DISPOSAL OF E-WASTE

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Rotational Sourcing
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
1.	TITLE:  E-waste Recycling Services

2.	OBJECTIVE:

A National Master Standing Offer (NMSO) for the provision of
E-waste Services on an 'as and when requested' basis is being
put in place to assist various Identified Users authorized to
use the NMSO to fulfill their individual requirements across
Canada. 

Professional Services will be required within two (2) streams of
service as described below:

Stream 1 - E-waste recycling services without e-waste collection
services
Stream 2 - E-waste recycling services including e-waste
collection services

The description outlines the general nature of the services
required. Individual Standing Offer Call-ups will elaborate on
particular requirements within the context of the description
provided.

3.	DESCRIPTION OF STREAMS

The services required under both Stream 1 and Stream 2 are the
same except for following:

Stream 1 - E-waste recycling services without e-waste collection
services: Canada is responsible for coordinating transportation
of e-waste to the Offerors' location for recycling.

Stream 2 - E-waste recycling services including e-waste
collection services:  Offeror must coordinate collection of
e-waste from federal locations specified by the Project
Authority to the Offerors' facility (ies)for recycling.

E-waste Collection services refers to the coordination of all
activities related to the collection of e-waste by the Offeror
including but not limited to the transportation from the pick-up
location, packaging or palletization, or movement of e-waste
from office areas to loading dock/warehouse areas as required
and specified in advance by the Project Authority.

4	SCOPE OF WORK

The Offeror must provide the expertise, labour, technology,
transportation and administration to completely destroy and
recycle materiel and its associated packaging, consolidated at
one or several locations in Canada, in an environmentally sound
manner according to the specifications of this document. 
Services are required on an "as and when requested" basis at
federal facilities across Canada. 

For ease, the scope of work has been divided into five (5)
categories.  

1- Coordination of E-waste Collection Services
2- Receiving
3- Storage 
4- Processing
5- Downstream Management

4.1	Coordination of E-waste Collection Services

Offerors authorized to provide E-waste Collection Services as
per Stream 2 must coordinate the Transportation of e-waste from
the client specified pick-up location to the their own facility
in accordance with appropriate regulatory permits and licenses
to transport the materiel, such as, but not limited to, the
Canadian Federal Transportation of Dangerous Goods Regulation.
Transportation includes the loading of e-waste from the loading
dock or staging area at the client specified location onto the
truck by the Offeror or Offeror contracted party, in addition to
the shipment of materiel to the Offeror's facility.

The Offeror may coordinate additional services requested by the
client in order to facilitate the collection of e-waste
including, but not limited to the following:

	Moving Services - refers to the movement of e-waste from
offices or other areas of the client     		specified location to
the loading/staging area in preparation for Packaging and/or
Transportation 		to the Offeror's facility.

	Packaging Services - refers to the preparation of e-waste for
Transportation by palletizing and 		shrink-wrapping, placing it
into tri-wall boxes and shrinking wrapping or packing into
smaller boxes 	in a manner consistent with applicable
regulations.

For each request of coordination of E-waste Collection Services
or any additional services such as Moving and Packaging
Services, the Offeror must commit to provide services at the
lowest possible cost and must provide the original invoices.

4.2	Receiving

The Offeror must unload materiel immediately when it arrives at
their facility in a secure, inside area.  Any delay in unloading
resulting in shipping container demurrage costs will be at the
Offerors' cost.

The Offeror must inspect materiel immediately prior to
processing to ensure it conforms to the descriptions provided in
Annexes A and B and the definitions herein. Conforming materiel
will be deemed to have been accepted by the Offeror. 

The Offeror must weigh materiel, using a scale that has been
approved and initially inspected by Measurement Canada,
immediately upon receipt and if there is a discrepancy between
actual gross weights provided on the bill of lading and the
actual gross weights received of +/- 2% the load will be held
and the Contract Authority will be contacted immediately.

The Offeror must provide a unique electronic tracking number,
including the date of receipt, and gross, tare and net weight
(if available) for each shipment of materiel that will remain
visibly attached to each pallet or Gaylord box until the
materiel has been fully processed.  This tracking number will be
used on all documentation provided to Contract Authority.  The
unique tracking number will be generated independently by the
Offerors' system, and will not identify the source of the
materiel other than by the unique tracking number or bar code.

In the event that non-conforming materiel has been included in
the materiel, the Offeror will contact the Contract Authority
and identify the nature of the non-conforming materiel and its
associated weight. The Contract Authority will be responsible
for all costs associated with transporting the item back to its
point of origin or for paying for its environmentally sound
disposal by the Offeror. 

4.3	Storage

The Offeror must ensure that federal materiel is:

Stored inside at all times and tracked with an electronic
inventory management system in accordance with Article 14,
Operating Requirements of Part 6 herein.

Labelled and identified by unique electronic tracking number for
each shipment at all times up until the point that the materiel
has been processed.
Temporary offsite storage of materiel is permitted provided that
materiel is first received in accordance with 6.2 and processed
in accordance with 6.4. Offsite storagemust be disclosed to the
Contract Authority in advance, and such storage must have all
applicable permits relevant to the materiel being stored.
Offsite storage must adhere to the same requirements as the
principal processing facility. If the offsite storage is
undertaken by a subcontractor, advance written approval is
required by the Standing Offer Authority.

4.4	Processing

The Offeror must:

Maintain a documented business interruption plan to ensure
continued services in the event of a business interruption. 

Document each process related to the processing of materiel and
ensure all employees are trained on documented processes.

Mechanically shred materiel within fifteen (15) business days of
receipt at its facility.

Remove all hazardous or potentially hazardous materials,
including, but not limited to, batteries (such as alkaline,
nickel cadmium, lithium, and lead acid), mercury bulbs, mercury
switches, toners and inks, oils and lubricants, prior to
processing. 

Remove all packaging and re-use or recycle and provide full
chain of custody information for each packaging stream to its
final resting place.

Collect, separate, store and ship hazardous or potentially
hazardous materials in accordance with all applicable municipal,
provincial and federal laws and regulations.

Ensure all materiel is tracked through the entire chain of
custody to the final resting place.

Mechanically shred (to less than 5 cm x 5 cm pieces) and
separate all materiel received from Canada, after hazard
removal, into like commodity streams available for
reintroduction into commodity or manufacturing production as
feedstock.

Shred or manually separate plastics to achieve maximum reuse
according to documented process detailed in proposal.  Plastics
must be, in order of priority:

 Separated into pure chemical streams for reuse as plastic; and
or  
 Separated into mixed streams for reuse as plastic; and or
 Separated into mixed streams to be used as additives into a
different industrial process; and or
 Separated into mixed streams for energy recovery, either
directly in a controlled process or indirectly though the
production of fuel; and or
 Landfilled (only as a last resort).

Destroy 100% of all identifiers that link the materiel to the
Government of Canada (including, but not limited to, serial
numbers, ink or other markings).    

Ensure that mechanical processing occurs using an engineered
dust collection system, emergency shut off system, and a fire
suppression system separate from the building system.

4.5	Downstream Management

The Offeror must:
Maintain a documented audit protocol for downstream processors
that handle any part of the materiel in the chain of custody to
the final resting place. Downstream processors must be audited
at least once every three years. 

Document and maintain a tracking procedure for tracking all
outputs to subcontractor(s), downstream processors or for
material recovery.

Ensure that the transporter has the appropriate regulatory
permits and licenses to transport the materiel, such as, but not
limited to, the Canadian Federal Transportation of Dangerous
Goods Regulation. The Offeror must maintain a documented
transport supplier selection process that includes an evaluation
of the transporters safety record.

Fully disclosed transboundary movement of processed streams of
surplus EEE. The Offeror must not export, either directly or
through subcontractors, surplus EEE or materiel outputs derived
from surplus EEE to developing countries or non-OECD countries
unless specifically approved to do so by the Standing Offer
Authority.

5.	PERIOD OF THE STANDING OFFER

The period for making call-ups against the Standing Offer is
from the date of issuance of the Standing Offer for a period of
two (2) years.

5.1	EXTENSION OF STANDING OFFER

If the Standing Offer is authorized for use beyond the initial
period, the Offeror offers to extend its offer for an additional
three (3) periods of one (1) year, under the same conditions and
at the rates or prices specified in the Standing Offer, or at
the rates or prices calculated in accordance with the formula
specified in the Standing Offer.

6.	MANDATORY TECHNICAL CRITERIA - STREAM 1 AND 2

M.1  Offeror must be able to mechanically shred whole
electronics(after hazard removal) for  separation into like
commodity streams for further processing and/or material
recovery.
M.2  The Offeror must have successfully completed the Recycler
Qualification Program (RQP) assessment and have been verified by
the Recycler Qualification Office (RQO) to be operating in
conformance with the requirements of the 2010 Electronics
Recycling Standard (ERS). 
*Canada reserves the right to confirm RQP verification with the
RQO.
M.3  The Offeror must demonstrate current certification under a
national or an internationally recognized environmental
management system.
7.	BASIS OF SELECTION

Stream 1 and 2

To be declared responsive, an offer must:

(a)	comply with all the requirements of the Request for Standing
Offers (RFSO); 
(b)	meet all mandatory technical evaluation criteria; and
(c)	meet all mandatory financial criteria by submitting an
average firm all-inclusive price per kilogram not exceeding 40%
of the median calculated from all responsive offers.
Offers not meeting (a) or (b) or (c) above will be declared
non-responsive.  A National Master Standing Offer (NMSO) will be
issued to all responsive Offerors.

8.0	STANDING OFFER AUTHORITY

The Standing Offer Authority is:

Nathalie Lépine
A/Supply Team Leader
Public Works and Government Services Canada
Acquisitions Branch
Professional Services Procurement Directorate 
Portage III 11C1
11 Laurier Street
Gatineau, Quebec
K1A 0S5

Telephone:  819-956-3037
Facsimile: 819-956-2675
E-mail address: nathalie.lepine@tpsgc-pwgsc.gc.ca

OFFERORS WHO ARE INTERESTED IN SUBMITTING AN OFFER SHOULD ORDER
THE SOLICITATION DOCUMENT AND FOLLOW ALL THE INSTRUCTIONS
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.