Dockside Observers

Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

Dockside Observers

F6145-170004/A
Baird, Janice
Telephone No. - (709) 772-2999 (    )
Fax No. - (709) 772-4603 (    )

Line 1, Dockside Observers

The Department of Fisheries and Oceans (DFO) Canada, Newfoundland Region, has a requirement for the provision of Observers to monitor the off loading of foreign vessels that fish in NAFO Regulatory Area.

In order to meet its obligations as a member of the Northwest Atlantic Fisheries Organization (NAFO), Canada is required to inspect all foreign vessels that fish in the NAFO Regulatory Area (NRA) and offload product Canadian ports.  Inspection of  these vessels include:

1.  Inspection by Canadian Fishery Officers, and 

2. The verification of the species and quantities offloaded by area of capture.

Requirement

The work required in this contract will be limited to monitoring the off- loading of fish products.  The successful contracting company or companies (herein after referred to as the contractor(s)) shall:

1. Monitor the off-loading of all foreign vessels landing in Newfoundland and Labrador and Nova Scotia that fished in the NRA for species regulated by NAFO (groundfish and shrimp). The countries of origin of these vessels may include any member nation of NAFO.   Landing activity for previous years is outlined in Table 1.

2. Monitor and record the total weight of shrimp and groundfish taken off the vessel as per the attached Offloading Protocol.  

3. Ensure that all information is recorded in a clear legible printed format on applicable forms.

4. Verify that shrimp is labeled in such a way that the species, product type, date of capture and Division of capture (i.e. Division 3L, 3M) is clearly identifiable. 

5. Verify that groundfish is labeled by species, product type and that it be clearly marked as having been harvested in either the NAFO Regulatory Area, the stock area or the division of capture.  Greenland Halibut from 2 + 3KLMNO must be marked with the stock area.   

6. Provide to DFO an original copy of the attached NAFO Vessel Offloading Report, signed and dated by the Dockside Observer, for each vessel upon completion of each off-loading operation.  Each report shall consist of the original and one additional copy.  

7. Provide weekly excel reports when activity takes place containing items included in the NAFO Vessel Offloading Report.  The data elements listed in this report shall be gathered and collected in a Microsoft Access database.

8. Maintain a database that includes the cost invoiced for each off-loading operation.  An electronic report (format approved by DFO) shall be provided to DFO each Tuesday for the week ending Monday.  The email addresses will be provided on award of contract.

Please refer to the Request for Proposal for complete details.


Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.