable of performing the work.

9. Exclusions and/or Limited Tendering Reasons

The following exclusion(s) and/orlimited tendering reasons are invoked under the:

o Agreement on Internal Trade (AIT) - Article 506 12(b)
o North American Free Trade Agreement (NAFTA) - Article 1016 2(b)

10. Period of the proposed contract or delivery date

The product/system must be delivered by March 31, 2016.

12. Cost estimate of the proposed contract

The estimated value of the contract, including option(s), is $30,165.00 (HST extra).

13. Name and address of the pre-identified supplier 

Environmental AnalyticalSystems
286 Mask Island Drive
Barry’s Bay, ON
K0J 1B0

14. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

15. Closing date for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is February 3, 2016 at 2:00 p.m. EST.

16. Inquiries and submission of statements of capabilities

Inquiries and statements of capabilities are to be directed to:

Lisa Escander 
Supply Team Leader
Public Works and Government Services Canada 
Lisa.Escander@pwgsc-tpsgc.gc.ca 



Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.