Remote Access Sampler

Trade Agreement: NAFTA/AIT/Canada-Peru FTA/Canada-Colombia FTA
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
ROMOR Atlantic Limited
51 Raddall Avenue
Unit # 10
Dartmouth Nova Scotia
Canada
B3B1T6
Nature of Requirements: 
Remote Access Sampler


1.	ACAN Explanation

An ACAN is a public notice indicating to the supplier community
that a department or agency intends to award a contract for
goods, services or construction to a pre-identified supplier,
thereby allowing other suppliers to signal their interest in
bidding, by submitting a statement of capabilities. If no
supplier submits a statement of capabilities that meets the
requirements set out in the ACAN, on or before the closing date
stated in the ACAN, the contracting officer may then proceed
with the award to the pre-identified supplier.
 
2.	Definition of Requirement

The Great Lakes Nearshore Initiative is an Environment Canada
program to investigate and assess the impact of phosphorus
contributions in the nearshore zone of the Great Lakes. To
effectively assess how tributaries affect lake water, it is
critical to understand how storm events impact the phosphorus
and suspended solids in the Great Lakes. This is challenged by
the difficulty of sampling in short time intervals during storm
events. The remote access sampler will provide the means to
collect in-situ temporal samples and assess nutrients and
suspended sediments which will guide the implementation of
measures to reduce nutrient contributions in the Great Lakes.

Environment Canada, National Water Research Institute,
Burlington, Ontario, requires the supply and delivery of McLane
Research Laboratories Inc. Remote Access Samplers as detailed
below:

1.	Remote Access Samplers (RAS 3-48-500) - Quantity 2;
2.	47 MM  Filter Holders (FH47)  - Quantity 2;
3.	Spare  Bags (LUER) - Quantity 96;
4.	Spare A21-1000 Battery - Quantity 2
5.	Spare Flat Filter Caps - Quantity 96

Delivery of all items is requested by 31 December 2012, but no
later than 15 March 2013.
 
3.	Criteria for Assessment of the Statement of Capabilities

3.1	Minimum Essential Requirements:

Any interested supplier must demonstrate by way of a statement
of capabilities that its product meets the following
requirements: 

The Remote Access Sampler must meet the following specifications:

1)	be deployed in situ as a stand-alone instrument for a
predetermined length of time and depth (1 to 200 meters)
2)	be deployed from a small vessel (<12m).
3)	to collect 500 ml water samples at a user-defined interval
(hours to months)
4)	to pre-filter water samples to effectively assess nutrient
parameters

4.	Applicability of Trade Agreements

This procurement is subject to the following trade agreements: 
Agreement on Internal Trade (AIT)
North American Free Trade Agreement (NAFTA)

5.	Justification for the Pre-Identified Supplier

The McLane Remote Access Sampler is the only known product which
meets Environment Canada's technical specifications.  ROMOR
Atlantic Limited, Dartmouth, NS, is the exclusive authorized
Canadian distributor for McLane Research Laboratories, Inc., E.
Falmouth, MA, USA, the original equipment manufacturer.who owns
the IP.  

6.	Government Contracts Regulations Exception

The following exception to the Government Contracts Regulations
is invoked for this procurement under subsection 6(d) - "Only
one person or firm is capable of performing the contract."

7.	Exclusions and/or Limited Tendering Reasons

The following exclusion(s) and/or limited tendering reasons are
invoked under the section of the trade agreement(s) specified:

Agreement on Internal Trade (AIT) - Article 506.12 (b) "where
there is an absence of competition for technical reasons and the
goods or services can be supplied only by a particular supplier
and no alternative or substitute exists."

North American Free Trade Agreement (NAFTA) - Article 1016.2
(b), "where, for works of art, or for reasons connected with the
protection of patents, copyrights or other exclusive rights, or
proprietary information or where there is an absence of
competition for technical reasons, the goods or services can be
supplied only by a particular supplier and no reasonable
alternative or substitute exists.

8.	Delivery Date

All equipment must be delivered no later than 15 March 2013. 

9.	Name and Address of the Pre-Identified Supplier

Name:  ROMOR Atlantic Limited
Address:  51 Raddall Ave, Unit 10, Dartmouth, NS, Canada B3B 1T6

10.	Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available
to provide the goods and services described in the ACAN, may
submit a statement of capabilities in writing to the contact
person identified in this notice on or before the closing date
of this notice. The statement of capabilities must clearly
demonstrate how the supplier meets the advertised requirements. 

11.	The closing date for a submission of a statement of
capabilities:

The closing date and time for accepting statement of
capabilities is 16 November  2012 at 2:00 p.m. EST. 

12.	Inquiries and submission of statement of capabilities

Inquiries and statement of capabilities are to be directed to:
Marian Shaw
Supply Specialist
33 City Centre Drive - Suite 480C
Mississauga, Ontario, L5B 2N5
Telephone: 905-615-2065
Facsimile: 905-615-2060
E-mail:pmarian.shaw@pwgsc.gc.ca 
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.