Maintain road and Supply potable water - Det Holberg

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
IMPORTANT NOTICE TO SUPPLIERS

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1, 2013

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notices and bid solicitation documents) will be published and
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amendments will be on Buyandsell.gc.ca/tenders.  

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Maintain road and Supply potable water - Canadian Forces
Detachment Holberg (DND CFB Comox, Lazo BC)

Requirement

The Department of National Defence at Detachment Holberg on
Northern Vancouver Island has a requirement for road maintenance
services and the supply of potable water as set out in the
solicitation document.
	
	The Work shall include road grading, gravel recovery from
ditches, road repairs, snow and ice removal, culvert cleaning,
culvert repairs, culvert replacement and brush control for
approximately 5 km gravel road extending from Bldg 24 at the
Radar/Communications Site to the Winter Harbour Road Turn Off. 
The elevation change is approximately 510 meters over this
distance.
	
	The Work shall also include the supply and transportation of
potable water on an "as and when requested" basis to Detachment
Holberg.
	
The period of the contract shall be from date of award to March
31, 2015, with options to extend for two additional one-year
periods.
	
Detachment Holberg is located approximately 56 km from Port
Hardy, BC. Travel to the site is by a limited access logging
road commencing on the West side of the Island Highway at a
point 1.1 km North of the south approach to Port Hardy.  Snow
tires and/or chains are absolutely essential for travel over
logging roads from Port Hardy to Holberg during the winter
months.
	
The expected number and usages in the resulting Contract are
contained in Annex "B"; actual usage will vary.  

It is currently estimated that the total cost of goods and
services that could be ordered up against the proposed Contract
could amount to $112,500.00 per year.  The firm portion of the
Work based on the service schedule detailed in the Statement of
Work represents approximately 65% of the estimated yearly
expenditure above.  The remainder of the Work on an "as and when
requested" basis represents approximately 35% of the estimated
yearly expenditure.
	
Bidders must provide a list of names, or other related
information as needed, pursuant to section 01 of Standard
Instructions 2003 and 2004.
	
The requirement is subject to the provisions of the Agreement on
Internal Trade (AIT).
	
The requirement is limited to Canadian goods and/or services.

Mandatory Site Visit

It is mandatory that the Bidder or a representative of the
Bidder visit the work site. Arrangements have been made for site
visit to be held on Tuesday, May 14, 2013 at 11:00AM at the
following location. (In case of bad weather, an alternate date
will be scheduled and published through a solicitation
amendment.)

CFS Holberg is located 1 hour and 40 minutes West of Port Hardy,
BC and is only accessible by logging roads. These roads are very
rough and it is recommended that the prospective bidders travel
in a 4-wheel drive vehicle.  Meeting place for the site visit
will be at the intersection of Douglas Rd and Holberg Rd, Port
Hardy, BC.  The directions are as follows:

From Campbell River:

Head east on S Island Hwy/BC-19 Alt S toward BC-19 N go 18 m
	
Take the 1st left onto N Island Hwy/BC-19 N (signs for Port
Hardy) 
	Continue to follow BC-19 N About 3 hours 2 mins go 230 km
	
Turn left onto Holberg Rd go 32 m.
	
More information including maps are contained in an attachment
to this solicitation document.

Bidders must communicate with the Contracting Authority no later
than three (3) working day(s) before the scheduled visit to
confirm attendance and provide the names of the person(s) who
will attend. Late registrations will not be considered. Bidders
will be required to sign an attendance form. Bidders should
confirm in their bids that they have attended the site visit.
Bidders who do not attend or send a representative will not be
given an alternative appointment and their bids will be rejected
as non-compliant. Any clarifications or changes to the bid
solicitation resulting from the site visit will be included as
an amendment to the bid solicitation.



Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.