SMA VersaScan 36100 Scanner

Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Analogue Imaging LLC
N73 W23354 Fontaine Circle
Sussex Wisconsin
United States
53089
Nature of Requirements: 

SMA VersaScan 36100 Scanner

W8474-177305/A
Lee, Hilda
Telephone No. - (604) 666-1106 (    )
Fax No. - (604) 775-7526 (    )

The PWGSC Vancouver office provides procurement services to the public in English.

ADVANCE CONTRACT AWARD NOTICE (ACAN)

Should you have any questions concerning this requirement, contact the contracting officer identified above.

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fullyqualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.  

Requirement:
Public Works and Government Services Canada (PWGSC), on behalf of its Client, the Department of National Defence (DND) requires one (1) SMA VersaScan 36100 flatbed scanner with two(2) years on-site manufacturer’s warranty for Directorate History and Heritage (DNN) digitization project. 

Sole Source Justification:

The SMA VersaScan 36100 flatbed scanner is the only scanner that has capability to scan 3 foot by 8 foot historical documents (old posters, maps, historical charts etc. originating from the early part of 20th century) without damaging the document and meet or exceed the following mandatory specifications:

Dimensions:   100” X 36” Casters, scanner rotates
Mobility:         90 degree
Warranty:       2 years onsite
Training:         Onsite
Operating system:  Win 7 through Win 10
Supported output format: JPEG, TIFF, PDF
Maximum Resolution:  1200 dpi (true)
Minimum Resolution:   300 dpi
Colour Depth:   24 bit colour
Scan Speed @ 300 dpi*: better than 30 seconds
Scan Speed @ 600 dpi*: better than 60 seconds
Light Source:   White LED
H/W Interface:   USB 3 or Ethernet RJ-45
Image Capture Device
Cleaning materials:  Supplied - 1 year quantity
Compatibility with H/W  Win 7 PC
Delivery & Installation:  Included

*Full sized document: Min 30 inch by 100 inch

Name and address of the pre-identified supplier:
Analogue Imaging LLC
N73 W23354 Fontaine Circle
Sussex, WI 53089
USA

Analogue Imaging LLC is the only authorized sales and service centre for SMA products in North America.

Under the Government Contract Regulations the exception to soliciting bids is as follows: 
Only one person or firm is capable of performing the contract.

Trade agreement application:
The North American Free Trade Agreement (NAFTA), Agreement on Internal Trade (AIT), World Trade Operation Agreement on Government Procurement (WTO-AGP), Canada-Peru Free TradeAgreement, Canada-Chile Free Trade Agreement and Canada-Columbia Free Trade Agreement are applicable to this procurement.

Exclusions and/or Limited Tendering Reasons: World Trade Organization - Agreement on Government Procurement (WTO-AGP) and North American Free Trade Agreement (NAFTA) Article(s) 1016.2 (b) - for reasons connected with the protection of patents, copyrights or other exclusive rights, or proprietary information or where there is an absence of competition for technical reasons, the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists.

Ownership of Intellectual Property: No Intellectual Property will be generated in this Procurement Contract.

Period of the proposed contract or delivery date: Start early September 2016 and must be completed no later than October 31, 2016

Estimate cost of the proposed contract:

Estimate cost of the proposed contract is: C$300,000.00, Applicable Taxes included.  There is an optionto purchase up to five (5) additional 1 year extended on-site warranty.

Closing date for a submission of a statement of capabilities:
The closing date and time for accepting statement of capabilities is September 13, 2016 14:00 Pacific Time.

Inquiries and submission of statements of capabilities:

Inquiries and statement of capabilities are to be directed to:

Hilda Lee, Supply Specialist
#219 - 800 Burrard Street
Vancouver, B.C.   V6Z 0B9
Telephone No. - (604) 666-1106
Fax No. - (604) 775-7526
Email:  Hilda.Lee@pwgsc.gc.ca
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.




Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.